module 6 Submanifests - Cargo Support

6 

SUBMANIFESTS 

Australian Customs Service 

5 Constitution Avenue 

Canberra ACT 2601 

Telephone: 02 6275 6666 

Facsimile: 02 6275 6999 

© Commonwealth of Australia 2004 

This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may 

be reproduced by any process without prior written permission from the Australian Customs 

Service. Requests and enquiries concerning reproduction rights should be addressed to the 

Director, Corporate Communication, Australian Customs Service, 5 Constitution Avenue, Canberra, 

ACT, 2601. 

INDUSTRY EXPORTS MANUAL – V1.1 27/07/2007 6.1

SUBMANIFESTS 

CONTENTS 

Overview .......................................................................................................... 3 

When is a submanifest used?.................................................................... 3 

What is a submanifest? .............................................................................. 3 

What is a CRN? ............................................................................................ 3 

How is the submanifest used? .................................................................. 5 

What information is in a submanifest? .................................................... 6 

Legislation..................................................................................................... 6 

Lodging a (Consolidation) Submanifest (Air)............................................. 7 

Lodging a (Consolidation) Submanifest (Sea) ......................................... 11 

Lodging a (Slot) Submanifest (SEA only)................................................. 14 

Searching for a Submanifest ...................................................................... 19 

Amending a Submanifest (Air) ................................................................... 25 

Adding a Line ............................................................................................. 28 

Amending a Submanifest (Sea) ................................................................. 29 

Adding a Line ............................................................................................. 32 

Deleting a Line (Air and Sea).................................................................. 34 

Withdrawing a Submanifest ........................................................................ 35 

Related Topics............................................................................................ 36 

Further Assistance..................................................................................... 36 

6.2 INDUSTRY EXPORTS MANUAL – V1.1 27/07/2007

SUBMANIFESTS 

OVERVIEW 

WHEN IS A SUBMANIFEST USED? 

For Customs purposes, an export is the removal of goods, by vessel or 

aircraft, from a place in Australia to a place outside Australia. The 

exportation of goods from Australia is subject to Customs controls, and 

may be prohibited or subject to restrictions. The exportation of services 

is not subject to Customs controls. 

Generally, goods intended for export must be entered for exportation, 

and will be assigned a Customs Authority Number (CAN) when an 

authority to deal with the goods is given. 

If export goods are consolidated before export with other export goods, 

the consolidator must prepare and communicate a submanifest to 

Customs. 

Customs will assign the submanifest a consolidation reference number 

(CRN), which is the CAN for the consolidation. 

WHAT IS A SUBMANIFEST? 

A submanifest is a statement made by a consolidator to Customs 

providing information about a consolidation of goods. 

There are two types of submanifests. They are: 

• consolidation submanifests - these are consolidations of export 

goods into a single reportable entity prior to forwarding to a 

cargo/container terminal operator (CTO). A consolidation 

submanifest may cover a part of a shipping container, an entire 

shipping container, or multiple shipping containers. In the air 

environment a consolidation submanifest may cover a part of, or all 

of an air ‘can’ 

• slot submanifests - slot submanifests apply only to sea freight. They 

are used similarly to an outward manifest for a ship, but only relate 

to a share (‘slot’) of the ship. 

The submanifest must be reported electronically. This is done by lodging 

a submanifest in the Integrated Cargo System (ICS). 

There is no provision in the Customs Act to allow the submanifest to be 

made by document, and the ICS does not include the functionality to 

accept a documentary submanifest. 

WHAT IS A CRN? 

A Consolidation Reference Number (CRN) is the number assigned by 

Customs to a submanifest when the submanifest has been validated and 

processed by the ICS. The CRN remains unchanged even if the 

submanifest is subsequently amended, withdrawn or cancelled. 


SUBMANIFESTS 

The CRN is a Customs Authority Number (CAN), that is, a number that 

can be shown on other documents as a reference to the authority to 

deal with the goods listed on the submanifest. The CRN is not sufficient 

evidence that there is authority to deal with the consolidation, but is 

necessary evidence of authority to deal with an export consolidation. 

