rhode island training school manual - RI Department of Children ...

Reporting Hours of Work
Rhode Island Department of Children, Youth and Families
Division of Juvenile Correctional Services: Training School and Detention Center
Policy: 1200.0200
Effective Date: January 1, 1988 Revised Date: Version: 1
In order to maintain employee accountability and responsibility and to ensure sufficient staffing at
all times, a written daily reporting system has been established for all Divisional employees.
Related Procedure
Reporting Hours of Work
Reporting Hours of Work
Procedure From Policy 1200.0200: Reporting Hours of Work
A. All employees are required to sign in/sign out on the Daily Sign In/Sign Out Sheets (Form No.
008).
1. All employees shall sign in at the Unit/Facility or designated area to which they are
regularly assigned or directed to report.
2. Upon arrival for a tour of duty, the employee will be responsible for determining where
he/she has been assigned to work in accordance with the Unit Assignment Sheet
approved by the Administrator-on-Call and will proceed immediately to the assigned post.
3. Employees who are working overtime are responsible for signing in and out in the area
designated on the Daily Sign In/Sign Out Sheet at the Unit/Facility to which they are
regularly directed to report.
4. Employees who take sick, personal or vacation, or discharge time toward other absences
shall be so designated on the Daily Sign In/Sign Out Sheet under the appropriate category
by the Unit Managers and Department Heads.
5. Unit Managers and Department Heads shall review the Daily Sign In/Sign Out Sheets and
initial approval in the designated area on that sheet.
6. Unit Managers and Department Heads shall ensure that the Daily Sign In/Sign Out Sheets
are submitted to the Business Office each week with the employee's individual weekly
attendance sheet (Form No. 030) and the unit/facility's master payroll sheet.