Green Information Technology Strategic Plan - Departmental ...
Green Information Technology Strategic Plan - Departmental ...
Green Information Technology Strategic Plan - Departmental ...
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The MIDAS IT investment project will reduce the CO 2<br />
emissions related to the delivery of farm program benefits<br />
associated with:<br />
n Hardware/software<br />
n Paper consumption<br />
n Travel to and from the local offices<br />
te c h n o l o g y: on e system exists f o r t h e support o f<br />
t h e customer, na t i o nW i d e.<br />
me a s u re: re d u c e d energy, co 2 , Waste p ro d u c e d<br />
by t h e customers.<br />
me a s u re: re d u c t i o n in it equipment.<br />
me a s u re: re d u c t i o n in energy c o s t f o r it<br />
equipment.<br />
Grants / Lean Six Sigma Grants Process (LGSP)<br />
USDA grant programs account for over $60 billion in annual<br />
disbursements to grantees. These grantees include: (1) state<br />
and/or local governments, (2) educational institutions,<br />
(3) non-profit organizations, (4) Indian tribes, and (5)<br />
individuals. There are approximately 137 programs, located<br />
in 16 Agencies, using seven electronic systems and an untold<br />
number of manual processes.<br />
For the past several years, the grants management process<br />
has been deemed by the customer as complex and confusing.<br />
Grants management systems are hard to use and not wellmatched<br />
to user needs, nor are they sustainable, impacting<br />
how the mission is fulfilled. Multiple confusing payment<br />
methods and systems are costly to manage and are open to<br />
abuse.<br />
Using the Lean Six Sigma methodology, all common<br />
processes were documented, integrated, streamlined, and<br />
made sustainable in fiscal year (FY) 2008. USDA will design<br />
a method to measure and attain a customer satisfaction level<br />
by the end of FY 2010. USDA is on target to reduce 13<br />
grant processing solutions to a SOA-based approach with<br />
interactions from two systems.<br />
36<br />
te c h n i q u e: st re a m l i n e o f business systems to<br />
p r o v i d e m o r e p ro f i c i e n t customer<br />
support.<br />
me a s u re: re d u c t i o n o f it equipment.<br />
me a s u re: re d u c t i o n o f paperWork by m o v i n g to<br />
o n l i n e processing o f a p p l i c a t i o n s.<br />
Customer Invoices/Vendor Invoices<br />
Collaboration with the Agencies to leverage information<br />
technology investments made by OCFO and Rural<br />
Development to implement the Lean Six Sigma Transaction<br />
Processing (LSTP) initiative. The LSTP design is to<br />
automate invoice processing to improve efficiency, shorten<br />
the time required for payment, reduce paper records, and<br />
reduce the use of mail service.<br />
A continued partnership to process USDA bills through<br />
the Electronic Data Interchange (EDI) process will help<br />
accomplish the goals of this program. This new process will<br />
allow for the invoices to be received electronically rather<br />
than by mail in a paper invoice form. USDA also needs<br />
to focus on the consolidation and reduction of individual<br />
cellular phones, local carrier, and data line bills. More than<br />
250,000 bills will be processed annually through EDI.<br />
te c h n i q u e: stream-l i n e process f o r bill processing<br />
a n d p a y m e n t.<br />
me a s u re: nu m b e r o f bills received e l e c t ro n i c a l l y<br />
v s. paper.<br />
me a s u re: nu m b e r o f i n v o i c e s e l e c t ro n i c a l l y<br />
routed v s. m a n u a l l y ro u t i n g.<br />
me a s u re: to t a l n u m b e r o f bills received.<br />
<strong>Green</strong> <strong>Information</strong> <strong>Technology</strong> <strong>Strategic</strong> <strong>Plan</strong>
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