Note: CRNs can also be used for a single line of cargo, not necessarily 

just for a consolidation. 

Like other CANs, the CRN is a string of nine alphanumeric characters. 

The format does not indicate whether the CAN is a CRN or another type 

of CAN, nor does it indicate whether there is an authority to deal with 

the goods. 

An Export Declaration Number (EDN) may tally expire when attached to 

CRN, CRNs themselves do not tally expire. 

Freight forwarders making an export declaration may link the 

declaration automatically to one of the forwarder's existing 

submanifests. A declaration in which this has been done is referred to as 

having a "linked CRN". 

To summarise, a freight forwarder using this facility could: 

• send Customs a Submanifest lodgement, receiving a blank CRN in 

return 

• lodge an Export Declaration and link this EDN to the CRN, thus 

building the CRN with linked EDN’s 

• EDN information will be added to the CRN automatically by the 

system. 

Because this is a special facility to simplify (and lessen) communication 

in both directions, it comes with some restrictions: 

• the linked CRN must have been lodged by the same reporting party 

as the export declaration (that is, you can only build on your own 

submanifest and not another party’s) 

• the linked CRN must have an Export Document Status which will 

allow it to be modified 

• the EDN cannot be a customable/excisable or prescribed good 

declaration and 

• once linked via this method, the link can only be changed or broken 

altogether, via an export declaration amendment or withdrawal, not 

via submanifest amendment, nor any other mechanism. 

When the CRN is ultimately closed off and lodged, its header 

information will require updating to reflect the total number of 

packages/containers etc. 


SUBMANIFESTS 

Status 

When the submanifest is validated and processed it will be assigned a 

document status. The status of a submanifest can only be determined 

by checking the ICS. 

The possible statuses are: 

• CLEAR – the submanifest has been validated without error and that 

there is an authority to deal with the goods 

• ERROR – the submanifest has been validated but there is a problem 

with at least one of the consignments listed on the submanifest 

• WITHDRAWN – the submanifest has been successfully withdrawn by 

the consolidator before the consolidation has been exported. When a 

submanifest has been withdrawn, the status cannot be changed. 

In addition, Customs can apply the following status: 

• REVOKED – the consolidation has been revoked by Customs. This 

status is applied automatically by the ICS when the consolidation has 

not been exported within 30 days of the intended date of export. 

This is determined by the absence of the CRN from any current 

manifest, submanifest or CTO receival notice. A revoked authority to 

deal cannot be reinstated – the only legal option is for the 

consolidator to withdraw the submanifest. 

HOW IS THE SUBMANIFEST USED? 

The submanifest is the basic document that describes an export 

consolidation. The CRN may be quoted as a reference in other ICS 

messages. The CRN may be quoted on: 

• another submanifest, when an export consolidation is included within 

another consolidation 

• an outward manifest, directly or indirectly in a submanifest, when an 

export consolidation has been exported 

• a depot release notice, when a depot releases a consolidation that 

includes prescribed warehoused goods 

• CTO receival and removal notices, when the consolidations are 

received by or removed from the wharf or airport. 


SUBMANIFESTS 

WHAT INFORMATION IS IN A SUBMANIFEST? 

The submanifest requires information about: 

• the reporting party and a unique reference number assigned by the 

reporting party for the consolidation 

• how – the mode of transport (air or sea) 

• when – the intended date of departure 

• how much – the number of packages and/or the number of 

containers 

• what – the CAN for each line of cargo in the consolidation, or the 

export entry exemption code for cargo that is exempt from entry 

• for personal effects and low-value consignments that are exempt 

from entry, the owner name, goods description and destination 

country for the goods. 

LEGISLATION 

In the context of the ICS processing the terms vessel and ship are 

(unless expressly stated otherwise) to be understood as referring to the 

same thing. The terms ship is used throughout the Customs Act 1901 

and associated legislation while the term vessel is used in the ICS. 

Customs Act 1901 

Section 117A states that a consolidator of goods for export must 

communicate to Customs a submanifest of the goods. 

