Green Information Technology Strategic Plan - Departmental ...

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BUSInESS CASE
HDVideoIP
OCFO.
OCFO is replacing nine general ledger systems that are
no longer supported by their vendor into one enterprisewide
solution. OCFO’s implementation team is comprised
of OCFO and Agency staff in New Orleans and other
locations. During the last implementation, employees and
contractors from Washington and New Orleans would
travel between the two cities, each week, during the multiyear
implementation. For this implementation, the team
will be using video conferencing each day to communicate
and collaborate on information, project status, and training.
This HDVideo tool will also allow additional information
gathering and information delivery meetings with the other
accounting locations across the United States.
Under the old methodology, the team would travel weekly
between Washington DC and New Orleans. The average
number of travelers equaled five employees or consultants.
The total cost of travel for the three year implementation
is $1.7 million. By using VideoIP conferencing,
implementation team would save the environment 1,112
tons of carbon from air travel over the implementation of
the project.
Forest Service.
The largest geographic carbon reducing resource in the
United States are the public and private forests managed
under the National forest plan by USDA’s Forest Service
(FS). In addition, FS directly manages 193 million acres of
National Forest and grasslands for the American people. FS
works close with USDA’s Natural Resource and Conservation
Service and individual State, Tribal, and local governments.
Quarterly the FS staff travels to a single location within
the United States, requiring the travel of approximately 45
executives. The total annual cost of this travel is $288,800;
approximately $88,000 more than the annual lease cost of
the HDVideoIP unit. By using HDVideoIP for the quarterly
meeting, FS management would save the environment 52.8
tons of carbon generated by air travel fiscal each year.
When the Telepresence unit is not in use for regional
meetings, the HD VideoIP unit will be used for training
and collaboration.
Green Information Technology Strategic Plan