February 2013 - PESC

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FEB RUA RY 2 013 Th e STANDARD NEWS A ND C OM M ENTA RY ON T EC HNOL OGY & STA NDA RDS IN EDUCA T ION the IFAP Web site. In the following sections, we describe each step in the new process, and provide important detail about what the user will see upon login to a system behind AIMS. We present this information in the following order: * Privacy Act Acknowledgement * Rules of Behavior * Annual Security Training * Contact Information Privacy Act Acknowledgement After implementation of this change on March 11, 2013, a user logging in to any system that is behind AIMS will first be presented with the new Privacy Act Acknowledgment. The Privacy Act Acknowledgment reminds the user that Federal Student Aid systems contain personal information protected by the Privacy Act of 1974 (as amended). By logging in, the user is personally confirming that they are an authorized user of the Federal Student Aid system, will adhere to the requirements of the Privacy Act, and understand the consequences for violating the Privacy Act. The new Privacy Act Acknowledgment page will appear each time a user logs in to a system behind AIMS, regardless of how many times the user logs in that day. Rules of Behavior After the user reads and navigates past the Privacy Act Acknowledgment page, they will be presented with the new Rules of Behavior page. The Rules of Behavior identify responsibilities and expectations for all individuals accessing Federal Student Aid systems and includes information about authorized use of the systems, password security, properly storing Personally Identifiable Information (PII), and training requirements. By checking the box at the end of the page, the user is confirming that they understand and agree to the Rules of Behavior. Unlike the Privacy Act Acknowledgment, which will be presented to the user upon every login, the Rules of Behavior will appear only the first time a user logs in to a system behind AIMS each day. After that first login, the user will not see the Rules of Behavior again that day, even if they log out and then log back in to a system behind AIMS. Annual Security Training Following the Privacy Act Acknowledgment and Rules of Behavior, a user who is required to take the new Security Training will be presented with the training module. The Security Training consists of a series of Web pages that provide important information about the acceptable uses of Federal Student Aid systems, data protection, creating a secure password, and other reminders critical to maintaining system security. A mandatory checkbox is presented at the conclusion of the training, for the user to acknowledge they have completed the training. The Security Training will be required on an annual basis, one year from the date the user completes the training. Users who are required to take the training will be presented with a reminder, which will appear after the Privacy Act Acknowledgment and Rules of Behavior pages ten days prior to the training due date. After receiving the reminder, the user may complete the training at that time and the reminder will cease to be presented. Alternatively, the user may choose to skip the training, and the reminder will continue to be presented to the user upon every login for the remainder of the ten day period. Once the ten days have passed the user will be required to complete the training before accessing any system behind AIMS. Upon implementation of this change on March 11, 2013, the new annual Security Training requirement for users accessing systems behind AIMS will be applied as follows: 22 PESC UNLOC K ING T HE P OW ER OF DATA
FEB RUA RY 2 013 Th e STANDARD NEWS A ND C OM M ENTA RY ON T EC HNOL OGY & STA NDA RDS IN EDUCA T ION * NSLDS Users- We will populate the AIMS database with the last NSLDS annual training date of all users who are currently authorized to use NSLDS. This date will be used by AIMS to identify when training is due for each current NSLDS user (the AIMS due date will be one year from the NSLDS completed date). The user will be prompted when training is due. * Non-NSLDS Users- All other users will be prompted to complete the new Security Training the first time they log in to AIMS after implementation of this change. Due to the critical nature of this requirement, we will not provide the ten-day warning for these users during this initial implementation. Contact Information We appreciate your cooperation in providing secure access to Federal Student Aid systems. If you have any questions regarding this message, contact FSA Security Architecture at secarched.gov@ed.gov. MEMBERSHIP UPGRADES NOW AVAILABLE BECOME A PREMIER PARTNER IN PESC **IT's FREE TO UPGRADE** For commercial Members, non-profit association Members and non-profit organization Members: In an effort to thank these Member organizations for their continued support of PESC over the years, PESC is pleased to announce the establishment of a new membership benefit which allows current PESC Members (limited to non-profit organizations, non-profit associations and commercial organizations only) to pass on at their discretion, free Limited PESC Memberships to other organizations. This new benefit is available effective immediately for Members current in their PESC dues and is automatically included in your current dues. Limited PESC Membership includes all Member benefits including external reference as a PESC Member except internally: The number of representatives that can participate in PESC is limited to one representative. All designated representatives are ineligible to serve on the PESC Board of Directors. Organizations with Limited PESC Memberships that are interested in having more than one representative participate in PESC or interested in serving on the PESC Board of Directors, must upgrade their Membership from Limited to Member. PESC Members that take advantage of this benefit and bring in at least one Limited PESC Member will be upgraded to Premier Partner and this exclusive status will be reflected by PESC in all marketing materials, presentations and on the membership page of the PESC website. Check www.PESC.org for more information. IN JOB-PLACEMENT RATES, FUZZY DATA A LACK OF STANDARD TRACKING MAKES MANY COLLEGES' CLAIMS UNRELIABLE By Timothy Sandoval Almost all graduates of Ferris State University find jobs, at least according to the statistics the university promotes to attract students. "Ferris graduates have a 98-percent job placement rate," the university, in Big Rapids, Mich., highlights in boldface on a Web page for recruiting international students. A general marketing page notes an overall placement rate of 97 percent, and in some disciplines, 100 percent. Those rates are enviable. But, especially in this economy, are they even possible? 23 PESC UNLOC K ING T HE P OW ER OF DATA
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Page 3 and 4: FEB RUA RY 2 013 Th e STANDARD NEWS
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February 2013 - PESC

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