Embassy Hanoi and Consulate General Ho Chi Minh - OIG - US ...

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SENSITIVE BUT UNCLASSIFIED MANAGEMENT CONTROLS The Chief of Mission certification submitted July 20, 2004, prepared by the former management team and signed by the former Chief of Mission, mistakenly stated that there were reasonable assurances that management control objectives were achieved and did not highlight any material weaknesses. Although management controls over consular operations were satisfactory, significant weaknesses existed including a lack of control over expendable and nonexpendable supplies and equipment, as well as improper registration of motor vehicles. In the past year improvements have been made in controls over expendable and nonexpendable supplies in Hanoi, but weaknesses continued to exist in Ho Chi Minh City. Weaknesses also continue to exist in motor pool management as well as oversight of landlord compliance, proper documentation of representational costs, the operations of the American club, and oversight of grants provided to the UN International School. GENERAL SERVICES Nonexpendable Property - Ho Chi Minh City Controls of nonexpendable property were weak. There were significant differences between recorded quantities and those actually on hand in the warehouse. Transactions including receipts, issues, and disposal were not recorded because of unresolved problems with the nonexpendable property application system. Recommendation 16: Embassy Hanoi should correct nonexpendable property systems problems and make inventory records current at Consulate General Ho Chi Minh City. (Action: Embassy Hanoi) Landlord Compliance - Ho Chi Minh City Included in the terms of the lease for the consul general’s residence signed September 14, 2005, was a provision that the rental rate would include about OIG Report No. ISP-I-05-28A, Inspection of Embassy Hanoi and CG Ho Chi Minh City, Vietnam, September 2005 SENSITIVE BUT UNCLASSIFIED 53 .
SENSITIVE BUT UNCLASSIFIED $30,000 of make-readies. Although some designated improvements have been made, the landlord has not been required to document costs incurred. Thus, there is no assurance that the lease provisions have been respected. Recommendation 17: Embassy Hanoi should obtain documentation of costs incurred by the landlord (lease number S-320-FBO-0227) for required make-readies for Consulate General Ho Chi Minh City. (Action: Embassy Hanoi) Motor Pool (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) Recommendation 18: (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2)(b) (2) (b) (2)(b) (2)(b) (2)(b) (2)(b) (2) In late April 2005 the Office of Foreign Missions contacted the supervisory GSO regarding the motor vehicle policy in Vietnam. The Office of Foreign Missions requested the post to fill out the motor vehicle reciprocity survey if they were dissatisfied with the current policy. The post submitted the survey to the office on May 16, 2005. 54 . OIG Report No. ISP-I-05-28A, Inspection of Embassy Hanoi and CG Ho Chi Minh City, Vietnam, September 2005 SENSITIVE BUT UNCLASSIFIED
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