2011-2012 AAA Handbook - Arkansas Activities Association

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Name - Mission Statement and Purpose - Membership - Meetings - Governing Body CONSTITUTION ARTICLE I NAME The name of this organization shall be the Arkansas Activities Association. ARTICLE II MISSION STATEMENT AND PURPOSE SECTION 1. MISSION STATEMENT The mission of the Arkansas Activities Association is to promote the value of participation in interscholastic activities in the AAA member schools and to provide services to the schools in a fair and impartial manner while assisting and supporting their efforts to develop thinking, productive, and prepared individuals as they become positive, contributing citizens modeling the democratic principles of our state and nation. SECTION 2. PURPOSE More specifically the main purposes of the association shall be to: A. Promote the educational values inherent in interscholastic activities that contribute to the accepted aims of education while avoiding interference with the educational goals of the school. B. Ensure that interscholastic activities shall remain an integral part of the educational program as they provide opportunities for youth to acquire worthwhile knowledge, skills, and attitudes. C. Promote an understanding that participation in interscholastic activities is a privilege accorded to those who meet the adopted criteria. D. Foster a cooperative spirit of good sportsmanship on the part of the school representatives, school patrons, and students. E. Support opportunities for students to experience the benefits that are derived from teamwork, developing a sense of fair play and accomplishment. Promote an understanding and appreciation that rules, consistently applied, create order and discipline. F. Provide standard and consistent interpretations of the rules of the association as adopted by the member schools or authorized by the Board of Directors. G. Conduct championship events by the procedures adopted by the schools in a thorough and impartial manner. H. Prevent exploitation of youth by special interest groups. I. Develop standards of officiating and adjudicating to ensure greater statewide consistency and quality. ARTICLE III MEMBERSHIP SECTION 1. Any middle, junior, or senior high school accredited by the Arkansas Department of Education or the Arkansas Nonpublic School Accrediting Association may become a member of the association upon approval of the Board of Directors. The chief administrative officer of the school must agree in the name of the school board to abide by the rules of the Page 8 - 2011-12 AAA Handbook association as set forth in its constitution and bylaws and as interpreted by the AAA Governing Body, Board of Directors, and the Executive Director. AAA rules shall govern interscholastic activities for grades seven through twelve. SECTION 2. MEMBERSHIP REPRESENTATIVE The superintendent shall be the authorized representative of the member school. The superintendent may designate an assistant/deputy superintendent or the principal/assistant principal of the member school as the school’s voting representative. SECTION 3. INTERSCHOLASTIC PARTICIPATION A. Member schools are NOT permitted to participate with: 1. Arkansas schools that are not members of the AAA; or 2. Schools outside of Arkansas that are not members of a state association affiliated with the National Federation; or, 3. Schools that are not approved by National Federation state associations; or, 4. Schools that are under suspension or expulsion from the AAA or other approved associations. B. Member schools may not participate in athletic competition (including scrimmage) with teams or individuals of any nonschool groups, organizations, etc., except for charitable purposes, when such events are under school sponsorship. C. The Board of Directors may make exceptions to the AAA participation requirements for schools whose entire enrollments are composed of handicapped students and for students involved in contests sponsored by the state chapter of the Arkansas Special Olympics. SECTION 4. FISCAL YEAR - VOTING ELIGIBILITY The fiscal year of the association shall end on June 30 of each year. Annual membership fees are due by October 1. No school shall be eligible to vote in the annual meeting unless a membership application has been approved. ARTICLE IV MEETINGS SECTION 1. ANNUAL A. The annual meeting of the association for the authorized representatives of all member schools shall be held at a time and place to be designated by the Board of Directors. One hundred members shall constitute a quorum for the regular meeting. B. The authorized representative shall represent only one school at any one meeting. SECTION 2. SPECIAL. Special meetings of the Governing Body may be called by the president when deemed necessary. One hundred members shall constitute a quorum for a special meeting. ARTICLE V GOVERNING BODY SECTION 1. COMPOSITION The sovereign body of the association shall be known as the Governing Body and shall be composed of one voting representative from each member school. The superintendent,
assistant/deputy superintendent, principal, or assistant principal shall represent the member school as the voting representative. SECTION 2. AUTHORITY The Governing Body shall have full legislative authority on all matters pertaining to those activities herein or hereafter mentioned and shall adopt a constitution and bylaws to govern its procedures. SECTION 3. NOTIFICATION OF MEETINGS Notice of each meeting of the Governing Body shall be sent to each member at least fifteen days before the time of the meeting. SECTION 4. VOTING All motions and voting shall be limited to authorized voting representatives. Directors of various activities are invited to attend and may be called upon for information or advice. SECTION 5. PARLIAMENTARY PROCEDURE. Robert’s Rules of Order, Revised shall govern all parliamentary matters of the Arkansas Activities Association. ARTICLE VI BOARD OF DIRECTORS SECTION 1. REGULAR MEMBERSHIP A. The number of AAA Board of Directors members elected by each district shall be based upon the number of school memberships in an activity district as compared to the total school memberships of the entire association. The total number of board members elected shall not exceed 