F4E Annual Report 2010 - Fusion For Energy - Europa

Geographical distribution of operational procurement contracts and grant agreements awarded by F4E during the period 2008-2010For the procurements listed in Annex II, the averagenumber of calendar days from the submission of thetender to the awarding of the contract by F4E was 71.For the grants listed in the same Annex, the averagenumber of calendar days from the submission of theproposal to the awarding of the grant agreement byF4E was 117.According to F4E Financial Regulations, theimplementation of the WP 2009 was concludedduring the year 2010. On 31 December 2010, allprocurements and grants related to the final WP 2009were signed. The implementation of the WP 2010 willcontinue throughout 2011 and will be concluded by31 December 2011.Administrative ProcurementAlthough less visible than operational procurementactivities, F4E is also required to place administrativecontracts in order to ensure its proper internalfunctioning and provide the necessary support to theprojects. Among these are also Joint Procurementprocedures with the European Commission andService Level Agreements (SLA) with different EUbodies.During 2010, a total of five administrative procurementprocedures were issued, seven procurement contractswere awarded and six procurement contracts weresigned. The contracts awarded include one formedical services which should speed up recruitmentprocess, a four year framework contract for softwareand another for legal services.Business IntelligenceIn 2010 F4E’s consolidated its interactions withindustries and associations and four Industrial LiaisonOfficers (ILOs) meetings took place. These meetingshave supported wide dissemination of informationon on-going and future procurement needs for thefulfilment of Europe contribution to ITER.Both directly and through the ILOs, F4E is buildingup strong relationships with European industries. Anestimated 250 companies were met in 2010, eitheron face-to-face meeting or during plenary sessionswhere F4E had the opportunity to introduce F4Eprocurement activities and ways forward.An increase in pre-procurement activities has takenplace in 2010 and F4E has managed or contributedto the over 15 meetings, seminars and informationsessions as part of the preparation of procurementactivities in several areas.A first series of nine mappings has been developed todescribe European capabilities in view of forthcomingcalls for tenders. This exercise is done using channelssuch as ILOs, F4E Industry Portal and meetings withindustries.In 2010 the F4E Industry & Associations Portalwas launched with the aim of delivering dynamicinformation on F4E’s procurement activity through itscall workspace and its announcement section.The Portal (https://industryportal.f4e.europa.eu)includes the F4E Supplier database where more than800 potential suppliers have already registered andinitiated the generic pre-qualification process.ANNUAL REPORT 2010 FUSION FOR ENERGY51