PRINCE2-SampleProject-Premium-MP847

Project Controls (part of PID)
Document: Project Controls
Project: Pen Project Author: Project Manager
Date:
1. Management Stages
The project will be managed in three stages:
• Stage 1 – iniDaDng the project
• Stage 2 – preparing everything to start evaluaDng sample pens,
including preparing requirements, selecDng the supplier, selecDng
and buying sample pens, preparing evaluaDon forms, and selecDng
evaluators
• Stage 3 – preparing the final pens, including the evaluaDon of
sample pens, selecDng, buying, and expediDng the receive of the
final pen, and preparing the list We’ve of the preferred sales people to define who are some
supposed to distribute the pens, customized and clients assessments who are supposed to be used to
receive them
throughout the project. They will provide
us a good founda(on for controls.
2. Communications
CommunicaDons will be conducted based on the communicaDons
management strategy, and the assessments described in this
document.
3. Controlling Issues and Risks
Issues and risk will be submibed in the issue register and risk register
by the project manager, and will be handled as described in the risk
management strategy and configuraDon management strategy.
4. Assessments
Cost is assessed for the whole project and each stage. Cost = Planned
Cost / Forecasted cost. This parameter will be compared to the
tolerances set for the whole project or each of the stages.
Time is assessed for the whole project and each stage: Time =
Forecasted duraDon / Planned duraDon. This parameter will be
compared to the tolerances set for the whole project or each of the
stages.
5. Escalation and delegation
• Time: 15%
• Cost: 20%
• Quality:
• Scope:
• Benefits: 20%
• Risk: > €7000
escalated if forecasted Dme increases more than 15%
escalated if forecasted cost increases more than 20%
quality defined in project product descripDon
each product is prioriDzed using MoSCoW
escalated if expected benefits drop by 20% or more
escalated it the risk has an impact of €7000 or more
The above project management tolerances are set for issues, project
plan, and stage plans. The decision will be escalated to the project
board when either of the tolerances are exceeded.
The way each issue or measurement affects above six variables will be
documented in their respecDve registers or reports.
This shows how we’re going to
manage by excep(on.
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