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This option is also useful in case you have imported bulk records, andyou want to delete all imported records together.To avoid mishaps of deleting records unknowingly please retain thisauthority only with the 'superuser' - and password should never beshared for any reason and no other user should be allowed tocustomise 'Administration' options.1.5 Circulation MasterCirculation Master will allow you to create structure of parametersneeded to take care of circulation operation in the library. You shouldhave data or your member categories and privileges, list of holidaysetc. ready with you before you start filling in the Circulation Master.1.5.1 CategoryCategories of various types of users are created and stored in thisMaster with their borrowing/usage rights/privileges.Various Types of Users – UG Students, PG Students, PG Part-timeStudents, Faculty (Permanent), Visiting Faculty, Office Staff, LibrarySc. Department Staff, Other Institution's Staff/Faculty and there can bemany more. You will be able to set-up borrowing privileges for eachtype of category here.19
Feed appropriate information in requisite rows and columns created foreach type of category and save the data each time you update thedetails.Categories of members you want to create e.g. 00 for Undergraduatestudents, 01 for Postgraduate students, 10 for Faculty Members etc.,their membership duration e.g. 1/2/3 years or may be 30 years (LifeTime) for faculty members – membership subscription (if any), deposit,maximum amount can accumulate against each category towardsoverdue charges/any other charges; maximum no. of items allowed forvarious types of borrowing material and the expiry date for thatcategory.In the field named “Maximum Allowed Items” if no value is entered,member belonging to that category can get total number of itemsissued as sum of total items specified in “Maximum Allowed” for eachtype of material. If user enters some value as “Maximum Allowed20
Page 4 and 5: I IN ND DE EXXAbout SOULInstallatio
Page 6: I IN ND DE EXX2.1.3 Select for Appr
Page 10: I IN ND DE EXX5.6.4 Invoice Process
Page 14 and 15: ModulesThe SOUL 2.0 consists of the
Page 16 and 17: On-line Public Access Catalogue (OP
Page 18 and 19: Installation ProcedurePre-Requisite
Page 20 and 21: Proceed further by pressing next bu
Page 22 and 23: this utility by going into programs
Page 24 and 25: a. In the "Regional and Language Op
Page 26 and 27: B. Detach .MDF/ .LDF file and attac
Page 28 and 29: Data Transfer UtilityData Transfer
Page 30 and 31: 1.0 AdministrationSOUL or any Libra
Page 32 and 33: If user is created for “Main Libr
Page 34 and 35: Membership Cards etc. The image can
Page 36 and 37: In label settings only those labels
Page 38 and 39: 1.3 Acquisition Master1.3.1 Vendor
Page 40 and 41: If more number of fields are select
Page 42 and 43: It would be easier to understand st
Page 44 and 45: 1.4.3 Classification SchemeAs per M
Page 46 and 47: kkNow choose corresponding MARC tag
Page 50 and 51: Items”, this value will work as u
Page 52 and 53: Privileges based on collection type
Page 54 and 55: The template facilitates customizat
Page 56 and 57: 1.6.1 Vendor (Publisher/Supplier/Bi
Page 58 and 59: 2. Type of Binding: if you want to
Page 60 and 61: 1.7 General MasterGeneral Master pr
Page 62 and 63: Delete : To delete any record, doub
Page 64 and 65: Source of amount in “Expense Head
Page 66 and 67: In Nutshell, to transfer/reallocate
Page 68 and 69: Course/Designation DetailsThe data
Page 70 and 71: Codes have been allocated to all th
Page 72 and 73: To Modify any Class No., you will h
Page 74 and 75: In Nutshell, To Add new Institute a
Page 76 and 77: From these sub-menus you will be ab
Page 78 and 79: Always remember to 'Save' the reque
Page 80 and 81: Please remember to follow the 'Appr
Page 82 and 83: 2. 2 OrderThe titles brought into t
Page 84 and 85: 2.2.2 Cancel OrderBefore finally se
Page 86 and 87: 2.2.4 Purchase OrderPurchase orders
Page 88 and 89: 2.3.2 Accessioning of Item(s)Differ
Page 90 and 91: If you have received multiple copie
Page 92 and 93: 2.4.1 Invoice ProcessTo process inv
Page 94 and 95: 2.4.2 Payment ProcessOnce you proce
Page 96 and 97: 2.4.4 Refund ProcessThere are some
Page 98 and 99:
2.4.6 Invoice ReportOne can generat
Page 100 and 101:
You may remember that under Adminis
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- assign subject keywords relevant
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Entering ContributorsContributors a
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Please note that the language enter
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To attach any document click on “
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Most of the fields are same as expl
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and click 'Delete' - SOUL will ask
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Tick appropriate boxes (if applicab
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In principle, 'Current Awareness Se
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One can enter comma separated value
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After filling in academic informati
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Once the member list is retrieved a
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Filter out group of members and ent
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Issuing Items [F3]Click 'Issue' but
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After confirming the fine amount an
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Over DueOverdue charges for any of
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To search for items choose 'Issued
Page 134 and 135:
If you want to add/or delete specif
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4.2.8 Member LoginIn many libraries
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4.2.14 Fine Payers ListYou can see
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4.3.1 Borrowing Item(s) on ILLSteps
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As soon as you choose the library,
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If you want to see the reports clic
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To return item, choose the library
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Enter the amount you want to recove
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Payment Processing for Received Inv
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4.4.5 Withdraw Item(s)This option s
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5.1 TitlesAll the serial titles (ma
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Entering Optional FieldsOptional En
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Entering Holding Details of a Title
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5.1.6 Title Holding ReportThis opti
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5.2.3 Select for ApprovalOnce all t
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Click 'Yes' if you wish to edit MAR
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Usually titles will appear as per y
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5.3.4 Order ReportThere are a numbe
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Invoice cost will be calculated aut
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5.4.5 Invoice ReportOne can generat
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schedule has been generated will be
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Choose the issue you have received
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5.6.1 Preparation of SetsThe first
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Please note that there may be journ
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6. 0 OPAC (Online Public Access Cat
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One can also choose “exact search
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“MARC Record” tab will enable y
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APPENDIXMARC Bibliographic formats
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provides option for the user to cre
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020 - International Standard Book N
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Indicator 2 undefined.Indicator 2 b
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$a -- Uniform title$f -- Date of a
Page 198 and 199:
246 - Varying form of title (R)Indi
Page 200 and 201:
260 - Publication, distribution, et
Page 202 and 203:
500 - General note (R)Indicators un
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3 - Location in source not given4 -
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4 -- Source not specified5 -- Canad
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630 - Subject Added Entry-Uniform T
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651 - Subject added entry -- Geogra
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# -- No information provided (most
Page 214 and 215:
730 - Added Entry --Uniform Title (
Page 216 and 217:
856 - Electronic Location and Acces
Page 218 and 219:
Keyword IndexAccessioning 58, 59Bou
Page 220 and 221:
Purchase Order-Book 57Purchase Orde
Page 222:
Master 27MARC Entry 125Merge to Dat
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