Green Information Technology Strategic Plan - Departmental ...

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The MIDAS IT investment project will reduce the CO 2 emissions related to the delivery of farm program benefits associated with: n Hardware/software n Paper consumption n Travel to and from the local offices te c h n o l o g y: on e system exists f o r t h e support o f t h e customer, na t i o nW i d e. me a s u re: re d u c e d energy, co 2 , Waste p ro d u c e d by t h e customers. me a s u re: re d u c t i o n in it equipment. me a s u re: re d u c t i o n in energy c o s t f o r it equipment. Grants / Lean Six Sigma Grants Process (LGSP) USDA grant programs account for over $60 billion in annual disbursements to grantees. These grantees include: (1) state and/or local governments, (2) educational institutions, (3) non-profit organizations, (4) Indian tribes, and (5) individuals. There are approximately 137 programs, located in 16 Agencies, using seven electronic systems and an untold number of manual processes. For the past several years, the grants management process has been deemed by the customer as complex and confusing. Grants management systems are hard to use and not wellmatched to user needs, nor are they sustainable, impacting how the mission is fulfilled. Multiple confusing payment methods and systems are costly to manage and are open to abuse. Using the Lean Six Sigma methodology, all common processes were documented, integrated, streamlined, and made sustainable in fiscal year (FY) 2008. USDA will design a method to measure and attain a customer satisfaction level by the end of FY 2010. USDA is on target to reduce 13 grant processing solutions to a SOA-based approach with interactions from two systems. 36 te c h n i q u e: st re a m l i n e o f business systems to p r o v i d e m o r e p ro f i c i e n t customer support. me a s u re: re d u c t i o n o f it equipment. me a s u re: re d u c t i o n o f paperWork by m o v i n g to o n l i n e processing o f a p p l i c a t i o n s. Customer Invoices/Vendor Invoices Collaboration with the Agencies to leverage information technology investments made by OCFO and Rural Development to implement the Lean Six Sigma Transaction Processing (LSTP) initiative. The LSTP design is to automate invoice processing to improve efficiency, shorten the time required for payment, reduce paper records, and reduce the use of mail service. A continued partnership to process USDA bills through the Electronic Data Interchange (EDI) process will help accomplish the goals of this program. This new process will allow for the invoices to be received electronically rather than by mail in a paper invoice form. USDA also needs to focus on the consolidation and reduction of individual cellular phones, local carrier, and data line bills. More than 250,000 bills will be processed annually through EDI. te c h n i q u e: stream-l i n e process f o r bill processing a n d p a y m e n t. me a s u re: nu m b e r o f bills received e l e c t ro n i c a l l y v s. paper. me a s u re: nu m b e r o f i n v o i c e s e l e c t ro n i c a l l y routed v s. m a n u a l l y ro u t i n g. me a s u re: to t a l n u m b e r o f bills received. Green Information Technology Strategic Plan
6.0 OCIO Impact Matrix Geospatial A supporting program that facilitates analysis and decisionmaking process. The program creates viewing layers that displays where grants, entitlements, etc. are located. For example, the Common Land Unit displays where farmers’ acreage is located and the size and shape of the plot. Today USDA uses over 3,000 servers located in county offices to support geospatial farm information; and several hundred servers in multiple locations to support conservation programs. In addition, USDA has geospatial data centers in the West and South. This old style, local network architecture is outdated and expensive to maintain. New communication networks support the consolidation of the geospatial information in a single location with a cold backup location. By adjusting the system architecture, USDA can reduce 3,000 high-end local storage devices. The removal of this hardware will reduce power consumption and cost while providing congruent information to all of USDA. USDA is also designating the primary location of the information a geospatial center of excellence. The center of excellence will have the highest trained geospatial employees in the Nation; providing the Nation with this important expert knowledge. te c h n i q u e: co n s o l i d a t i o n o f computer softWare support systems. me a s u re: re d u c t i o n in n u m b e r o f services a n d equipment to support gis. me a s u re: re d u c t i o n o f paperWork by m o v i n g to electronic submissions f o r p ro d u c e r s a n d grantees. Supporting Environmentally Responsible Technology at USDA USDA grant programs account for over $60 billion in annual disbursements to grantees. 37
Page 1 and 2: Green Information Technology Strate
Page 3 and 4: Green Information Technology Strate
Page 5 and 6: 6.0 CIO Initiative Areas . . . . .
Page 7 and 8: 1.0 Letter from the Chief Informati
Page 9 and 10: 2.0 Executive Summary ABRAHAM LINCO
Page 11 and 12: 3.0 Introduction The following are
Page 13 and 14: fig. 1 3.0 Introduction Environment
Page 15 and 16: 4.0 Secretary’s Program Areas The
Page 17 and 18: 4.0 Secretary’s Program Areas The
Page 19 and 20: 4.0 Secretary’s Program Areas USD
Page 21 and 22: 4.0 Secretary’s Program Areas Met
Page 23 and 24: 5.0 OCIO Impact Areas USDA’s larg
Page 25 and 26: 5.0 OCIO Impact Areas 5.4 Policies
Page 27 and 28: Energy Efficiency Greenhouse Emissi
Page 29 and 30: 6.0 OCIO Impact Matrix E-learning i
Page 31 and 32: 6.0 OCIO Impact Matrix 6.2.3 Consol
Page 33 and 34: 6.0 OCIO Impact Matrix te c h n o l
Page 35 and 36: 6.0 OCIO Impact Matrix a 360° came
Page 37: 6.0 OCIO Impact Matrix USDA has als
Page 41 and 42: 7.0 Conclusion Supporting Environme
Page 43 and 44: Investment 8.0 Lean Six Sigma Targe
Page 45 and 46: 8.2 Reducing employee carbon emissi
Page 47 and 48: BUSInESS CASE 4-Day workweek The ad
Page 51 and 52: $ in millions 8.3 Video Over IP Bac
Page 53 and 54: CO2 in tons 1,750 1,700 1,650 1,600
Page 55 and 56: 8.3 Video Over IP —VideoIP Meetin
Page 57 and 58: 8.4 Green Buildings Background USDA
Page 59 and 60: 8.4 Green Buildings Faxing document
Page 61 and 62: 8.4 Green Buildings Focusing on six
Page 65 and 66: 8.5 Data Center Consolidation Backg
Page 67 and 68: CO2 in tons 8.5 Data Center Consoli
Page 69 and 70: CO2 in tons fig. 13 8.5 Data Center
Page 71 and 72: CO2 in tons fig. 15 8.5 Data Center
Page 73 and 74: 8.5 Data Center Consolidation —Mo
Page 75 and 76: 8.6 FSA Modernization / MIDAS Backg
Page 77 and 78: CO 2 emissions in tons 8.6 FSA Mode
Page 79 and 80: 8.6 FSA Modernization / MIDAS —Pr
Page 81 and 82: 8.7 Other Targeted Areas “ Whethe
Page 83 and 84: 9.0 References To build a future of
Page 85 and 86: 9.0 References — Endnotes “ Far
Page 87 and 88: 9.0 References — Executive Order
Page 89 and 90:
9.0 References — Executive Order
Page 91 and 92:
9.0 References — Executive Order
Page 93 and 94:
9.0 Attachment B — USDA Secretary
Page 95 and 96:
9.0 Attachment C — NITC Whitepape
Page 97 and 98:
9.0 References — Workstation Ener
Page 99 and 100:
9.0 References — Fortune 100 Corp
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