Annual Performance Plan 2009-10 - Co-operative Governance and ...

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Awareness Workshops awareness workshop awareness workshop awareness workshop workshop Monitor the risk management processes through Coordination of Municipal Legal Advisory Forum Meetings Coordinate Risk Management Committee Meetings Number of Municiapl Legal Advisory Forum Meetings cocoordinated Number of Risk Management Committee Meetings coordinated 3 Coordinate 1 Departmen tal Risk Manageme nt committee meeting to monitor Risk Manageme nt processes Coordinate 1 Departmen tal Risk Manageme nt committee meeting to monitor Risk Manageme nt processes Coordinate 1 Departmen tal Risk Manageme nt committee meeting to monitor Risk Manageme nt processes - 3 4 4 4 Coordinate 1 Departmental Risk Management committee meeting to monitor Risk Management processes 1.5. OFFICE OF THE CHIEF FINANCIAL OFFICE 1.5.1. FINANCE Strategic objective Effective and efficient sound financial management Measurable Objective Overall management of financial, management accounting and supply chain performance Performance Measure Indicator Estimate 2009/2010 100% as per demand 1 st Quarter Planned Outputs Overall management of financial, management accounting and supply chain performance 2 nd Quarter Planned Outputs Overall management of financial, management accounting and supply chain performance 3 rd Quarter Planned Outputs Overall management of financial, management accounting and supply chain performance 4 th Quarter Planned `Outputs Overall management of financial, management accounting and supply chain performance MANAGEMENT ACCOUNTING Strategic objective Measurable Objective Performance Measure Indicator Estimate 2009/2010 1 st Quarter Planned Outputs 2 nd Quarter Planned Outputs 3 rd Quarter Planned Outputs 4 th Quarter Planned Outputs Management of the revenue, bookkeeping and budget services Preparation and submission of financial statements Number of financial statements submitted on/before 31 st May 1 Prepare Annual Financial Statements o8/09 Liaise with Liaise with Auditor Internal General and Auditors Prepare Annual report Prepare for year end closure and schedules for AFS 09/10 68
Maintenance of ledger accounts. Maintenance of departmental debt and revenue accounts Compilation and monitoring of budget. Number of reconciliation performed on PMG and suspense account done Number of Monthly Reports Number of budget statement 24 12 1 Number IYM submitted 12 Prepare monthly reconciliation account of PMG and suspense accounts Prepare monthly report on debt and revenue accounts Prepare first draft of 2011 main budget statements Prepare monthly Prepare monthly Prepare monthly report report on debt report on debt on debt and and revenue and revenue revenue accounts accounts accounts Adjustments 0f 2009 budget statements Produce 3 Produce 3 IYM and first IYM and mid quarter report term report Second draft Final draft of the main 20011 budget Produce 3 IYM and nine(9) months report Produce 3 IYM 12 months report FINANCIAL ACCOUNTING Strategic Measurable objective Objective To manage the Prompt expenditure and payment of salary creditor’s administration account Accurate payment of salaries and claims. Performance Measure Indicator Monthly creditors reconciliation Monthly pay roll reconciliation. Estimate 2009/2010 1 st Quarter Planned Outputs 12 Prepare and submit monthly creditor reconciliation 12 Prepared and submit monthly BAS/PERSAL reconciliation 2 nd Quarter Planned Outputs Prepare and submit monthly creditor 3 rd Quarter Planned Outputs Prepare and submit monthly creditor 4 th Quarter Planned Outputs Prepare and submit monthly creditor reconciliation reconciliation reconciliation Prepared and Prepared and Prepared and submit submit submit monthly monthly monthly BAS/PERSAL BAS/PERSAL BAS/PERSAL reconciliation reconciliation reconciliation Safe custody of all payment vouchers. Monthly verification of payment vouchers. 