graduate - Academic Calendar - University of Western Ontario

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Student Central Student Central Course Outlines Current course outlines are on department websites. Course Registration Appointment Start Time Phone: 519-661-2100 student.uwo.ca You will be e-mailed in June/July when your course registration appointment start time is available for Fall/Winter studies. For details on your appointment start time sign into your Student Center and click on the box on the right entitled Enrollment Dates. (Summer course registration can be done 72 hours after you activate your Summer Registration.) Students receive registration appointment times according to their year of study, priority being given to upper year students in descending order. Course priorities are lifted allowing more access on July 23rd . Degree Services www.registrar.uwo.ca.InfoServices/DegreeServices.cfm The Office of the Registrar offers a number of Degree Services that allow students to better evaluate the modules they are interested in and their progress throughout their degree. The following is a list of the services available, as well as information on who can use them and what they will help you do. If you have questions about the results please see your Academic Counsellor. Degree Audit Who is it for? Certain students currently enrolled in NAC modules. What does it do? Allows users to audit progress in their current degree. How do I access it? The degree audit service is available only to current students. Therefore, you are required to login to the Student Services website to access it. Eligible students will be able to see the Degree Audit link under the Degree Explorer link in the ‘Records’ section. Degree Verification See Statement Letters in this section. Detailed Statement of Account To access your tuition fee bill, log into student.uwo.ca and select “Detailed Statement of Account.” You will be able to view your account balance, installment options and tuition payment details five business days after enrolling in courses. Diplomas www.registrar.uwo.ca/index.cfm/student-records/ diplomas/ Diplomas are retained in the Office of the Registrar for two years after Convocation. If you did not attend Convocation, your diploma can be picked up in person from Student Central, Room 1120 WSS. If you are unable to obtain your diploma in person, then you can request your diploma to be mailed to you by sending a signed letter that clearly states: • your full name and address (Note: Delivery to a P.O. Box is not possible) • your daytime phone number • apartment buzzer code (if applicable) • student number • the year you graduated (Spring or Fall or in absentia) • the degree(s) conferred upon you The University of Western Ontario utilizes FedEx for diploma mailing, therefore all information listed above is necessary for successful receipt of your requested document. The associated costs are $25.00 within Canada and $50.00 outside of Canada. Payment can be made either by cheque or money order payable to The University of Western Ontario, or by Visa or MasterCard. Visit: Examination Services Room 2140 WSS The University of Western Ontario London, Ontario N6A 3K7 Diploma Replacements If your diploma has been lost, damaged or destroyed a replacement diploma can be reproduced. In order to obtain a replacement diploma: • visit http://www.registrar.uwo.ca/index. cfm/student-records/diplomas/ to download the Diploma Replacement Form • or visit www.convocation.uwo.ca The cost of a replacement Diploma is $45.00 (There is an additional fee of $25 for mailing within Canada and $50 for mailing outside of Canada), which may be paid by cheque or money order payable to The University of Western Ontario, or by Visa or MasterCard. Printing may take up to 6 weeks from receipt of request. Diploma Authentication Phone: 519-661-2100 Student Central provides a service in which you can have your Western diploma authenticated for a third party. The cost is $6.00. Directory Removal studentservices.uwo.ca This service enables students to notify the Office of the Registrar that they wish to be excluded from the online Western directory listing that provides email addresses. Examination Conflicts www.uwo.ca/univsec/handbook/exam/conflicts.pdf A student who is scheduled to write more than two examinations in any 23-hour period may request alternative arrangements through the office of the Dean of their faculty. A student who is scheduled to write two examinations concurrently must notify the Registrar so that arrangements may be made for both examinations to be written in the Examination Conflict Room in a sequence established by the Registrar. A student scheduled to write an examination that conflicts with a holy day of that student’s religion which prohibits such activity should seek accommodation under the terms of the policy on religious holidays. Examination Schedule Phone: 519-661-2100 www.registrar.uwo.ca/infoservices/Exams.cfm For preliminary examination schedules there may be changes. Do NOT make travel plans based on a preliminary schedule. Facebook, Student Central www.facebook.com For information on important upcoming dates, available services, and other useful information, check out Student Central on Facebook at ‘Student Central at The University of Western Ontario’. Fees See the Fees and Financial Aid section in this guide. Final First Semester Exams Check studentservices.uwo.ca site under myPresent 54 STUDENT GUIDE 2010-2011
Financial Aid Appointments You can either call the Helpline at 519-661-2100 or visit Student Central, Room 1120 Western Student Services Building. GPA Conversion Scale www.ouac.on.ca/omsas www.wes.org Please note that Western uses a numeric grading scale on transcripts and academic records as detailed in the Academic Calendar. To convert your Western average into a GPA using the OMSAS scale, please visit the OMSAS website for the most up-to-date Undergraduate Grading System Conversion Table. Once on the OMSAS website, follow these steps: 1. Calculate your overall average for courses taken in a particular year or degree. OR Use your course final averages for individual courses as needed. 2. Use COLUMN 3 of the Ontario Medical School Application Service (OMSAS) scale to find your average. 