Embassy Hanoi and Consulate General Ho Chi Minh - OIG - US ...

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SENSITIVE BUT UNCLASSIFIED Informal Recommendation 31: Equal Employment Opportunity/Federal Women’s Program Embassy Hanoi bulletin boards do not contain notices with the Equal Employment Opportunity coordinators names or adequate current information. There is no information regarding FSNs’ EEO rights. Informal Recommendation 32: Embassy Hanoi should ensure that the Equal Employment Opportunity coordinators receive training and post current information concerning both Americans and Foreign Service nationals on bulletin boards at each embassy site. Embassy Hanoi and Consulate General Ho Chi Minh City have a designated a Federal Women’s Program coordinator. Neither coordinator has had training or posted information on bulletin boards. Informal Recommendation 33: Embassy Hanoi should ensure that the mission Federal Women’s Program coordinators receive training and posts information on the program on mission bulletin boards. Medical Unit No record exists demonstrating that Embassy Hanoi’s family advocacy program committee has formally met. Informal Recommendation 34: Embassy Hanoi should have a meeting of the family advocacy program committee and prepare a formal record of its deliberations. Embassy Hanoi’s health unit staff report they are included in plans to relocate/ resize their unit. They believe the regional medical officer, based on his experience and specialized knowledge, should be involved in the overall planning. Informal Recommendation 35: Embassy Hanoi should engage the regional medical officer in planning the health unit move/relocation. OIG Report No. ISP-I-05-28A, Inspection of Embassy Hanoi and CG Ho Chi Minh City, Vietnam, September 2005 SENSITIVE BUT UNCLASSIFIED 69 .
SENSITIVE BUT UNCLASSIFIED Management: International Cooperative Administrative Support Services The post has not updated the ICASS charter and memorandum of understanding with the service provider since 2001. Informal Recommendation 36: Embassy Hanoi should update the International Cooperative Administrative Support Services charter and memorandum of understanding with the service provider. Management: Official Residence Expenses The principal officer submitted, and the post paid, separate charges for staff lunches for his employees. According to 3 FAM 3251.3 and section 411 of the standardized regulations only expenses that are required in accordance with local law or custom can be provided by the principal representative in addition to wages. Informal Recommendation 37: Embassy Hanoi should initiate collection action for the incorrect payment and disallow the expenditure in the future. Management: School Grants Management of the grants by the school has not been very efficient. At the time of the inspection, very few invoices had been submitted for payment. In addition, the school is not submitting the reports required by the regulations. Informal Recommendation 38: Embassy Hanoi should require timely submission of invoices and reporting requirements from the school’s administration. Management: Training Procedures for determining training requirements for FSNs, and the scheduling and provision of training are not clear. Training is perceived as a reward by supervisors to favored employees rather than as a requirement for job enhancement. Employees believed that supervisors applied for training for the employees rather than the employee making application. Informal Recommendation 39: Embassy Hanoi should clarify the training application process. 70 . OIG Report No. ISP-I-05-28A, Inspection of Embassy Hanoi and CG Ho Chi Minh City, Vietnam, September 2005 SENSITIVE BUT UNCLASSIFIED
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