biennial report of beth martin langford kappa delta sorority national ...
biennial report of beth martin langford kappa delta sorority national ...
biennial report of beth martin langford kappa delta sorority national ...
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Finance and Accounting<br />
The director <strong>of</strong> finance oversaw several projects to improve the accounting and administrative<br />
functions <strong>of</strong> the <strong>sorority</strong>. A notable change was the <strong>sorority</strong>’s change to new audit firm, Dixon-<br />
Hughes, in 2009. The <strong>sorority</strong> achieved successful audits and recommendations were made for<br />
adjustments to the loan s<strong>of</strong>tware used for chapter house loans.<br />
The chapter financial <strong>report</strong>ing oversight transferred to the NLT Chapter Accounting Specialist<br />
(CAS). Chapters are now required to upload their financial <strong>report</strong>s to Dashboard along with their<br />
budgets and federal 990. This new requirement has allowed the CAS to access their chapter<br />
financial <strong>report</strong>s and monitor compliance with budget guidelines and other financial goals the<br />
chapter has set.<br />
During the biennium, the <strong>sorority</strong> focused on selecting a third party administrator for chapter<br />
accounting. Several chapters participated in a pilot program with Billhighway while other chapters<br />
used the Omega Financial (Omega Fi) system. After careful analysis, Billhighway was selected as the<br />
<strong>sorority</strong>’s exclusive partner with an implementation plan being launched at the 2011 National<br />
Leadership Team Academy.<br />
Several operations have been streamlined and/or moved to electronic formats to improve efficiency,<br />
accuracy and cost savings. Statements and invoices to chapters are now transmitted electronically<br />
saving postage costs and processing time. The budget <strong>report</strong> was revised to be in alignment with<br />
accounting systems chart <strong>of</strong> accounts and financial <strong>report</strong>ing. Employee leave time is now recorded,<br />
monitored and approved on web based s<strong>of</strong>tware. A new third party administrator was hired to<br />
provide <strong>report</strong>ing and compliance review for our Pr<strong>of</strong>it Sharing Plan. The financial records retention<br />
program was established to improve compliance by chapters regarding <strong>report</strong>ing and financial<br />
planning.<br />
Chapter Housing<br />
The focus <strong>of</strong> the Chapter Housing Director and NLT volunteers include:<br />
Provide direction for recruitment, retention, and training for house corporation board members<br />
for assessment and implementation.<br />
Continue to develop and implement fund raising materials and give assistance to house<br />
corporations to raise money, as our volunteers struggle with adequate funds in maintaining<br />
competitive facilities for our collegiate chapters, installation <strong>of</strong> sprinkler systems being mandated<br />
at the local and state levels, and installation <strong>of</strong> computer hookup to a mainframe system.<br />
Meet the ever-growing campus housing developments to construct a residential single chapter<br />
structure, construct a non-residential single chapter structure, or participate in constructing a<br />
non-residential multi-chapter structure.<br />
Coordinate among the NPC groups <strong>of</strong> the respective campuses in facilitating coordinated,<br />
satisfactory lease agreements and contracts.<br />
Maintain all our policies when the university or college makes residential dormitories coeducational<br />
which bring issues <strong>of</strong> insurance, safety, male visitation, alcohol and other related<br />
policies.<br />
13
Change language