Section 114E requires that if a consolidator delivers goods for export 

to a wharf or airport, the consolidator must provide to the wharf or 

airport the consolidation reference number (CRN) issued by Customs for 

the submanifest. 

Offences 

Section 117A - An offence against subsection 117A(1) – submanifest 

not communicated to Customs – is an offence of strict liability, with a 

maximum penalty of 60 penalty units. The Infringement Notice Scheme 

(INS) applies to offences against s117A(1), with a maximum penalty of 

twelve penalty units. A penalty unit is defined within the Crimes Act 

1914. 

Section 114E – An offence against subsection 114E(1) – CRN not 

provided to the wharf or airport as the authority to deal with the export 

consolidation – is an offence of strict liability, with a maximum penalty 

of 60 penalty units. The INS applies to offences against s114E(1), with a 

maximum penalty of twelve penalty units. 


SUBMANIFESTS 

Section 243U – An offence against s243U(1) – making a statement 

that is false or misleading – is an offence of strict liability, with a 

maximum penalty of 50 penalty units. The INS applies to offences 

against s243U(1). If the INS is used, then the penalty is the lesser of 

ten penalty units, or a ½ penalty unit for each material particular that is 

false or misleading. 

A penalty unit means $110 as defined in s4AA of the Crimes Act 1914. 

LODGING A (CONSOLIDATION) SUBMANIFEST (AIR) 

Consolidation submanifests are used where multiple consignments are 

to be consolidated under the one Consolidation Reference Number 

(CRN). This process is typically used to ensure that containers are full 

(i.e., that any wasted space in containers is minimised). Multiple Export 

Declaration Numbers (EDNs), CRNs, Accredited Client Export Approval 

Numbers (ACEANs) Customs Authority Numbers (CANs) and exempt 

codes make up a consolidation submanifest. 

Prescribed warehoused goods for export must be consolidated under a 

licensed depot, s. 77G under S117AA of the Customs Act 1901. 

The Submanifest Lodge screen enables users with the appropriate 

access to submit a consolidation or slot submanifest. 

Tip: Before attempting to lodge a submanifest, ensure that you have all 

required information and codes. It is NOT possible to use the search 

function and lodge a submanifest simultaneously. 

Tip: a submanifest can contain a maximum of 9999 lines. A maximum 

of 50 lines can be added to a submanifest before it must be submitted. 

To add additional lines, refer to Amending a Submanifest (Air) on page 

6.25. 

To lodge a consolidation submanifest: 

Step 1. From the main menu click on Exports, click on Submanifest 

Report and then click on Lodge. 

The Submanifest Lodge screen displays. 


SUBMANIFESTS 

The Submanifest Lodge screens enables users to enter details for 

multiple consignments being consolidated. 

Note: the initial screen will display header details only. 

Note: the Reporting Party Id field will default to the ABN/CCID 

(Australian Business Number/Customs Client Identifier) of the reporting 

party and is read-only. 

Step 2. In the Senders Ref field, enter the sender’s unique reference 

for the submanifest. 

Step 3. In the Cargo Report Type field, click on the drop down button 

and select CONSOLIDATION SUB-MA (an abbreviation used for 

consolidation submanifest). 

Step 4. In the Mode of Transport field, click on the drop down button 

and select AIR. 

Step 5. (Optional) In the Nil Cargo Indicator field, click on the drop 

down button and select NO. 

Note: to enable the line fields, the Nil Cargo Indicator field must be set 

to NO. 

Step 6. In the Date of Departure fields, enter the date the goods are 

due to depart. When the cargo report type is a consolidation 

submanifest, the date of departure cannot be greater than six months 

later than or a date earlier than the date of lodgement of the 

submanifest. 

Step 7. In the Total Packages field, enter the package count for the 

entire submanifest. 

Step 8. Click on the Add Line button. 

The Submanifest Lodge screen displays with the relevant line fields 

for lodging an air submanifest. 


SUBMANIFESTS 

Step 9. (Conditional) In the Customs Authority No field, enter the 

Customs authority number. 

