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Box 8. Validation process in ZambiaAfter having finalized the assessment of baseline indicators and performance/compliance indicators, theZambia National Tender Board (ZNTB) invited stakeholders to a validation workshop. Eight ministries, the ZambiaNational Farmers Union, Anti Corruption Commission, one supplier and one bilateral donor participated.The findings were discussed and the topics can be characterized as follows:The stakeholders endorsed the findings as a fair reflection of the procurement system in Zambia.Concern on the credibility of the sample for the CPIs was raised and if it was representative. Thestakeholders were told that the sample was selected on the basis of the size of the ministries and that itincluded both large and small ministries and provinces.Some ministries were not free to give information because they perceived the exercise to be an audit.Information was only given after reassuring the officers concerned that the information was to be usedfor purposes of the exercise only.Data verification could be a challenge because some of the invited representatives from civil societywere not ready to provide feedback on some indicators and later on participate in the validationprocess.The workshop provided a chance for feedback from the participants, for example on how to make therole of the Zambia National Tender Board more neutral and on private sector problems in respondingto tenders. Follow-up measures were agreed upon.Box 9. Validation process in the PhilippinesThe Philippines implemented the assessment of the national procurement system as one activity of theCPAR 2006 and a follow-up to the 2004 BIS assessment. Agency procurement performance indicators (APPI)were applied to measure performance at the agency level; the assessment of the CPIs at the national level iscurrently being undertaken by the Transparency and Accountability Network (TAN), a civil society organisation.“The final scores were arrived at after tedious deliberations of each of the indicators”:The Technical Working Group (TWG) presented the preliminary results of the BLI assessment to theInteragency Committee of Government Public Procurement Board (GPPB) for initial confirmation of the scores.The results of the BLI assessment were subsequently discussed at two workshops with the CPAR WorkingGroup. Others involved were ministries, oversight agencies (e.g. Anti-Graft Commission), representatives ofstates and municipalities, the Philippine Construction Association and Confederation of Filipino Consultants, civilsociety organisations such as TAN, Procurement Watch, the Catholic Bishops’ Conference and representatives ofabout 10 development partners and agencies. The scores were finalized after taking into consideration the finalcomments of the World Bank and the OECD.If procurement entities do not understand the purpose of the assessment or even expect anaudit to be carried out, the collection of data for CPIs may be affected. Information sharingneeds to be improved.If reliability or quality of data is challenged, high-level government officials or developmentpartners may question the findings and recommendations. A quality assurance mechanismneeds to be established.COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008 41
Assessment reportOne of the main objectives of carrying out the assessment, in accordance with the Methodology is toprovide partner countries with a tool that can be used to formulate programmes to improve theirnational procurement systems and align them with internationally accepted good practice. Theassessment process also provides a unique learning and capacity development opportunity forgovernment and donor participants alike. A narrative analytical report, following the completion of theassessment, is useful to both partner governments and donors interested in supporting andstrengthening procurement reform programs A report of this nature provides the context to theassessment as well as the assessor‟s evaluation of the entire system and of the status of progress ofindividual items assessed.Paragraph 22 of the User‟s Guide includes a suggested outline for the report to which relevant sectionsand chapters need to be added should an action plan or a reform strategy be proposed. Ideally, thereport should contain the following elements:An Executive Summary, providing an overview of the assessment results in the light of thefour pillars illustrated in Figure 2. The executive summary should highlight the strengths andweaknesses of the system, their relative importance, the major risks identified and theirlikely consequences for the efficiency of the system.An introductory section that presents the background of the assessment, its scope and nature,any specific assessment problems encountered and any other matters that are essential tounderstand the context and circumstances under which the assessment was carried out.A section that describes: a) the country context, including a brief review of the country‟seconomic situation; b) the nature and scope of public expenditure; c) the role of the nationalgovernment and other sub-national governments; d) the links with the budgetary and controlmechanisms; and e) the procurement system and its links with the rest of the public sector.A section describing the characteristics of the procurement system and the key actors andtheir roles operating it.A section that discusses the assessment‟s findings in relation to each of the pillars and theindicators. This section also describes any programmes or initiatives that the government isimplementing or that are being seriously considered, including whether they merit possiblesupport by the international donor community. Finally, the section describes any progressmade, the lack of it, or the deterioration of the system since the last assessment was carriedout.A section on the assessment of outstanding weaknesses in the procurement system. Theseshould be classified into high, medium and low categories with regard to the risk suchweaknesses may pose to the system and suggestions as to how to keep these risks at anacceptably low level. Such suggestions may form the basis for a prioritised reform strategyintended to address identified weaknesses.The final section should describe other reform programmes that the government isimplementing, or plans to implement in the near future, that may have an impact in the waythe national procurement system operates.42 COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008
Page 1 and 2: Compendium of Country Examplesand L
Page 3: ORGANISATION FOR ECONOMIC CO-OPERAT
Page 8 and 9: ForewordIn 2002, the OECD-DAC and t
Page 10 and 11: Background and Purpose of this Pape
Page 12 and 13: The Procurement Assessment Methodol
Page 14 and 15: The Process of Preparing and Planni
Page 16 and 17: Box 1. High-level political support
Page 18 and 19: Table 2. Potential stakeholders in
Page 20 and 21: Based on the assessment reports pro
Page 22 and 23: willing to participate in the asses
Page 24 and 25: Implementing a Procurement Assessme
Page 26 and 27: 1 = areas where substantive work is
Page 28 and 29: Country experiencesMost of the pilo
Page 30 and 31: Indicator 4: Normative and regulato
Page 32 and 33: “Considerations for assessment”
Page 34 and 35: Lao, for example, reports that nati
Page 36 and 37: Figure 4. Possible negative impact
Page 38 and 39: Country experiencesThe usefulness o
Page 40 and 41: They identify and correct mistakes
Page 44 and 45: Making Use of the Assessment Result
Page 46 and 47: Procurement Capacity Development: I
Page 48: StakeholdersThe GPP argues that as
Page 51 and 52: Table 4. Compliance and Performance
Page 53 and 54: Engage banks in a dialogue to secur
Page 56 and 57: Linkages with Public Financial Mana
Page 58 and 59: Elements of transparency (transpare
Page 60 and 61: which serves as the externalinforma
Page 62 and 63: Next StepsThe Joint Venture on Proc
Page 64 and 65: CountryLatestprogressreportAssessme
Page 70 and 71: Country Sampling for CPI Stakeholde
Page 80: Country Sampling for CPI Stakeholde
Page 83 and 84: Procurementprocess (30%)10. Method
Page 85 and 86: 4. Member countries should ensure t
Page 88 and 89: Annex DList of Referenced Resources

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