2011-2012 AAA Handbook - Arkansas Activities Association

on July 1 following the election. Election of officers shall be
held at a regular meeting of the district.
SECTION 3. DUTIES OF OFFICERS
The officers of the district shall constitute the district executive
committee. The function and duties of this committee shall be
to conduct the business of the district in regards to
interscholastic events of the Arkansas Activities Association as
authorized by the regulations of the Governing Body. It shall be
responsible at all times to the AAA Board of Directors. This
committee shall not have the power to nullify or modify any
rules of the constitution and bylaws of the Arkansas Activities
Association or to change any decisions of the AAA.
SECTION 4. MEETINGS
Regular meetings shall be held by the district membership.
These meetings shall be scheduled in the spring with the time
and place to be determined by the district executive committee.
SECTION 5. ACTIVITY DISTRICTS
The state shall be divided into nine geographical activity
districts by county groupings as follows.
District 1 West - Benton, Carroll, Madison, Washington.
District 1 East - Baxter, Boone, Marion, Newton, Searcy.
District 2 - Cleburne, Fulton, Independence, Izard, Jackson,
Lawrence, Randolph, Sharp, Stone, White, Woodruff.
District 3 - Clay, Craighead, Crittenden, Greene, Mississippi,
Poinsett.
District 4 - Crawford, Franklin, Johnson, Logan, Montgomery,
Pope, Scott, Sebastian, Yell.
District 5 - Conway, Faulkner, Garland, Grant, Hot Spring,
Lonoke, Perry, Pulaski, Saline, Van Buren.
District 6 - Arkansas, Cross, Lee, Monroe, Phillips, Prairie, St.
Francis.
District 7 - Calhoun, Clark, Columbia, Dallas, Hempstead,
Howard, Lafayette, Little River, Miller, Nevada, Ouachita, Pike,
Polk, Sevier, Union.
District 8 - Ashley, Bradley, Chicot, Cleveland, Desha, Drew,
Jefferson, Lincoln.
ARTICLE IX
ADVISORY COMMITTEES
SECTION 1. PURPOSE
A. There shall be an advisory committee for areas of nonathletic
student activities approved by the AAA. The
purpose of such advisory committees shall be to plan and
direct the activities of the students it serves and to advise
with the AAA Board of Directors and the Executive Director
of the Arkansas Activities Association in regard to
scheduling and regulating such activities.
B. Each student organization of non-athletics shall be assigned
to one of the following area committees:
1. Fine Arts and Performance
2. Vocational
Activity District Organization - Advisory Committees - Amendments
3. Honorary and Service
4. Curriculum Oriented
SECTION 2. COMMITTEE MEMBERS
A. Each advisory committee shall consist of one member from
each individual student organization or activity approved by
the AAA, one principal, one superintendent and one
member from the Arkansas Department of Education.
B. The member from each student organization or activity shall
be the president, executive secretary, or a sponsor of that
activity; and the selection or appointment and term of office
shall be determined by the student organization or activity.
C. The principal and superintendent shall be appointed by the
president of the AAA and shall serve a three-year term. The
Arkansas Department of Education member shall be
appointed by the ADE and shall serve until replaced by the
director.
SECTION 3. DUTIES AND FUNCTIONS
Each advisory committee shall have the following duties and
functions.
A. To make plans in cooperation with the AAA Executive
Director for the holding of all contests, festivals, meetings,
and other activities that come under its sponsorship.
B. To recommend rules and regulations for the governing of all
contests, festivals, and other activities that come under its
jurisdiction. All matters of a technical nature or matters
unique to an activity shall be considered by the advisory
committee for that activity before recommendations are
submitted to the Board of Directors. Changes
recommended are also subject to the provisions of Bylaws,
Art. II, Sec. 1, Rule 2.
ARTICLE X
AMENDMENTS
SECTION 1. ORIGIN
Proposed amendments to the constitution or to the bylaws,
commonly referred to as proposals, shall originate in one of
three ways.
A. Proposals may be originated by one or more member
schools or a conference/district at an Activity District
meeting. All proposals for amendments to the constitution
or bylaws submitted at the activity district meetings must
first be presented in proper written form to the AAA office at
least 72 hours prior to the meeting at which it will be
presented. Such proposals, if approved by a majority vote
at an activity district meeting, shall be placed on the
governing body agenda for a vote by member schools.
B. Proposals may be originated by the AAA-approved state
organization of a student activity or other sub organization.
The state organization’s secretary shall certify the proposal
to the Executive Director of the AAA stating date passed by
the organization.
NOTE: AAA Board of Directors shall have the authority to
approve a proposal submitted as originated in B above.
C. Proposals may be originated by the Board of Directors of the
Arkansas Activities Association.
SECTION 2. CONSTITUTIONAL AMENDMENTS
A. A proposal to amend the constitution shall be sent to the
Executive Director no fewer than thirty days before the next
regular meeting. At least fifteen days prior to the meeting a
2011-2012 AAA Handbook - Page 11