12 Prepare and submit monthly report on payment voucher verification Prepare and submit monthly report on payment voucher verification Prepare and submit monthly report on payment voucher verification Prepare and submit monthly report on payment voucher verification SUPPLY CHAIN MANAGEMENT Strategic objective Measurable Objective Performance Measure Effective demand and acquisition management Maintenance of supplier database Indicator Number of Reliable data base in use Estimate 2009/2010 1 st Quarter Planned Outputs 1 Capture update supplier database 2 nd Quarter Planned Outputs Capture update supplier database 3 rd Quarter Planned Outputs Capture update supplier database 4 th Quarter Planned Outputs Capture update supplier database Management of bid committees Number of Monthly reports of all acquisition 12 Provide monthly reports of all acquisitions Provide monthly reports of all acquisitions Provide monthly reports of all acquisitions Provide monthly reports of all acquisitions 69
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Mpumalanga Provincial Government De
Page 3 and 4:
The Department continues to assist
Page 5 and 6:
PART C: ANNUAL PERFORMANCE PLAN OF
Page 7 and 8:
• The Promotion of Equality and P
Page 9 and 10:
• Improved the image and promoted
Page 11 and 12:
HOD’s OFFICE Strategic objectives
Page 13 and 14:
Risk Management Strategic objective
Page 15 and 16:
Effective management of procurement
Page 17 and 18: Facilitate Human Resource Developme
Page 19 and 20: Telecommunica tion Manage cleaning
Page 21 and 22: workshops/ briefing sessions on eld
Page 23 and 24: Collate and consolidate information
Page 25 and 26: Promote Hold Number of interdepartm
Page 27 and 28: PROGRAMME 2: LOCAL GOVERNANCE This
Page 29 and 30: Manage the implementa tion of the 5
Page 31 and 32: • Budget constraints to support t
Page 33 and 34: • Minimal supervision of CDW’s
Page 35 and 36: Facilitate the Training of Ward Com
Page 37 and 38: Provide Accredited training to Coun
Page 39 and 40: To provide management and support s
Page 41 and 42: PROGRAMME 3: DEVELOPMENT AND PLANNI
Page 43 and 44: 3.1. SPATIAL PLANNING Sub-Programme
Page 45 and 46: 3.3. Intergraded Development Planni
Page 47 and 48: SPECIFIC POLICIES • National LED
Page 49 and 50: municipalities to understand their
Page 51 and 52: Facilitate water quality samples to
Page 53 and 54: • Expedite and accelerate the pro
Page 55 and 56: Provide support to all emergencies
Page 57 and 58: Priorities To promote and facilitat
Page 59 and 60: • Ensure that the Ingoma Bill is
Page 61 and 62: Payment of allowances to 522 headme
Page 63 and 64: 2. Medium-term revenues The overvie
Page 65 and 66: PART C: ANNUAL PERFORMANCE PLAN OF
Page 67: Drafting of contracts Handling of L
Page 71 and 72: MMS and SMS posts as per demand Pro
Page 73 and 74: Ensure proper implementati on of PM
Page 75 and 76: Manage postal service and Telecommu
Page 77 and 78: policies (Gender, Disability, HIV/A
Page 79 and 80: Conduct Departmental Performance Re
Page 81 and 82: stakeholders municipalities and oth
Page 83 and 84: To provide sound Architecture Plann
Page 85 and 86: Management of Municipalities on leg
Page 87 and 88: Promote Local Government Cooperativ
Page 89 and 90: Support all programmes that are des
Page 91 and 92: To ensure sustainability of the CDW
Page 93 and 94: Facilitate the Training of Ward Com
Page 95 and 96: 2.5. MUNICIPAL PERFORMANCE MONITORI
Page 97 and 98: To provide managemen t and support
Page 99 and 100: Coordinate the preparation, mainten
Page 101 and 102: To assess the adopted Municipal IDP
Page 103 and 104: 3.4. LOCAL ECONOMIC DEVELOPMENT (LE
Page 105 and 106: within municipalities to ensure sus
Page 107 and 108: Construction and equipment of the P
Page 109 and 110: Traditional Resource Administratio
Page 111: Settlement of land disputes Develop
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