the madhya pradesh treasury code volume i - Mptreasury.org

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THE MADHYA PRADESH TREASURY CODEVOLUME I569 Subject to such general or special orders as may be issued by the StateGovernment, Civil Courts and Magistrates may either:---(i)keep a banking account with the treasury, remitting withoutdetail their gross deposit receipts for credit in Personal Depositaccounts and making repayments by cheques on the treasuryagainst such Personal Deposit account, or.(ii)arrange that each deposit is separately paid into and drawnfrom the treasury, upon documents passed by an authorizedofficer of the Court and setting forth the particulars necessaryfor the entries in the deposit registers kept at the treasury.Note:1- The object and effect of the arrangement set out in(i) above is simply torelieve the Treasury Officer of responsibility for the details of the deposittransactions, not to abolish detailed record but to confine it to thedepartmental office in which registers of receipts and payments and otherinitial records a must be kept in accordance with the directions contained inthe Account Code, Volume II. The Civil Court or Magistrate in this case isresponsible for the submission of such monthly and periodical accounts andreturns as may be required by the Accountant-General, although the vouchersare to be sent by the Treasury Officer. The . Personal Deposit account in suchcases shall be kept by the Treasury Officers separate from other PersonalDeposit accounts proper and they will be designated as Civil Court Deposits.Note:2- In cases in which the first method referred to in this rule is followed, eachCivil Court should incorporate in its own accounts deposit items of itssubordinate Courts as a treasury does those of sub-treasuries unless anysubordinate Court is authorized to keep independent accounts and submit thereturns directly to the Accountant-General. Separate accounts should be keptfor, and separate returns submitted by the Small Cause Courts.Note:-3- In the case of refund of lapsed Civil Courts' Deposit, the requirement of thepenultimate sentence of the first sub-paragraph to S. R. 564 will beconsidered to have been met if a note regarding the handing over of theCHAPTER VIII 16 of 32DEPOSITS
THE MADHYA PRADESH TREASURY CODEVOLUME Isanctioned application to the claimant, with date, is recorded against theparticular entry in the Register of Deposits Receipts, the date of actualpayment being recorded similarly after ascertaining it from the treasury. Forthis purpose a list of all sanctioned applications handed over to the claimantsshould be sent by the Civil Court to the officer in charge of the treasury oncea month for recording therein the dates of payment by the latter against therelevant entries. A subordinate court the accounts of which are incorporatedin those of a District Court should submit a refund application to theAccountant-General through the District Court in order that latter may recorda certificate on the application to the effect that the amount claimed has notalready been refunded.570. Each transaction of receipt or payment of a Civil Court deposit must be initialedby the Judge or magistrate, or by some duly authorized gazetted officer of the Court.Note:- The plus and minus memorandum of the balance of deposits should be stateby the Judge or Magistrate upon the register of receipts transmitted to theAccountant-General.571. In Civil Court where numerous petty sums are received from suitors forimmediate disbursement in full (as for diet, postage, etc. ), the detailed control maywith the approval of the High Court be left with the receiving court:-(1) The receiving court, however, should record and deal with these pettydeposits with the same care and formality as others. It should enter all in detail in aregister of deposit receipt of the ordinary form, labeled "Sheiff's petty accounts "andrepayment should be recorded in the similar separate register of repayment, both tobe handled and attested like the general registers. From these two separate registersdaily total should be carried into the general registers(though, of course, withoutnumbers) and also into a register of the personal ledger from in which a dailybalance should be struck; monthly totals of receipts and of payments of Sheriff'spetty accounts should be noted on the extracts from the general registers submittedto the Accountant-General, and lapses periodically reported.CHAPTER VIII 17 of 32DEPOSITS
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