Student Handbook - The School of Language, Linguistics and Film

The School’s policy is that coursework must not be allowed to interfere with your revision
time for written exams. For this reason, most deadlines are set for no later than the end of
the second semester. The latest deadline for any coursework is the first day of the
Examination Term, and no extensions will be granted beyond the end of the first week of the
Examination Term to students who have written exams to take. If you are not able to submit
your coursework by the end of the first week, you must instead follow the procedure outline
below for extenuating circumstances during the Examination Term.
Extensions to deadlines for required (e.g. non-assessed) coursework are at the discretion of
the Module Organiser.
Extenuating circumstances during the Examination Term
If you do not feel you are well enough to attend any invigilated examinations then you
should not attend, but must submit a claim for extenuating circumstances instead. You
should note that the Academic Regulations state that if you attend an examination then you
will be deemed to have declared yourself well enough to sit it and as a result any
extenuating circumstances claim will not be considered
You must fill in the online claim form at http://www.admin.sllf.qmul.ac.uk/ecform, giving the
nature of the circumstances and how they have affected you. This statement must be
corroborated by appropriate documentation (e.g. a medical certificate - self-certification is
not permissible). These documents are then considered by the Extenuating Circumstances
Committee of the School Board of Examiners so that your examination performance may be
considered in relation to your plea of extenuating circumstances. All cases of extenuating
circumstances are kept confidential until they are considered by this Extenuating
Circumstances Committee, and its proceedings are strictly confidential. Details of individual
claims will not normally be discussed at the full Examination Board meeting.
In accordance with the Academic Regulations all claims must be received no later than
three working days before the relevant extenuating circumstances committee meeting. This
means the deadline in 2012-13 will be 11 June 2013. Please note that although
accompanying documentation can be submitted late, claims without any evidence cannot be
considered. It is in your best interest to provide evidence and supporting documentation
that is as comprehensive as possible
The School will inform you of the result of your application after the Examination Boards
have met in early July. If you have missed an examination and your extenuating
circumstances have been accepted by the examination board you will likely be offered either
a first sit or in very exceptional circumstances a first-take (see § 5.2 EXAMINATIONS
PROCESS for further detail). If you have sat all your examinations and your circumstances
have been accepted by the examination board it will be likely that no action will be taken at
the moment, but the information will remain on file to be considered in the context of
classification (see § 5.3 DEGREE CLASSIFICATION for further detail).
Please note that submission of an application for extenuating circumstances does not
automatically mean that your circumstances will be accepted by the Examination Board. The
scenarios outlined above are only likely outcomes and the Board is free to use its discretion
to decide on any course of action that is permitted within the Academic Regulations.
It is not possible to make a retrospective claim for extenuating circumstances, specifically
once you know your results. Therefore claims submitted after the deadline will not be
considered by the examination board. Please refer to the full guidance notes on extenuating
circumstances from the Advice and Counselling service or online at
http://www.welfare.qmul.ac.uk/
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