Compendium of Country Examples and Lessons Learned from ...

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Country experiencesThe usefulness of the CPIs to measure compliance and performance of the national procurementsystem has been broadly recognised in the pilot exercise. The assessment results highlightedweaknesses in records management, data collection and analysis; reform programmes should focus oncorrecting these gaps. Once legal and institutional systems are right, there are still challenges toaddress at the implementation and performance level, especially in highly decentralised systems.Since the goal of establishing a baseline on performance is to monitor, over time, whetherperformance improves or deteriorates, the need has been articulated to put a system in place thatcontinuously measures performance. Kenya, for example, stressed at the JV on Procurement meetingin Copenhagen that it will develop strategic priorities and plans around the results of the country‟sempirical analysis of data. Indicators have been chosen for the most critical areas to provideinformation to management on how the procurement entities are performing. Kenya intends to focuson performance management and to stress the importance that it should be for the procurement entitiesto ensure leadership support for this in all relevant procurement entities. For example, the problems ofgood record keeping/document management and retention policy will be addressed for both issues.The e-procurement system will be interlinked with performance management indicator system and theinvolved procurement entities will be encouraged to put in place their own performance managementsystems.Malawi has tailored its performance and compliance measurement strategy to explicitly serve as abasis for subsequent capacity development considerations. A scoring system developed for CPIs wasused to compare BLIs and CPIs, it visualized gaps between the way the procurement system isdesigned and the way it operates on the ground.Box 6. Evaluation of gaps, MalawiTo facilitate the subsequent use of the assessment results in the broader capacity development process, thediagnostic approach of the Methodology was broadened to also include an explanatory dimension. In this way,the focus of the data collection was not only on “which” systems are in place and “how” these work in practice, butalso on “why” this is so, hereby providing an important starting point when defining actual capacity developmentstrategies later on in the capacity development process.As a result of the explanatory focus, a qualitative data collection approach has been selected. In relation tothis, a number of qualitative CPI indicators were developed. Furthermore, to illustrate the gap between BLIs andCPIs and allow for future benchmarking, a scoring system similar to the BLI scoring system has been adopted forCPI indicators, based on the scoring system already used in the country when monitoring compliance at procuringentity level.The findings, i.e. the gaps identified between the standard defined in the Methodology (maximum score) onone hand, and the assessed scores for the BLIs and CPIs on the other hand, are illustrated in the followingdiagram for all 4 pillars:COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008 37
Pillar I: Legislative and regulatory framework321Pillar IV: Integrityand transparencyPillar II: Institutionalframework andmanagement capacityBLI scoreCPI scoreMaximum scorePillar III: Procurement operations and market practicesValidationImpact of validationBackground informationIt is very important to ensure that the assessment process remains valid and credible. The OECDSecretariat prepared a guidance note on validation of assessment results 20 for the procurementassessment pilot exercise. It presents a governance perspective on validation and provides reflectionand suggestions on how the effectiveness of the process can be strengthened.Why is validation so critical to the Methodology?When validating the assessment process from a governance perspective, the keywords aretransparency, credibility and accountability. In other words, transparency throughout the process,credibility towards the key stakeholders in the procurement reform process and accountability towardthe constituencies of parliaments and citizens in both partner and donor countries.Involving the stakeholders during a validation process benefits:Stakeholders provide valuable input and information to the assessment, including a differentperspective and more nuanced perspectives.They confirm or challenge pre-established findings.20OECD (2007), Guidance Note: Validation of Assessment Process and Results,www.oecd.org/dac/effectiveness/procurement.38 COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008
Page 1 and 2: Compendium of Country Examplesand L
Page 3: ORGANISATION FOR ECONOMIC CO-OPERAT
Page 8 and 9: ForewordIn 2002, the OECD-DAC and t
Page 10 and 11: Background and Purpose of this Pape
Page 12 and 13: The Procurement Assessment Methodol
Page 14 and 15: The Process of Preparing and Planni
Page 16 and 17: Box 1. High-level political support
Page 18 and 19: Table 2. Potential stakeholders in
Page 20 and 21: Based on the assessment reports pro
Page 22 and 23: willing to participate in the asses
Page 24 and 25: Implementing a Procurement Assessme
Page 26 and 27: 1 = areas where substantive work is
Page 28 and 29: Country experiencesMost of the pilo
Page 30 and 31: Indicator 4: Normative and regulato
Page 32 and 33: “Considerations for assessment”
Page 34 and 35: Lao, for example, reports that nati
Page 36 and 37: Figure 4. Possible negative impact
Page 40 and 41: They identify and correct mistakes
Page 42 and 43: Box 8. Validation process in Zambia
Page 44 and 45: Making Use of the Assessment Result
Page 46 and 47: Procurement Capacity Development: I
Page 48: StakeholdersThe GPP argues that as
Page 51 and 52: Table 4. Compliance and Performance
Page 53 and 54: Engage banks in a dialogue to secur
Page 56 and 57: Linkages with Public Financial Mana
Page 58 and 59: Elements of transparency (transpare
Page 60 and 61: which serves as the externalinforma
Page 62 and 63: Next StepsThe Joint Venture on Proc
Page 64 and 65: CountryLatestprogressreportAssessme
Page 70 and 71: Country Sampling for CPI Stakeholde
Page 80: Country Sampling for CPI Stakeholde
Page 83 and 84: Procurementprocess (30%)10. Method
Page 85 and 86: 4. Member countries should ensure t
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Annex DList of Referenced Resources
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