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On-line Public Access Catalogue (OPAC)One of the major attractions of SOUL is its robust On-line PublicAccess Catalogue (OPAC). The OPAC has simple and advancedsearch facility with the minimum information for each item includingauthor, title, corporate body, conference name, subject headings,keywords, class number, series name, accession number orcombination of any of two or more information regarding the item.Major functions provided in the OPAC module are:kkkkkSimple Search;Boolean Search;Advanced Boolean Search;Displaying and downloading of records in MS Excel, PDF orMARCXML; andSearch support for the items that are in the acquition process inthe library.Serial ControlManaging serials is the most complicated job for a library. The modulekeeps track of serials in the library effectively and efficiently. Thesearial control module is developed based on the KARDEX systemand the following functions built into it:kkkkkkkkkSuggestions;Master databases;Subscriptions;Check-in of individual issues of journals;Payment, reminder, binding, and title history;Export / import by using ISO 2709 bibliographic exchangeformat;Article indexing of journal/book articles;Cataloguing of electronic journals; andeeps track of the history changes of the journals.vi
AdministrationIn addition to the features available in the Administration Module of theSOUL 1.0, some more features have been added to the administrationmodule of the SOUL 2.0 as per inputs from the various SOUL users andrequirements of the library staff. The module has been divided intothree major sub modules for accommodating the new features. Thesethree sub-modules are User Management, System Parameters andMasters. The Administration Module provides the following:kkkkkGrouping of users based on the policy;Transactional rights over the systems;Transaction level security to users;Various configuration settings such as labels, e-mail and otherparameters related to the software use; andCommon master databases being used in modules.vii
Page 4 and 5: I IN ND DE EXXAbout SOULInstallatio
Page 6: I IN ND DE EXX2.1.3 Select for Appr
Page 10: I IN ND DE EXX5.6.4 Invoice Process
Page 14 and 15: ModulesThe SOUL 2.0 consists of the
Page 18 and 19: Installation ProcedurePre-Requisite
Page 20 and 21: Proceed further by pressing next bu
Page 22 and 23: this utility by going into programs
Page 24 and 25: a. In the "Regional and Language Op
Page 26 and 27: B. Detach .MDF/ .LDF file and attac
Page 28 and 29: Data Transfer UtilityData Transfer
Page 30 and 31: 1.0 AdministrationSOUL or any Libra
Page 32 and 33: If user is created for “Main Libr
Page 34 and 35: Membership Cards etc. The image can
Page 36 and 37: In label settings only those labels
Page 38 and 39: 1.3 Acquisition Master1.3.1 Vendor
Page 40 and 41: If more number of fields are select
Page 42 and 43: It would be easier to understand st
Page 44 and 45: 1.4.3 Classification SchemeAs per M
Page 46 and 47: kkNow choose corresponding MARC tag
Page 48 and 49: This option is also useful in case
Page 50 and 51: Items”, this value will work as u
Page 52 and 53: Privileges based on collection type
Page 54 and 55: The template facilitates customizat
Page 56 and 57: 1.6.1 Vendor (Publisher/Supplier/Bi
Page 58 and 59: 2. Type of Binding: if you want to
Page 60 and 61: 1.7 General MasterGeneral Master pr
Page 62 and 63: Delete : To delete any record, doub
Page 64 and 65: Source of amount in “Expense Head
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In Nutshell, to transfer/reallocate
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Course/Designation DetailsThe data
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Codes have been allocated to all th
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To Modify any Class No., you will h
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In Nutshell, To Add new Institute a
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From these sub-menus you will be ab
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Always remember to 'Save' the reque
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Please remember to follow the 'Appr
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2. 2 OrderThe titles brought into t
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2.2.2 Cancel OrderBefore finally se
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2.2.4 Purchase OrderPurchase orders
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2.3.2 Accessioning of Item(s)Differ
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If you have received multiple copie
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2.4.1 Invoice ProcessTo process inv
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2.4.2 Payment ProcessOnce you proce
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2.4.4 Refund ProcessThere are some
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2.4.6 Invoice ReportOne can generat
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You may remember that under Adminis
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- assign subject keywords relevant
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Entering ContributorsContributors a
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Please note that the language enter
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To attach any document click on “
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Most of the fields are same as expl
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and click 'Delete' - SOUL will ask
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Tick appropriate boxes (if applicab
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In principle, 'Current Awareness Se
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One can enter comma separated value
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After filling in academic informati
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Once the member list is retrieved a
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Filter out group of members and ent
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Issuing Items [F3]Click 'Issue' but
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After confirming the fine amount an
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Over DueOverdue charges for any of
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To search for items choose 'Issued
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If you want to add/or delete specif
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4.2.8 Member LoginIn many libraries
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4.2.14 Fine Payers ListYou can see
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4.3.1 Borrowing Item(s) on ILLSteps
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As soon as you choose the library,
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If you want to see the reports clic
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To return item, choose the library
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Enter the amount you want to recove
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Payment Processing for Received Inv
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4.4.5 Withdraw Item(s)This option s
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5.1 TitlesAll the serial titles (ma
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Entering Optional FieldsOptional En
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Entering Holding Details of a Title
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5.1.6 Title Holding ReportThis opti
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5.2.3 Select for ApprovalOnce all t
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Click 'Yes' if you wish to edit MAR
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Usually titles will appear as per y
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5.3.4 Order ReportThere are a numbe
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Invoice cost will be calculated aut
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5.4.5 Invoice ReportOne can generat
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schedule has been generated will be
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Choose the issue you have received
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5.6.1 Preparation of SetsThe first
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Please note that there may be journ
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6. 0 OPAC (Online Public Access Cat
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One can also choose “exact search
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“MARC Record” tab will enable y
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APPENDIXMARC Bibliographic formats
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provides option for the user to cre
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020 - International Standard Book N
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Indicator 2 undefined.Indicator 2 b
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$a -- Uniform title$f -- Date of a
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246 - Varying form of title (R)Indi
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260 - Publication, distribution, et
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500 - General note (R)Indicators un
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3 - Location in source not given4 -
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4 -- Source not specified5 -- Canad
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630 - Subject Added Entry-Uniform T
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651 - Subject added entry -- Geogra
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# -- No information provided (most
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730 - Added Entry --Uniform Title (
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856 - Electronic Location and Acces
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Keyword IndexAccessioning 58, 59Bou
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Purchase Order-Book 57Purchase Orde
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Master 27MARC Entry 125Merge to Dat
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