Note: this field can only be used if the Exempt Code field is blank. 

Step 10. (Conditional) In the Exempt Code field, click on the drop 

down button and select one of the following options: 

• AUSTRALIAN DOMESTIC CARGO – EXDC 

• MILITARY GOODS OWNED BY AUSTRALIAN GOVERNMENT – EXDD 

• GOODS OF VALUE NOT EXCEEDING AUD 2000 – EXLV 

• AUSTRALIAN POST OR DIPLOMATIC MAIL BAGS – EXML 

• UNACCOMPANIED PERSONAL EFFECTS – EXPE 

• AUSTRALIAN SPARES – EXSP 

• CARNET OR TRYPTIQUE TEMPORARY IMPORTS – EXTI 

• CONTINGENCY CUSTOMS AUTHORITY NO (CCAN) – EXCC. 

Note: The exempt code EXDD may only be applied to goods belonging 

to the Australian Defence Force. 

Note: this field can only be used if the Customs Authority No field is 

blank. 

Note: when EXPE or EXLV exemption codes are entered, the following 

fields are mandatory Owner Name or Owner Id, Goods Description and 

Country of Destination. 

Step 11. (Optional) If these goods have had a contingency Customs 

authority number issued to them, in the Contingency CAN field, enter 

the contingency CAN. 


SUBMANIFESTS 

Note: the Contingency CAN field can only be used if the Exempt Code is 

EXCC. 

Note: for further details on contingency Customs authority numbers, 

refer to the Business Continuity Plan. 

Step 12. In the No of Packages field, enter the number of 

packages for that line. 

Note: this field is optional when the mode of transport is sea. 

Step 13. (Conditional) In the Owner Id field, enter the ABN or CCID 

of the owner of the goods. If the owner does not have an ABN/CCID, in 

the Owner Name field, enter the owner name. 

Step 14. (Conditional) In the Goods Description field, enter a plain 

text description of the goods. 

Step 15. (Conditional) In the Country of Destination field, enter 

the UN country code for the country the cargo is going to be delivered 

to. 

Note: to add a line, click on the Add Line button. 

Note: a maximum of 50 lines can be added to a page before a 

submanifest must be submitted. 

Note: to clear the line item fields, click on the Clear button. 

Note: to exit this screen without saving, click on the Cancel button. 

Step 16. 

Click on the Submit button. 

A confirmation box displays. 

Step 17. 

Click on the OK button. 

An information box displays. 

Step 18. 



SUBMANIFESTS 

The Submanifest Line Summary screen displays with the updated 

details. 

LODGING A (CONSOLIDATION) SUBMANIFEST (SEA) 

Consolidation submanifests are used where multiple consignments are 

to be consolidated under the one Consolidation Reference Number 

(CRN). This process is typically used to ensure that containers are full 

(i.e., that any wasted space in containers is minimised). Multiple Export 

Declaration Numbers (EDNs), CRNs, and exempt codes make up a 

consolidation submanifest. 

Prescribed warehoused goods for export must be consolidated under a 

licensed depot, s. 77G S117AA of the Customs Act 1901. 








To add additional lines, refer to Amending a Submanifest (Sea). 

To lodge a consolidation submanifest: 




The Submanifest Lodge screens enables users to enter details for 

multiple consignments being consolidated. 






SUBMANIFESTS 




and select CONSOLIDATION SUB-MA (an abbreviation used for 

consolidation submanifest). 


and select SEA. 


down button and select NO. 

Note: to enable the line fields, the Nil Cargo Indicator field must be set 

to NO. 


due to depart. When the cargo report type is a consolidation 

submanifest, the date of departure cannot be greater than six months 

later than or a date earlier than the date of lodgement of the 

submanifest. 

Step 7. (Optional) In the Total Packages field, enter the package 

count for the entire submanifest. 

Step 8. In the Total Containers field, enter the total number of 

containers. 

Step 9. (Optional) In the Empty Containers field, enter the total 

number of empty containers. 

Step 10. 

Click on the Add Line button. 

The Submanifest Lodge screen displays with the relevant line fields 

for lodging a sea submanifest. 


