rhode island training school manual - RI Department of Children ...

Unusual Incident Report
Rhode Island Department of Children, Youth and Families
Division of Juvenile Correctional Services: Training School and Detention Center
Policy: 1200.0827
Effective Date: January 1, 1988 Revised Date: Version: 1
In order to provide the Administration with specific and accurate facts regarding incidents, an
Unusual Incident Report has been developed and shall be completed by employees for recording
emergencies or other unusual incidents. Employees shall record all pertinent information for daily
review by the Administrator.
Related Procedure
Unusual Incident Report
Unusual Incident Report
Procedure From Policy 1200.0827: Unusual Incident Report
A. The employee directly observing the unusual incident or who is directly involved, shall notify
the supervisory employee on duty (i.e. Unit Manager), and then complete items 1 through 7 of
the Unusual Incident Report (Form No. 007) and shall sign and date the form.
B. Unusual Incident Reports shall be completed for, but shall not be limited to, the following
circumstances:
1. Emergencies - Destruction of State property, bomb threats, fires, riots, suicides,
attempted suicides, resident or staff sudden illness or death, use of physical force,
hostage situations;
2. Resident Violations - Assaults of employees or residents, injuries, sexual intimidation,
extortion, property damage, stealing, possession of drugs and other serious violations.
3. Other Incidents - Observation of intruders, motor vehicle accidents, discovery of property
damage and other unusual situations.
C. The supervisory employee shall complete items 8 through 12 of the Unusual Incident Report
Form and shall also sign and date the form before submitting the report to the office of the
Administrator at the end of the tour of duty when the incident has occurred.
D. The Administrator may request additional information from the employee involved due to the
serious nature of the incident or as a result of further investigation and a deadline will be given
for said additional written information.
E. All reports will be completed in a neat, concise and accurate manner as soon as possible after
the incident and no space is to be left blank.
F. Reports must be dated and signed by all employees completing any part of the report.
G. In incidents involving resident violation of facility rules, discipline reports are also necessary
and should be completed by employees.
ACA 2-8187 2-9179 2-8204 2-9197
2-8190 2-9193 2-8212 2-9296
2-8198 2-9194 2-8317 2-9298