Message from Chairman PEC Engr. Dr. Muhammad Akram Sheikh

ENGINEER PEC September 2007emphasized upon the team members that they should bedeliberate and forthright in answering the questions.The first set of five questions dealt with the overall systemperformance. Ease of handling, ease in monitoring theGFPS, confidence level and reliability of the system werethe parameters evaluated in this set of questions. The ideawas to ascertain the general level of acceptability of thedeveloped system in the minds of the financial experts.which is in harmony with the inherent requirements of theend users in terms of hardware, software and financepersonnel. This software development is a step forwardtowards the overall computerization plan for financedepartment. The guidance given by the highermanagement of different finance departments proved tobe the main drive behind this achievement. The design anddevelopment work, undertaken for the GFPS, has beencovered in detail.The second set of four questions pertained to procedural This software design and development was purposefullydata incorporated in the system. As these procedures were undertaken since no software development work wasdirectly responsible in enhancing the financial status of the previously carried out to develop the database system forestablishment it was imperative that their efficacy be finance department. The goals set at the start of thisascertained and their acceptability determined. Another research have been achieved. The requirementimportant factor was to assess whether the members of specifications have been fully implemented, and thethe evaluation team were ready to trust these gadgets. The designed system truly represents and satisfies the user’sthird set of two questions dealt with the security functions requirements. This research has led to the development ofof the GFPS. It was considered necessary to obtain a real working of a financial management system, whichfeedback on this utility. The alerts play a very important role can be readily deployed and practically utilized by thein enhancing the performance of the GFPS. The fourth set finance department. This software has been purposefullyof questions contained queries about cut procedure. The designed and developed to meet the requirements of a fastfifth set of questions pertained to the software. The and reliable information system for the user in order tosoftware must be failsafe and at the same time it must be improve significantly the capability of any departmentextremely user-friendly [1]. The final two questions were dealing with finances.about the requirements. While developing the softwaregreat pains were taken to ensure the integrity of the data. The application software for GFPS is developed forcarrying out detailed system study and analysis of financeA set of questionnaires were checked in detail to assess department books. The developed package is anthe opinion of each member of the evaluation team about integrated system, which would ultimately take care ofthe developed system. Users’ response for the first five most of the aspects of finance procedures. The emphasisquestions shows that the developed system was easy to has been laid to develop a structured system, which is userlearn and use, imparted a feeling of high level of friendly, easy to handle, easy to use and covers almost allconfidence. Users found that the GFPS utility was highly the essential aspects of expenditures in respectiveuseful. Salient advantages of this system are: (1) provides departments. The effort is aimed at producing softwareenhanced access control and monitoring in real time, (2) is that is functionally acceptable, quickly adaptable, highlymore robust and reliable, (3) gives faster access to data, reliable and most efficient in processing. It is easy to(4) exhibits a better level of financial procedures being less handle, simple to operate while economical to maintain.dependent on human skills/failings, (5) always generatestrue results of cut financial routine, and (6) presents The GFPS has automated the record of expenditures foreconomy of force (lesser number of persons required).codes, expenditure, cut, posting and system functions.The complete details of requested expenditure withThe developed GFPS system is efficient in processing. It respect to particular diary number within a year have beenhas solved the data handling and storage problem of the automated.financial data in the department. It can provide quickanswers to single as well as multiple queries quickly. It also Each department’s request can be recorded and achievedhas the capability to provide on-line information retrieval independently using GFPS. Project authorization on dayand automated report generation for the users.as well as weekly basis, authorization number,authorization date and amount authorized is completelyThe developed system is quite user friendly, so that any processed. Project releases on day as well as weeklyperson can obtain the required information effectively out basis, released number, released date and amountof the database, after few weeks raining and practice. released is completely recorded. The reports have beenFurthermore, self explanatory menus will keep guiding the designed on standard format based on specific queries. Auser.set of standard queries has been identified with a completesupport built in the system. Security is of paramountConclusionimportance regarding the finance department daily routinematters with respect to expenditure. It carries top priorityThe developed GFPS system creates an environment, once it comes to the data handling of the department.16