rhode island training school manual - RI Department of Children ...

Vacation
Rhode Island Department of Children, Youth and Families
Division of Juvenile Correctional Services: Training School and Detention Center
Policy: 1200.0230
Effective Date: January 1, 1988 Revised Date: Version: 1
It is the policy of the Division to provide vacation time for employees in a fair and equitable fashion
and so as to not interfere with the good management of the institution. This will be done in
accordance with guidelines established by the Division of Personnel and pursuant to the Union
Contract.
Related Procedure
Vacation
Vacation
Procedure From Policy 1200.0230: Vacation
A. General
1. On a quarterly basis, the Administration shall request that employees submit vacation
requests in writing via the Employee Request for Leave Form (Form No. 001), specifying
the desired time off during an identified quarterly time frame. Employee's requests
submitted for time off during these identified periods will be granted vacation in
accordance with seniority and with consideration given to staffing levels providing ample
coverage for each unit/facility.
2. Vacation requests submitted after the identified quarterly deadlines, will be granted on a
first-submitted, first approved basis providing there is ample facility coverage.
3. No requests for vacation will be accepted less than seventy-two (72) hours in advance of
the desired vacation with the exception of emergency vacations which may only be
approved by the Administrator/Administrator-on-Call.
4. Employees requesting vacation time seventy-two (72) hours in advance of the desired
vacation time must submit these requests in writing utilizing an Employee Request for
Leave Form (Form No. 001) to their supervisor.
5. The supervisor shall initial approval or disapproval of the request after confirming
sufficient staffing for the requested day(s) off and forward the request to the office of the
Administrator for review.
6. No employee is to discharge vacation time without first receiving authorization for that
vacation time off. All attempts to discharge vacation time without prior approval will be
recorded as Leave Without Pay (LWOP).
B. Vacation in Advance of Accrual
1. Employees wishing to borrow vacation time in advance of accrual shall make their request
in writing through his/her supervisor to the Administrator.
2. The Administrator shall forward the request with his/her recommendations in writing to the
Assistant Director and shall include the employee's status and the number of hours
requested.
3. The Assistant Director, if approved, shall direct the request to the Office of Employee
Relations.
4. The employee, his/her supervisor and the Administrator shall be notified in writing by the
Assistant Director of said approval.