FY 2013 Proposed Budget Book - Home | Orange County Gov FL

Administrative Services
EXPENDITURE HIGHLIGHTS
Personal Services – The FY 2012-13 personal services budget includes a 3% salary increase for employees, which is partially
offset by the reduction of the one-time $1,200 health care supplement per employee included in the FY 2011-12 budget to help
with medical and pharmacy expenses. The $9,000 budget per employee for the employer health insurance premium contribution
has remained unchanged for FY 2012-13. The Florida Retirement System (FRS) contributions for all classes of employees have
been updated to reflect the rates signed into law by the Governor. The Administrative Services Department authorized positions
count has decreased by a net of one (1) position. The Facilities Management Division deleted two (2) positions. One (1)
position was transferred to Information Systems and Support Division. Additionally, two (2) positions were transferred from the
Human Resources Division and the Information Services and Support Division due to a reorganization of the human resource
function.
2 Deleted Positions FY 2012-13:
Administrative Support Clerk (1)
Financial Advisor (1)
Operating Expenses – The FY 2012-13 operating expense budget increased by 0.6% or $248,169 from the current FY 2011-12
budget. The Facilities Management maintenance of buildings and grounds increased by 3.9% or $317,418 and internal services
charges increased by 26.7% or $166,955. In Fleet Management, budgeted fuel costs have increased for unleaded products
including E85 by 16.5% or $888,392. Fuel cost for diesel products increased by 21.4% or $470,207, sublet services increased by
4.5% or $88,534The FY 2012-13 estimated costs per gallon for unleaded is $3.55 and $3.65 for diesel. These increases are offset
by decreases in contract services of $652,940, internal service and janitorial services of $48,282.
In FY 2012-13, the Facilities Management Division will maintain over six (6) million square feet, compared to five (5) million in
FY 2004-05. Utility costs continue to significantly increase for Orange County. In FY 2004-05, Orange County paid $7 million
for utilities and in FY 2012-13 the cost is estimated to be over $12 million (not including enterprise operations). Orange County
is continuously exploring ways to conserve energy.
Capital Outlay – The FY 2012-13 capital outlay budget decreased by 89.7% or $1.2 million from the current FY 2011-12 budget.
The decrease is due to reductions in equipment, structures and facilities, and buildings. Rolling stock increased slightly to include
funding for the replacement of one (1) vehicle in Facilities Management, and three (3) vehicles in Fleet management as approved
by the Vehicle Requirement Utilization Committee (VRUC).
Capital Improvements – The FY 2012-13 capital improvements budget decreased by 74.2% or $13.9 million from the current
FY 2011-12 budget. The decrease is due to the completion of several hazard mitigation grant funded projects, and several
courthouse facilities improvement projects in FY 2011-12. In addition, several HVAC replacement/repair projects, energy
retrofit, and roof repair projects were completed. The FY 2012-13 budget includes funding for Fleet Management facility
renovations and several maintenance projects, including improvements to facilities, HVAC, roof repairs, and energy retrofit
projects. Please refer to the detailed Capital Improvements Program section for a complete listing of projects for the department.
Debt Service – The FY 2012-13 debt service budget includes funding for an equipment leases.
Grants – The FY 2012-13 grants budget includes a payment of $220,000 to the University of Central Florida for co-sponsorship
of the lease for the Disney Entrepreneur Center located at the Fashion Square Mall, as per the agreement approved by the Board
of County Commissioners on August 31, 2010.
Reserves – The department maintains reserves in the Fleet Management fund. The FY 2012-13 reserves budget decreased by
49.2% or $1.0 million from the current level of $2.1 million. However, the reserves level is still strong at 5.5% of total budget.
FUNDING SOURCE HIGHLIGHTS
The General Fund supplies the majority of the Administrative Services funding. Additional funding comes from the Capital
Projects Fund, which is used to pay for various capital improvement projects, and from the Fleet Management Fund, which is an
internal services fund that derives its revenue from usage fees. Budgeted Fleet Management revenue is increasing by 8.8%
primarily due to increased cost for fuel and maintenance of vehicles.
Administrative Services Section 4 - pg. 5