SUBMANIFESTS 

Step 11. (Conditional) In the Customs Authority No field, enter 

the Customs authority number. 





• MILITARY GOODS. OWNED BY AUS GOVERNMENT – EXDD 






• CONTINGENCY CUSTOMS AUTHORITY NO (CCAN) – EXCC 




blank. 


fields are mandatory: Owner Name or Owner Id, Goods Description and 






EXCC. 



Step 14. (Optional) In the No of Packages field, enter the number 

of packages for that line. 

Step 15. In the No of Containers field, enter the number of 

containers for that line. 

Step 16. (Conditional) In the Owner Id field, enter the ABN or CCID 

of the owner of the goods. If the owner does not have an ABN/CCID, in 

the Owner Name field, enter the owner name. 




SUBMANIFESTS 



to. 





Note: to exit this screen without saving, click on the Cancel button. 

Step 19. 



Step 20. 



Step 21. 



details. 

LODGING A (SLOT) SUBMANIFEST (SEA ONLY) 

Slot submanifests are lodged when a shipping company leases space on 

a vessel to one or more other reporting parties. For example, a vessel 

may have capacity for 1000 containers. Reporting party ‘A’ (the vessel 

owner) may use space for 900 containers, and having space left on the 

vessel, lease the remaining space (the slot) to reporting party ‘B’ (the 

slot charterer). Even though ‘A’ is leasing space to ‘B’, ‘B’ (for 

commercial reasons) would not give its cargo details to ‘A’ for them to 

report. Slot charterers report the goods that they are responsible for to 

the carrier of a vessel using the slot submanifest process. Reporting 

party ‘B’ (slot charterer) lodges a slot submanifest for their consignment 

directly with Customs. Reporting party ‘B’ is also required to provide the 


SUBMANIFESTS 

slot charterer reference number (CRN) to reporting party ‘A’ (the vessel 

owner) for reporting on the main manifest. 

A slot submanifest can only be lodged after the goods (for export) have 

been received by a Cargo Terminal Operator (CTO). A slot submanifest 

may be lodged up to three days after the departure of the vessel but 

before the lodgement of the main manifest for that vessel. The slot 

charterer provides their Consolidation Reference Number (CRN) to the 

carrier for reporting in the main manifest. 








To add additional lines, refer to Amending a Submanifest (Sea). 

To lodge a slot submanifest: 




The Submanifest Lodge screen enables users to enter details about 

consignments being consolidated by a slot charterer. 








and select SLOT SUBMANIFEST. 


SUBMANIFESTS 


and select SEA. 


down button and select YES or NO. 

Note: to enable the line fields, the Nil Cargo Indicator must be set to 

NO. 


due to depart. 

Step 7. (Optional) In the Total Packages field, enter the total number 

of packages for the slot submanifest. 

Step 8. In the Total Containers field, enter the total number of 

containers for the slot submanifest. 

Step 9. (Optional) In the Empty Containers field, enter the total 

number of empty containers for the slot submanifest. 

Step 10. 

Click on the Add Line button. 

The Submanifest Lodge screen displays with the relevant line fields for 

lodging a sea submanifest. 

Step 11. (Conditional) In the Customs Authority No field, enter 

the Customs authority number. 



down button and select of the following options: 


SUBMANIFESTS 


• MILITARY GOODS OWNED BY AUS. GOVERNMENT – EXDD 










blank. 


fields are mandatory: Owner Name or Owner Id, Goods Description and 






EXCC. 



Step 14. (Optional) In the No of Packages field, enter the number 

of packages for the line. 

Step 15. In the No of Containers field, enter the number of 

containers for the line. 

Step 16. (Optional) In the Owner Id field, enter the ABN or CCID of 

the owner of the goods. If the owner does not have an ABN/CCID, in the 

Owner Name field, enter the owner name. 





to. 



SUBMANIFESTS 




Note: to exit out of this screen without saving, click on the Cancel 

button. 

Step 19. 



Step 20. 



Step 21. 



details. 

