rhode island training school manual - RI Department of Children ...

Allotment of Appropriations and Budget Preparation
Rhode Island Department of Children, Youth and Families
Division of Juvenile Correctional Services: Training School and Detention Center
Policy: 1200.0106
Effective Date: January 1, 1988 Revised Date: Version: 1
In the expenditure of appropriations, the Assistant Director shall follow the regulations established
by the Department of Administration and/or the Division of Budget for the allotment of
appropriations. Expenditures must be limited to the amounts allotted on an annual basis, unless
approved to exceed an allotment or appropriation, or approval to transfer an appropriation for
emergency reasons is obtained through the Assistant Director's office from the Director.
Related Procedure…
Allotment of Appropriations and Budget Preparation
Allotment of Appropriations and Budget Preparation
Procedure From Policy 1200.0106: Allotment of Appropriations and Budget Preparation
A. All administrators shall be responsible for monitoring the budget expenditures for their area of
responsibility. The Administrator shall have overall responsibility for program, facility and units
of the institution.
B. Any request for appropriation changes or transfers must be made to the Assistant Director
through the Fiscal Management Officer and/or the appropriate Administrator.
C. No appropriation change or transfer shall be made without approval of the Assistant Director
and consultation with appropriate Administrators.
D. All Administrators will be responsible for preparing annually, an itemized estimate of the
financial requirement for the operation of the program, facility, unit or agency for which they
have responsibility, upon the request of the Assistant Director.
E. These requirements and requests must be made in accordance with regulations and
guidelines established by the Division of Management and Budgeting.
F. All budget requests, after review by the Administrator, shall be forwarded to the Assistant
Director for review and approval.
G. The Assistant Director will submit approved budget requests to the Director.
H. The Director will present the budget to the Division of Budget and Legislative Committee.
I. The Assistant Director, along with the Director, shall appear before the Budget and Legislative
Committee and respond to budget requests.
J. Other Administrators may attend the Legislative Committee sessions only upon the request of
the Assistant Director.
ACA 2-8019 2-9021
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2-8044 2-9046
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