Compendium of Country Examples and Lessons Learned from ...

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Implementing a Procurement AssessmentThe following section provides methodological background information and shares experiences onusing the indicator system.“Baseline indicators” presents the key elements of the Methodology and discusses some practicalissues such as arriving at the “right score” and the importance of documentary evidence.“Performance/compliance indicators” introduces the Methodology and summarises experiencesfocusing on sampling, data collection and interpreting the results.The assessment cycle is completed with sections entitled Validation and Assessment Report, duringwhich high-level government officials, development partners and stakeholders are included forvalidation and reporting purposes.Part I:Baseline indicatorsAs indicated earlier, the Methodology follows a two-step approach: Part I covers the Baselineindicators (BLIs) that deal with the formal and functional features of the existing system. Part IIcovers the compliance/performance indicators (CPIs) that deal with monitoring performance data todetermine the level of compliance with the formal system. The two parts are designed to be appliedjointly or separately depending on the intended purpose and scope of the assessment. Theunderstanding is that the assessment will provide a basis upon which a country can formulate acapacity development plan to improve its procurement system as well as to establish a baseline againstwhich future progress can be measured. It was agreed with the JV on Monitoring the Paris Declarationthat the procurement baseline indicators would be used to monitor the qualitative procurement targetof the Paris Declaration (Target 2b). 12The Methodology provides 4 pillars organised around 12 indicators and 54 sub-indicators with definedscoring criteria. The scoring system ranges from 3 to 0 for each baseline sub-indicator with theexception of 2 sub-indicators, which are pass/fail criteria (sub-indicator 4d and 10e).The Methodology includes a User‟s Guide, which is a “must read” when preparing for an assessment.Some key elements shall be highlighted as follows: 131213Indicator 2, Reliable country systems: number of partner countries that have procurement and publicfinancial management systems that either a) adhere to broadly accepted good practices or b) have areform programme in place to achieve these. Target for 2(b) Procurement: one-third of partnercountries move up at least one measure (i.e. from D to C, C to B or B to A on the four-point scaleused to assess performance for this indicator).Methodology for Assessment of National Procurement Systems,www.oecd.org/dac/effectiveness/procurement.COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008 23
Purpose and use of the MethodologyThe Methodology provides a harmonised tool for assessing national procurement systems.The indicators are to be used in the assessment of the central government or nationalprocurement system; they can be adapted for use in sub national or agency level assessments.The Methodology is designed for self-assessments, joint or external assessments.It supports design of harmonised capacity development and reform initiatives.It enables system performance and the success of reform initiatives to be monitored.It helps donors to determine risks to the funds provided to partner countries.The indicatorsBaseline indicators (BLIs): BLIs present a “snapshot” comparison of the actual systemagainst international standards.Compliance/performance indicators: CPIs assess what is happening on the ground byexamining a sample of procurement transactions and other relevant information that isdeemed representative of the performance of the system.Application of the indicatorsBLIs are based on a review of the existing regulatory framework and the institutional andoperational arrangements.CPIs rely on hard facts (representative sample) and interviews/surveys.Each baseline indicator contains a short explanatory text and four scenarios with scoresassociated to each scenario.For assessing the CPIs, the assessor obtains information from a sample of relevantprocurement processes, from existing government statistics, surveys or interviews.Extent of application of CPIs should be a decision made at the country level in discussionsbetween the government and donors.The Methodology allows for subjective professional judgments (to be minimised to ensureconsistency and comparability).Scoring system for baseline indicatorsScoring ranges from 3 to 0 (only whole numbers):3 = indicates full achievement of the stated standard;2 = system exhibits less than full achievement and needs some improvements in area beingassessed;24 COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008
Page 1 and 2: Compendium of Country Examplesand L
Page 3: ORGANISATION FOR ECONOMIC CO-OPERAT
Page 8 and 9: ForewordIn 2002, the OECD-DAC and t
Page 10 and 11: Background and Purpose of this Pape
Page 12 and 13: The Procurement Assessment Methodol
Page 14 and 15: The Process of Preparing and Planni
Page 16 and 17: Box 1. High-level political support
Page 18 and 19: Table 2. Potential stakeholders in
Page 20 and 21: Based on the assessment reports pro
Page 22 and 23: willing to participate in the asses
Page 26 and 27: 1 = areas where substantive work is
Page 28 and 29: Country experiencesMost of the pilo
Page 30 and 31: Indicator 4: Normative and regulato
Page 32 and 33: “Considerations for assessment”
Page 34 and 35: Lao, for example, reports that nati
Page 36 and 37: Figure 4. Possible negative impact
Page 38 and 39: Country experiencesThe usefulness o
Page 40 and 41: They identify and correct mistakes
Page 42 and 43: Box 8. Validation process in Zambia
Page 44 and 45: Making Use of the Assessment Result
Page 46 and 47: Procurement Capacity Development: I
Page 48: StakeholdersThe GPP argues that as
Page 51 and 52: Table 4. Compliance and Performance
Page 53 and 54: Engage banks in a dialogue to secur
Page 56 and 57: Linkages with Public Financial Mana
Page 58 and 59: Elements of transparency (transpare
Page 60 and 61: which serves as the externalinforma
Page 62 and 63: Next StepsThe Joint Venture on Proc
Page 64 and 65: CountryLatestprogressreportAssessme
Page 70 and 71: Country Sampling for CPI Stakeholde
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Country Sampling for CPI Stakeholde
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Procurementprocess (30%)10. Method
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4. Member countries should ensure t
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Annex DList of Referenced Resources
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