Suzy Ageton George Karakehian KC Becker Tim ... - City of Boulder

NAME OF COMMISSION: Boulder Arts Commission
DATE OF MEETING: October 3, 2011
CITY OF BOULDER
Boards and Commissions Minutes
NAME/EXTENSION OF PERSON PREPARING SUMMARY: Gregory Ravenwood (x4113)
MEMBERS: Janet Salmons, Anna Salim, Brandy LeMae, Linda Haertling, Richard Turbiak
STAFF: Greg Ravenwood, Valerie Maginnis, David Mallett
COMMUNITY MEMBERS: None
TYPE OF MEETING: Special - Planning
SUMMATION:
Call to Order: 4:07 p.m.
Big Picture Changes: Maginnis reviewed funding of the Arts Department and issues the department and Commission will be tasked
with achieving in 2012. She spoke to the need to stay on agenda during meetings and recommended the creation of an assortment of Ad
Hoc Committees to delve into and work on particular topics (Public Art, Cultural Master Plan, Digitization of Grant Forms, Marketing
and Public Relations). She voiced enthusiasm for creating a grant FAQ document to post online which might alleviate some of the time
taken up in regular meetings by grant question and answer sessions. Maginnis also spoke to the need to create a funding source for the
public art program.
Residency Requirements for Grant Applicants: The Commissioners reviewed previous discussions about this issue and narrowed
the field of options, settling on a residency requirement of “Boulder Valley as defined in the Comprehensive Plan” which was approved
unanimously.
Arts & Business Collaborative Grant Schedule: After discussion of the topic, the Commission agreed to continue on with the
schedule of grant reviews as in previous years (first round August, final round November), but to add an earlier session (possibly
February) to dialog with potential grant proponents.
AD Hoc Committees: This topic was picked up again. The afore-mentioned committees were populated: (Public Art – Salim and
Haertling; Cultural Master Plan – Salmons and Turbiak; Grant Digitization: LeMae; Marketing and Public Relations: Salim and
LeMae). Ravenwood requested that the committees meet with the Arts Manager on a regular basis so that institutional knowledge as to
the status of projects and the pathway to decision-making could be retained in the Arts Department.
Digital Grant Process: The topic was discussed. The Commissioners emphasized their determination to see the grant forms digitized
and Maginnis pledged to compile priorities and present them to prospective vendors before the end of October.
Public Art Policy: The commission discussed various aspects: creating a mechanism for the public art selection, implementation,
maintenance, collection file; setting the vision goals for locating art; and partnering with other city departments and private enterprises
to create public art opportunities.
Cultural Master Plan: Maginnis provided details of the process for creating a Cultural Master Plan, noting that July 31, 2012, had
been set as the date that initial master plan components would be presented before City Council.
PR and Partnerships Salmons stated her desire to see the Arts Commission and Arts Departments programs touted in public forums.
The Commission and staff discussed options to highlight the Arts Department’s accomplishments. Salmons recommended that the
Commissioners consider offering “business of arts workshops” in partnership with Boulder County Arts Alliance and offered to
schedule a discussion with BCAA Director Charlotte LaSasso.
Meeting Adjourned: 7:05 p.m.
TIME AND LOCATION OF ANY NEXT MEETINGS: 5:30 p.m., Wednesday, October 19, 2011. North Meeting Room, Boulder
Public Library, 1001 Arapahoe Avenue
Boards and Commissions Minutes 3B Page 1