MPA & MPS Budget book 2006-07

MPA Revenue and Capital Budget Book 2006/07
Business Group:
Sub-Business Group:
Responsible Officer
Resources Directorate
Finance Services, Procurement Services
Director of Finance
Service Description:
The Director of Resources Private Office supports the Director who is a member of Management
Board; works closely with the MPA; is the principal financial adviser to the Commissioner; contributes
to corporate strategy and oversees the Resources Directorate.
Finance Services secures effective, well-controlled financial management in support of the policing
priorities of the Commissioner, the Authority and the Mayor.
Procurement Services is responsible for all procurement and contracting in support of the needs of
operational policing in the MPS and protecting the MPA’s interests as the contracting Authority.
Performance and Communication Unit provides planning; performance management;
communication; finance and resources; and business services for the Directorate.
Key Activities:
Director of Resources Private Office
• Provides support to the Director of Resources by liaising and co-ordinating work activities with
the MPA; the Commissioner’s Private Office; the Departments of the Resources Directorate and
all parts of the MPS. Provides secretariat support to the Director.
Finance Services
• Prepares budgets and ensures their sound management.
• Provides timely/accurate budgetary information.
• Provides financial advice to MPS/MPA.
• Maximises funding available to the MPA/MPS; develops medium term financial forecasts.
• Ensures accounts are closed in accordance with required timescales.
• Supports the devolved financial management and the development and implementation of activity
based costing.
• Pays invoices within payment terms; ensures the timely receipt of payments from debtors.
• Ensures people receive the correct pay and pensions.
• Manages cash flow, investments and borrowings and controls the associated risks.
• Provides the Head of Profession role for the Finance and Resource function; increases general
financial awareness and management at all levels of the MPS.
• Develops and supports corporate financial systems.
Procurement Services
• Undertakes effective tendering, negotiating and awarding of all goods/service contracts by
applying a best practice methodology.
• Manages risk through development and delivery of effective procurement strategies and ensures
awareness of and compliance with legal/ethical requirements and best practice whilst ensuring an
adequate audit trail is maintained.
• Provides commercial and procurement advice /assistance to the client units responsible for
managing the outsourced service contracts; develops with the client units, procurement strategies
for the re-tendering of the main outsource contracts.
• Reviews current contracts in consultation with the relevant parties to determine any essential new
requirements to support operational delivery.
• Incorporates “e” enablement of the procurement process where appropriate.
• Actively promotes equality of opportunity to suppliers.
Performance and Communication Unit:
• Within the Directorate drives performance improvement; provides communication services; a coordinated
finance and resource function and a business development function.
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