the madhya pradesh treasury code volume i - Mptreasury.org

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THE MADHYA PRADESH TREASURY CODEVOLUME Inazir's extract register of civil court deposits receipts. If there be any discrepancy,the registers should be returned by the treasury officer for correction. in order tosecure the above agreement it is necessary that all entries of civil deposits shouldbear the date on which the money is paid into or drawn from the treasury or subtreasury.This cash be easily arranged in personal communication with the treasury.POLICE REMOUNT FUND583. The account of the Police Fund is treated as a deposit account. This fund isformed by subscriptions realised from the mounted police. The subscriptions are tobe taken only by deduction noted in the pay abstracts and are adjusted to credit ofthe fund by the Accountant-General, who sends a monthly statement of the receiptsand payments of the fund to the Inspector-General of police. The other source ofincome are sale-proceeds of cart horses, hire of sowar's horses lent to officers ofGovernment and cost of Assami deposited by sowars. They should be credited intothe treasury in cash.The payments are for purchase of remounts, refund of cost of Assami andmiscellaneous charges, such as special medicines, expenses in regard to remounts,contribution for the upkeep of the Veterinary dispensary at Pachmarhi, etc. They areto be drawn on contingent bills in the usual form with the previous sanction of theInspector-General of Police. The fund is constituted for the whole State and thebalances in the district treasuries are not separately accounted for. An account of thefund is maintained in the office of the Inspector-General of Police, Madhya Pradesh.Section V. Personal DepositsRECEIPTS AND REPAYMENTS584. Subject as provided in Subsidiary Rule, 535, moneys tendered as PersonalDeposits may be received at the treasury from the administrators of the depositaccounts without specification of detailed items.585. Unless in any case the Government direct otherwise, withdrawals can beallowed only on cheques signed by the responsible administrator of the depositCHAPTER VIII 22 of 32DEPOSITS
THE MADHYA PRADESH TREASURY CODEVOLUME Iaccount concerned. The charges in the treasury accounts shall be supported by theoriginal paid cheques.Withdrawals shall on no account be allowed to exceed the balance at credit inthe deposit account.586. Receipts and payments on Personal Deposit accounts should be recorded inpersonal ledger in Form M. P. T. C. 72.Every personal account will have its own ledger page, the form of whichprovides, in addition to columns for date of transaction and number of cheques, onecolumn for receipts, one for payments and a third to show the balance after eachtransaction, with space for the Treasury Officer's initials. Herein the disbursementsmade not from any one particular item, but from the aggregate balance in hand, areentered as they are made without further remark. From the ledgers the daily totalsof receipts and payments will be carried into the aggregated daily total only will becarried to the Cash Book.587. 4 [Deleted.]MONTHLY RETURN588. For Personal Deposits, a special form of monthly return (Form M. P. T. C. 75) isprovided, as in it the totals only of receipts and repayments on each, personal ledgerhave to be entered; the totals of the two columns, receipts of the month andpayments of the month, alone, will be traceable in the cash accounts and list ofpayments. The monthly totals brought out on this form should be the same as thosebrought out by the summation of the daily total columns of Form M. P. T. C. 73.589. The charges exhibited in Form M. P. T. C. 75 will be supported by the originalpaid cheques which should not be given up after payment.590. Annual certificate from the administrator of every personal ledger account tothe effect that the balance claimed by him is of a named amount should besubmitted to the Accountant-General. The difference if any between his balance and4CHAPTER VIII 23 of 32DEPOSITS
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