3. Read across the OMSAS conversion table to the OMSAS value column and obtain the GPA value If you require your Western course grades and/or degree qualifications verified for another educational institution, please visit The World Education Service (WES) for more information. Grade Appeals See the Academic Information section in this guide. Grades Phone: 519-661-2100 student.uwo.ca www.registrar.uwo.ca/index.cfm/student-records/ grades/ Final grades become available on the Student Center website only after your academic record has been checked (a) to ensure that graduation requirements or progression requirements for your selected program for next fall have been met, and (b) the decisions are added to your record. This is usually complete by early June. Fall/ Winter grades should be posted by the end of June. Graduation Phone: 519-661-2100 www.convocation.uwo.ca See the Graduation section in this guide Intent to Register Phone: 519-661-2100 www.registrar.uwo.ca/index.cfm/courseenrollment/intent-to-register/ Returning in September 2011? You must complete the Intent to Register process by March 31, 2011 to be permitted access to course selection during summer registration through the Student Center. Most students will complete the Intent to Register process using the online service. For students unable to complete the Intent to Register process online, please see your Faculty for a paper form. How to launch the Online Intent to Register Service Log into http://studentservices.uwo.ca Click on myPossibilities Click on Intent to Register Interest Free Status Phone: 519-661-2100 https://osap.gov.on.ca/prodconsum/groups/forms/ documents/forms/tcont003388.pdf This form is for students currently studying full-time and who are not receiving OSAP for the current period of study. They are also available at Student Central. Interest Relief Phone: 1-877-672-7411 www.osap.gov.on.ca/prodconsum/groups/forms/ documents/forms/tcont003561.pdf If you are a graduate and are having trouble repaying your OSAP, there are options available to you. Late Registration Fees Phone: 519-661-2100 www.registrar.uwo.ca/index.cfm/student-finances/ fees-refunds/tuition-account Late registration fees are charged when students fail to select courses during the designated web registration period and manual intervention is required. 2010-2011* Full-Time Canadian student = $119.00 Part-Time Canadian student = $59.50 Full-Time International student = $320.00 Part-Time International student = $160.00 * Late registration fees are subject to change. Please refer to www.registrar.uwo.ca for updated information. Letter of Permission Phone: 519-661-2100 www.registrar.uwo.ca/index.cfm/course-enrollment/ letter-of-permission/ A Letter of Permission is a document that enables a Western undergraduate to enroll in one or more specific courses at another university without having to apply for formal admission to the other institution. Upon completion, the courses are transferred to the student’s record at Western. Students in degree programs at The University of Western Ontario may take courses at other accredited universities for transfer credits provided the Faculty in which they are currently registered approves such courses in advance. The approval is subject to individual Faculty/ Department regulations and is granted in the form of a Letter of Permission (issued by the Registrar’s Office). To obtain a Letter of Permission, please apply at your faculty counselling office as early as possible and at least one month prior to the commencement of classes at the other institution. Letters of Permission may take up to 3 weeks to process from the time they are received at the Registrar’s Office (signed and approved by both Department and Faculty) and the three week time frame will be enforced during the peak period of March 15th until August 31st. The application form for a Letter of Permission is available at your Academic Counselling Office. Fall/Winter Letter of Permission forms will not be processed before May 15th unless there are mitigating circumstances. Lost and Found See the Safety and Security section in this guide. Name Change Phone: 519-661-2100 www.registrar.uwo.ca/index.cfm/student-records/ updating-personal-info/ A student wishing to change his/her name for the purposes of their student record has two options as set out within University Regulations. These two options are outlined below. A student wishing to change his/her name for use within the Division of Human Resources or Alumni Relations & Development must contact these areas separately. 1. Requests to Change Students’ Names on Academic Records: Students who wish to change their name used for official registration purposes are required to provide 2 pieces of acceptable documentation including photo identification reflecting the change request. The name will appear on all official academic records, unless otherwise specified. 2. Request to Change Students’ Names on Degree Diplomas: continued… Student Central STUDENT GUIDE 2010-2011 55
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All dates and contents in this guid
Page 3 and 4: Registration Guidelines Labour Day
Page 5 and 6: Move into Residence Campus Rec: Int
Page 7 and 8: October 2010 1 2 3 4 5 6 7 8 9 Weld
Page 9 and 10: November 2010 1 2 3 4 5 6 Last day
Page 11 and 12: December 2010 1 2 3 4 5 6 7 8 9 10
Page 13 and 14: January 2011 1 January 2011 New Yea
Page 15 and 16: February 2011 Black History Month U
Page 17 and 18: March 2011 Application deadline for
Page 19 and 20: April 2011 1 2 April Fool’s Day!
Page 21 and 22: Deadline to apply for relief agains
Page 23 and 24: Parking and Visitor Services Welcom
Page 25 and 26: Academic Information Academic Appea
Page 27 and 28: Campus Events This is not an inclus
Page 29 and 30: The Gazette UCC Room 263 Positions
Page 31 and 32: Dining on Campus Campus Meal Plan P
Page 33 and 34: Excellence & High Achievement Admis
Page 35 and 36: Affiliate students should consult w
Page 37 and 38: Graduation Alumni Western Believe u
Page 39 and 40: Housing Division of Housing & Ancil
Page 41 and 42: Leadership Board of Governors Meeti
Page 43 and 44: Parking Parking Phone: 519-661-3973
Page 45 and 46: after which the Campus Police may d
Page 47 and 48: efforts to provide first-year stude
Page 49 and 50: InfoSource, USC Phone: 519-661-3722
Page 51 and 52: Western Mustangs & Intercollegiate
Page 53: Student Central Main Office Phone:
Page 57 and 58: sealed by the Registrar’s Office
Page 59 and 60: Volunteer & Clubs 94.9 CHRW - Radio
Page 61 and 62: available in September at the USC o
Page 63 and 64: Make the most of your time at Weste
Page 65 and 66: Brescia is Canada’s only universi
Page 67 and 68: Huron is the founding college of We
Page 69 and 70: Over 10% of King’s students are i
Page 71 and 72: Important Contacts The University o
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graduate - Academic Calendar - University of Western Ontario

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