16. Each activity district shall elect at least one member. The board members shall assume office July 1 following election. In the event a district qualifies for additional board members, they shall be elected from schools of different classifications. The number of additional board members a district shall elect will be determined by dividing the number of district memberships by the number of state memberships, multiplying the result by 16, then subtracting one. B. Minor fractions shall not qualify a district for additional board members. Major fractions shall qualify districts for additional board members except when the total exceeds 16, in which event the smallest major fraction(s) shall be disallowed to the extent necessary to reduce such additional members to a total of 16. C. The number of board members elected by activity districts shall be computed each nine years. SECTION 2. MEETINGS The Board of Directors shall meet at least once each quarter with the organizational meeting being the last meeting held before July 1 each year. A majority of the members shall constitute a quorum. SECTION 3. ELECTION A. Board of Directors members shall be elected at a regularly scheduled meeting in their respective activity districts by the authorized representatives of member schools. Said election shall take place prior to May 1 of the year in which the member’s term will expire. B. Voting representatives must be present and may represent only one member school. C. A member of the Board of Directors shall be eligible to be Governing Body - Board of Directors elected for not more than three consecutive terms of three years each and must be an authorized voting representative. D. All members of the AAA Board of Directors must be a superintendent, assistant/deputy superintendent, principal, or assistant principal of a member school. E. Candidates for a position as a member of the AAA Board of Directors must notify the AAA office and/or Activity District President at least two weeks prior to the Activity District meeting where their election will be held of their intention to seek election. SECTION 4. VACANCY When a vacancy occurs on the AAA Board of Directors, the Activity District Executive Committee shall fill the vacancy until the next regular spring meeting of that district. SECTION 5. AT-LARGE MEMBERS A. There shall be three at-large board members. B. At-large members shall represent the female gender and ethnic minorities. C. At-large members shall be appointed for a three-year term and shall not serve more than three consecutive three-year terms. D. Two full time administrators should be nominated by each activity district, preferably one female and one ethnic minority. E. The at-large members shall then be appointed by the AAA Board of Directors from the activity district nominations taking into consideration the need for geographical representation, classification, ethnic, and gender representation. F. Vacancies. Same as E. above. SECTION 6. AUTHORITY A. The Governing Body, when in session, shall be the sovereign body of this association. At all other times the Board of Directors shall act on behalf of the Governing Body provided the Board of Directors does not change, omit, or nullify by manner of administration any rules or policies regularly approved by the Governing Body except in extraordinary situations. B. The Board of Directors shall have the authority to set policies, to plan and carry out all activities of the Arkansas Activities Association, to have all accounts audited, and to serve as a working board where other provisions are not made. It shall at all times govern the association in accordance with rules adopted by the Governing Body. C. The Board of Directors shall have the authority to amend any rules declared invalid by a court and to amend any rules invalidated by laws that may be adopted by the state and/or federal government, subject to the approval of the Governing Body at its next annual meeting. SECTION 7. APPEALS OF BOARD DECISIONS A. The Governing Body, when in session, shall have the right to review the decisions of the Board of Directors and may alter or set aside such decisions if, in the judgment of the Governing Body, such decisions are in violation of the constitution or bylaws of the association. B. When an appeal is made to the Governing Body, a statement of the case giving the reason for the action of the Board of Directors must be sent to the members of the Governing Body along with the appeal seeking to overrule the action taken by the Board of Directors of the AAA. 2011-2012 AAA Handbook - Page 9
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Page 3 and 4: SUMMARY OF PROPOSALS ADOPTED BY THE
Page 5 and 6: Board of Directors Code of Ethics
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Page 11 and 12: on July 1 following the election. E
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Page 15 and 16: current health certificate (TB skin
Page 17 and 18: Upon receipt of a complaint, the Ex
Page 19 and 20: maintain classification numbers. An
Page 21 and 22: level in any sport and may be moved
Page 23 and 24: B. Exceptions to the above sections
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Page 45 and 46: 4. Forfeited games. Offended teams
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(Name of Student) camp, clinic or n
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A A A SPORTSMANSHIP 2011-2012 Arkan
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The Arkansas Activities Association
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H. If a school representative, athl
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STATE EVENT SPORTSMANSHIP RULES The
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CODE OF CONDUCT FOR EVENT ANNOUNCER
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EJECTION-FREE CERTIFICATE REQUEST W
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Arkansas Activities Association 392
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Arkansas Activities Association •
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SPORTSMANSHIP PUBLIC SERVICE ANNOUN
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2011-2012 AAA Handbook - Arkansas Activities Association

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