The following table lists the options available on the Submanifest Lodge 

screen. 

Option Action Result 

To navigate to a 

particular line. 

Note: if the line 

number does not 

exist, the next 

available line number 

will display. Enter 999 

to display the last 

line. 

To view the previous 

or next line. 

Note: only available 

In the Goto Line No 

field, enter the line 

item number and 

press the ‘Enter’ key 

on the keyboard. 

Click on the Line Prev 

or Next button. 

The details for the 

line number entered 

displays. 

The previous or next 

line displays. 


SUBMANIFESTS 


if more than one line 

exists. 

SEARCHING FOR A SUBMANIFEST 

It is possible to search for a submanifest that you or your company has 

previously lodged, by entering information into a selected search 

combination. Only you or someone from your company can make 

changes to the submanifest. 

To search for a submanifest: 

Step 1. From the main menu, click on Exports, click on Submanifest 

Report and then click on Search. 

The Submanifest Search screen displays. 

The Submanifest Search screen enables users to search for a 

submanifest. The default search criteria in the Select a Search 

Combination field will be Reporting Party Id & Senders Ref. Fields for 

this Select a Search Combination are mandatory fields. All other fields 

are disabled. 




Step 2. In the Select a Search Combination field, click on the drop 


• Reporting Party Id & Senders Ref 

• Reporting Party Id & Customs Authority No 

• Reporting Party Id & Mode of Transport 

• Reporting Party Id & Transaction Date. 

Tip: Choosing an appropriate search option will make searching more 

efficient. 


SUBMANIFESTS 

When a broad search option is used, a list will usually be returned. From 

this screen a specific document can be chosen. The broadest search 

option available is the Reporting Party Id & Transaction Date option. The 

most specific search options are the Reporting Party Id & Senders Ref or 

Reporting Party Id & Customs Authority No options. 

Step 3. Enter the relevant values in the mandatory fields. 

Note: the transaction date range must be no more than 30 days 

duration. 

Note: to clear the search criteria entered, click on the Clear button. 

Step 4. Click on the Search button. 

If one record is found, the Submanifest Line Summary screen 

displays. 

If more than one record is found, the Submanifest List screen 

displays. 

The Submanifest List screen enables users to view a list of submanifests 

found by a search. 

The list is sorted by transaction date and then by senders reference. 

The following table lists the options available on the Submanifest List 

screen. 


SUBMANIFESTS 


To view further status 

details. 

Note: if the status is 

processing, the status 

value will not show as 

a hyperlink. 


or next page of 

results. 


if more than one page 

exists. 

To perform another 

search (with existing 

search values 

retained). 

To perform another 

search (with default 

search values). 

Click on a hyperlink in 

the Status column. 

Click on the Page 

Prev or Next button. 

Click on the Back 

hyperlink. 

Click on the New 

Search hyperlink. 

The Export Document 

Status View screen 

displays. 


page of results 

displays. 

The Submanifest 

Search screen 

displays with the 

previously entered 

search criteria. 


Search screen 

displays with the 

default search 

parameters. 

Step 5. Click on a hyperlink in the Consolidation Reference No column. 


SUBMANIFESTS 

The Submanifest Line Summary (Air) screen displays. 

Or the Submanifest Line Summary (Sea) screen displays. 

The Submanifest Line Summary screen enables users to view summary 

details of the cargo lines on a submanifest. 


SUBMANIFESTS 

Note: the Mode of Transport will determine which fields are shown on 

the screen. 

The following table lists the options available on the Submanifest Line 

Summary screen. 



or next version of the 

submanifest. 


if more than one 

version exists. 

To view the status 

details. 




a hyperlink. 


or next page of line 

summary details. 


if more than one page 

exists. 


or next report details. 


if your search found 

more than one 

record. 

To amend the current 

submanifest. 

Note: the Amend 

button will be 

disabled if the 

submanifest status is 

processing. 

To withdraw the 

submanifest. 

Click on the Version 

< or > button. 

Click on the Status 

hyperlink. 

Click on the Page 


Click on the Report 


Click on the Amend 

button. 

