Malcolm X College Handbook - City Colleges of Chicago

Student may not sit in on class if they are not officially registered for that
class.
You can confirm their registration by finding their names on the current class
list, by seeing a revision form, or a paid receipt, which shows the class has been
added. (Be sure to check the section letter.) If you discover a student attending
your class but registered for another, send him or her to the correct class
immediately. NSW will be used to indicate No-Show Withdrawals. It is
absolutely essential that faculty promptly report no-shows because students
will be charged tuition otherwise. This is especially important in the case of
Weekend classes because classes meet only once a week and the first session is
the equivalent to three class meetings for determining NSW. Students attending
and then dropping will owe the appropriate drop charges. A student who is a
“no-show withdrawal” should be recommended by you to the Registrar when:
• A student does not report for the first two class sessions.
• A student attends only the first class and does not notify you of intention to
continue.
Reinstatement
If you wish to reinstate a student you have previously reported as NSW, the
student must be officially re-registered by the Registrar. Forms to request
reinstatement are available in the Registrar's office (Room 1321).
• Faculty cannot allow a student to sit in one class and get a grade in another.
• You are responsible to local and state auditors for the accuracy of your
attendance lists.
• Corrections in student programs, (e,g. student in the wrong math level), are
made by the Registrar's Office.
• Please note that corrections/revisions to student records automatically
change their financial records. Therefore, students must follow all of the
steps necessary to ensure their Business Office status records are correct.
• Review all meeting times and places with your students.
• If your class meets at two or more different times or in different room, an
asterisk will be printed on the students' paid registration receipt.
Student Attendance
You should inform your students of activities in which student participation is
mandatory; however, CCC Academic Policy 2.30C states…"Students who are
officially registered for a class shall not be given a failure grade because of
absence." Although students ultimately are responsible for maintaining a level
of attendance, which will allow maximum academic benefit, the general
guideline, should be that the quality of your instruction at every class is such
that the student feels his/her progress will be impaired by excessive absences.