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Country Sampling for CPI Stakeholder involvement/Validation Procurement Capacity Development (CD) Plan based on assessmentresultsSri LankaIt is planned to carry out theexercise in a number ofstages, starting with 7ministries and graduallyexpanding the scope tocover practically allministries. In Phase 1, asample survey using existingdata of 2005/2006 focusingon the high end of theprocurement range, i.e.ministries with totalprocurement above 0.5MUSD was conducted. 7compliance indicators wereassessed. Additionalindicators are intended to beassessed in the future.Development partners, civil society andprivate sector actively participated fromplanning to final review of results.The recommendations and strategy address the following areas:Institutional Framework and Management CapacityMonitoring of contracts including contract completion procedures, Completionof NPA website for dissemination of information; establishment of independenttraining institution; development of quality control standards.Procurement Operations and Market PracticesIntroduction of procurement related cadres into state sector recruitmentstructure; train “trainers”; guidelines for public-private sector partnerships;contract administration procedures for goods.Integrity and TransparencyTrain audit general dept. staff in procurement procedures and emphasis onprocurement and contract execution issues in audits; increasing publicity ofappeals board decisions; improve websites of NPA and ministries to carry allinformation related to procurements; procurement procedures to includeprovision to prevent corrupt practices and actions to be taken.VietnamVietnam intends to use theAgency ProcurementPerformance Indicator tool.Representatives from 9 ministries, theCentral Project Office, state-ownedenterprises and private sectorparticipated in the planning andimplementation of the 2006 assessment.The 2008 update was conducted usingdeveloped BLI questionnaire tablesthrough a survey of procurement expertsincluding representatives of the Vietnamregulatory body, procurement entities anddonor agencies. In parallel, a nationalconsultant was commissioned to conducta desk study covering latestdevelopments.The assessment results were presentedand discussed in a national workshopwith wide participation from lineministries, provinces and cities and stateownedenterprises.The report makes a distinction among short, medium and long- termrecommendations for next steps that are intended to reinforce the publicprocurement reform strategy.In the 2008 assessment report, recommendations are presented at a pillarbasis, for example pillar 1:1. Review thresholds for direct appointment and shopping2. Provide an English language version of the procurement bulletin andwebsite3. Develop and issue a Generic Procurement Manual4. Continue to develop Standard Bidding Documents taking into account thecomments from procuring entities, donor agencies, professionalorganisations and the public5. Review discretion of using the Merit Point System and develop morespecific guidelines, e.g. specify “pass/fail” criteria as compulsory for theprocurement of goods and civil works6. Strengthen dialogue and cooperate with the 6-banks group to developstandard bidding documents and contract forms, which harmonizeprocurement regulations and procedures between both parties.COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008 77
Country Sampling for CPI Stakeholder involvement/Validation Procurement Capacity Development (CD) Plan based on assessmentresultsYemen 36Latin AmericaParaguayProjects over equivalent ofapproximately 630,000 USDfor the year 2007 of 4 keyministries.14 performance indicatorsassessed.The following sample wasused to assess thecompliance indicators:For indicators 1b-1h; 2b, c, f;3b,d; 6c; and 8b, aconsulting firm specialized inauditing evaluated a sampleof procurement transactionsrecorded in the DGCPdatabase between Jan 2004and Apr 2006.The selected procurementsrelated to 7 entities (3A non-official Arabic version of theMethodology was prepared to help thespecialists understand the description ofsome sub-indicators or their criteria.Interviews with 4 ministries wereconducted and scores were assigned atthe ministry level. The procurementspecialists of the relevant ministriesreceived a copy of their assessmentresults.The assessment was conducted jointly bythe national authorities and WorldBank/IADB.In a workshop, representatives of thegovernment, civil society, business andlabour associations and the private sectorreviewed each comment, finding andscore initially awarded by the consultants,confirming or correcting them and addingrecommendations for correcting problemsand optimising the system. Theassessment results were validated by theWorld Bank/IDB fiduciary assessmentFurther recommendations are outlined for Pillar 2, 3 and 4. They addressissues such as:Integration between public financial management and procurement; guidelineson procurement records keeping; establishment of national procurementinformation system; development and implementation of a comprehensiveprocurement capacity building program focusing on procurement procedures,legal and administrative requirements, but also on modules dealing withprocurement planning, cost estimation, budgeting, record keeping, and withethical and performance standards and professionalism; procurement audits,etc.No procurement capacity development plan included in the assessment report.The assessment report outlines a recommended action plan which wassupposed to be detailed in a subsequent workshop in terms of priorities andneeded cooperation for implementing it. The following actions are consideredhigh in priority: require all procuring entities to use standard bidding documents; substantially reduce resort to sole sourcing through better procurementplanning and contract management; consider introducing new procurement methods such as frameworkcontracts; incorporate into the SIAF all the autonomous entities currently outside thesystem, the municipalities and the provincial governments. Reviselegislation to make the process mandatory;36Non-pilot country.78 COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - © OECD 2008
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Compendium of Country Examplesand L
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ORGANISATION FOR ECONOMIC CO-OPERAT
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ForewordIn 2002, the OECD-DAC and t
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Background and Purpose of this Pape
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The Procurement Assessment Methodol
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The Process of Preparing and Planni
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Box 1. High-level political support
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Table 2. Potential stakeholders in
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Based on the assessment reports pro
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willing to participate in the asses
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Implementing a Procurement Assessme
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1 = areas where substantive work is
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Page 51 and 52: Table 4. Compliance and Performance
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Page 62 and 63: Next StepsThe Joint Venture on Proc
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Page 88 and 89: Annex DList of Referenced Resources
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