Click on the 

Withdraw button. 


version of the 

submanifest displays. 



displays. 


page of line summary 

details displays. 


report details display. 


Amend screen 

displays. 

A confirmation box 

displays. Refer to 

Withdrawing a 

Submanifest. 


SUBMANIFESTS 

Step 6. Click on a hyperlink in the Line No column. 

The Submanifest View (Air) screen displays. 

Or the Submanifest View (Sea) screen displays. 

The Submanifest View screen is divided into two sections. The header 

section at the top of the screen displays information that relates to the 

whole submanifest. The lower section of the screen displays a list of line 

summary details by line number. 

The following table lists the options available on the Submanifest View 

screen. 


To view further status 

details. 

Click on the Status 

hyperlink. 




SUBMANIFESTS 




a hyperlink. 









line. 


or next line. 

Note: only available if 

more than one line 

exists. 






Click on the Line 


displays. 



displays. 



AMENDING A SUBMANIFEST (AIR) 

The Submanifest Amend screen enables users with the appropriate 

access to amend the details of a submanifest in the Integrated Cargo 

System (ICS). Significant amendments, particularly those involving 

goods subject to a permit may be subject to further investigation. 

Tip: Before attempting to amend a submanifest, ensure that you have 

all required information and codes. It is NOT possible to use the 

reference search function (ie, for an AHECC code) and amend a 

submanifest simultaneously. 

To amend an existing submanifest: 

Step 1. From the Submanifest Line Summary screen, click on the 

Amend button. 

The Submanifest Amend screen displays. 


SUBMANIFESTS 

The Submanifest Amend screen enables users to change submanifests. 

The following fields are read-only: 

• Consolidation Reference No 

• Reporting Party Id 

• Senders Ref 

• Cargo Report Type 

• Mode of Transport 

• Lodgement Date 

• Line Status. 

The following fields can be amended if required: 

• Nil Cargo Indicator 

• Date of Departure 

• Total Packages 

• Customs Authority No 

• Exempt Code 

• Contingency CAN 

• No of Packages 


SUBMANIFESTS 

• Owner Id 

• Owner Name 

• Goods Description 

• Country of destination. 

Step 2. In the header details section, make the required changes. 

Note: the Nil Cargo Indicator field cannot have a value of YES when line 

item data exists. 

To amend the line details, refer to Step 3 or to save the changes, refer 

to Step 6. 

Step 3. Locate the line that requires amendment. 

Step 4. In the Action field, press the ‘A’ key on the keyboard (to 

indicate amend). 

Step 5. In the Line Details section, make the required changes. 

Note: to amend other lines, refer to Step 3. 


button. 

Step 6. Click on the Submit button. 


Step 7. Click on the OK button. 




details. 


SUBMANIFESTS 

ADDING A LINE 

Lines can be added if required. 

To add a line: 

Step 1. Ensure the Submanifest Amend screen is displayed. 


The line number will increase to the next available number and the 

entry fields will be displayed for population. 




Step 4. In the Exempt Code field, click on the drop down button and 

select one of the following options: 


• MILITARY GOODS OWNED BY AUSTRALIAN. GOVERNMENT – EXDD 










blank. 


fields are mandatory Owner Name or Owner Id, Goods Description and 






EXCC. 




SUBMANIFESTS 

Step 6. (Optional) In the No of Packages field, enter the number of 

packages for the cargo. This field is optional when the mode of transport 

is sea. 

Step 7. (Conditional) In the Owner Id field, enter the ABN or CCID of 





Step 9. (Conditional) In the Country of destination field, enter the 

UN country code for the country the cargo is going to be delivered to. 


submanifest must be submitted. A submanifest can contain a maximum 

of 9999 lines per header. 

Step 10. 



Step 11. 



Step 12. 



details. 

AMENDING A SUBMANIFEST (SEA) 

If the information in a submanifest is incorrect or has changed, the 

information can be easily changed though the amend screen. There are 

some fields that cannot be changed. If information in a read-only field 

needs to be changed, you must withdraw the submanifest and lodge a 

new submanifest with the correct details. Only the party that created 

the submanifest is able to make amendments. Significant amendments, 


SUBMANIFESTS 

particularly those involving goods subject to a permit may be subject to 

further investigation. 

To amend an existing submanifest: 


Amend button. 

The Submanifest Amend screen displays. 

The Submanifest Amend screen enables users to change submanifests. 

The following fields are read-only: 

• Consolidation Reference No 

• Reporting Party Id 

• Senders Ref 

• Cargo Report Type 

• Mode of Transport 

• Lodgement Date 

• Line Status. 

The following fields can be amended if required: 

• Nil Cargo Indicator 

• Date of Departure 


SUBMANIFESTS 

• Total Packages 

• Total Containers 

• Empty Containers 

• Customs Authority No 

• Exempt Code 

• Contingency CAN 

• No of Packages 

• No of Containers 

• Owner Id 

• Owner Name 

• Goods Description 

• Country of destination. 

Step 2. In the header details section, make the required changes. 

Note: the Nil Cargo Indicator field cannot have a value of YES when line 

item data exists. 

To amend the line details, refer to Step 3 or to save the changes, refer 

to Step 6. 

Step 3. Locate the line that requires amendment. 

Step 4. In the Action field, press the ‘A’ key on the keyboard (to 

indicate amend). 

Step 5. In the Line Details section, make the required changes. 

Note: to amend other lines, refer to Step 3. 


button. 





SUBMANIFESTS 




details. 

ADDING A LINE 

Lines can be added if required. 

To add a line: 



The line number will increase to the next available number and the 

entry fields will be displayed for population. 




Step 4. In the Exempt Code field, click on the drop down button and 

select one of the following options: 


• MILITARY GOODS OWNED BY AUSTRALIAN GOVERNMENT – EXDD 










blank. 


SUBMANIFESTS 


fields are mandatory – Owner Name or Owner Id, Goods Description 

and Country of Destination. 





EXCC. 



Step 6. (Optional) In the No of Packages field, enter the number of 

packages for the cargo. This field is optional when the mode of transport 

is sea. 

Step 7. In the No of Containers field, enter the number of containers. 

Step 8. (Conditional) In the Owner Id field, enter the ABN or CCID of 





Step 10. (Conditional) In the Country of destination field, enter 


to. 


submanifest must be submitted. A submanifest can contain a maximum 

of 9999 lines per header. 

Step 11. 



Step 12. 




SUBMANIFESTS 

Step 13. 



details. 

DELETING A LINE (AIR AND SEA) 

A submanifest line can be deleted if required. 

To delete a line: 


Step 2. Locate the line that requires deletion. 

Step 3. In the Line Action field, press the ‘D’ key on the keyboard (to 

indicate delete). 







details. 

The following table lists the options available on the Submanifest Amend 

screen. 


SUBMANIFESTS 










line. 


or next line. 


if more than one line 

exists. 






Click on the Line Prev 

or Next button. 



displays. 



WITHDRAWING A SUBMANIFEST 

Submanifest withdraw functionality is found on the Submanifest Line 

Summary screen and enables users with the appropriate access to 

withdraw a submanifest in the Integrated Cargo System (ICS). 

A submanifest cannot be withdrawn if there are any lines remaining on 

the submanifest or if the status is in error or processing. 

To withdraw a submanifest: 


Withdraw button. 


Step 2. Click on the OK button to submit the changes. 


details. 


SUBMANIFESTS 

RELATED TOPICS 

For more information on Warehouse Release and Return Notices, refer 

to Module 3. 

For more information on Depot Receival and Release Notices, refer to 

Module 4. 

For more information on CTO Receival and Removal Notices, refer to 

Module 5. 

For more information on Departure Reports, refer to Module 7. 

For more information on Main Manifests, refer to Module 8. 

FURTHER ASSISTANCE 

The quick reference guide Submanifests is available from the Customs 

website at www.customs.gov.au. 

For export-related technical support email 

cargosupport@customs.gov.au or phone 1300 558 099.

module 6 Submanifests - Cargo Support

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