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In Nutshell, to transfer/reallocate amounts from one Income/Expense Head to another;1] Specify Financial Year of the Source Budget Head2] Select Source Budget Head from drop-down Menu3] Available amount will automatically appear4] Specify amount needed to be transferred5] Feed authorisation information in 'Remark'6] Choose Financial Year of the Destination Budget Head7] Select Destination Budget Head from drop-down Menu8] Save the record 'Budget updated message will appear.1.7.4 Institute DetailUnder this master option, we store detailed tree-branch information ofour Institute/University/College/Library, its various Departments orthere might be separate Courses or Designations. The operations arealmost self-explanatory while creating, modifying or deletinginformation from these records.Please ensure following data is ready before we start feedinginformation.Name of the Institution : University / College / <strong>Centre</strong>Names of the Faculties : e.g. Arts, Commerce, Law, ScienceNames of the Departments: e.g. Sociology, Psychology, Physics,Accounting etc.Names of the Courses : e.g. Under Graduate, PG Diploma,PhD, PG, etc.Following typical University tree-structure will explain the logicobserved by SOUL in creating the hierarchical relationship betweenvarious departments and its courses and the end-user. Follow topdownsequence to fill up the requisite information in required fields.37
Following example will further explain the practical aspect of therelationship needs to be established to create this structure. We alsoneed to assign Codes to each element in the tree to make it unique inthe whole chain.If the required course/designation is not available under chosendepartment please add it by clicking 'Add Branch” button.38
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I IN ND DE EXXAbout SOULInstallatio
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I IN ND DE EXX2.1.3 Select for Appr
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I IN ND DE EXX5.6.4 Invoice Process
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ModulesThe SOUL 2.0 consists of the
Page 16 and 17: On-line Public Access Catalogue (OP
Page 18 and 19: Installation ProcedurePre-Requisite
Page 20 and 21: Proceed further by pressing next bu
Page 22 and 23: this utility by going into programs
Page 24 and 25: a. In the "Regional and Language Op
Page 26 and 27: B. Detach .MDF/ .LDF file and attac
Page 28 and 29: Data Transfer UtilityData Transfer
Page 30 and 31: 1.0 AdministrationSOUL or any Libra
Page 32 and 33: If user is created for “Main Libr
Page 34 and 35: Membership Cards etc. The image can
Page 36 and 37: In label settings only those labels
Page 38 and 39: 1.3 Acquisition Master1.3.1 Vendor
Page 40 and 41: If more number of fields are select
Page 42 and 43: It would be easier to understand st
Page 44 and 45: 1.4.3 Classification SchemeAs per M
Page 46 and 47: kkNow choose corresponding MARC tag
Page 48 and 49: This option is also useful in case
Page 50 and 51: Items”, this value will work as u
Page 52 and 53: Privileges based on collection type
Page 54 and 55: The template facilitates customizat
Page 56 and 57: 1.6.1 Vendor (Publisher/Supplier/Bi
Page 58 and 59: 2. Type of Binding: if you want to
Page 60 and 61: 1.7 General MasterGeneral Master pr
Page 62 and 63: Delete : To delete any record, doub
Page 64 and 65: Source of amount in “Expense Head
Page 68 and 69: Course/Designation DetailsThe data
Page 70 and 71: Codes have been allocated to all th
Page 72 and 73: To Modify any Class No., you will h
Page 74 and 75: In Nutshell, To Add new Institute a
Page 76 and 77: From these sub-menus you will be ab
Page 78 and 79: Always remember to 'Save' the reque
Page 80 and 81: Please remember to follow the 'Appr
Page 82 and 83: 2. 2 OrderThe titles brought into t
Page 84 and 85: 2.2.2 Cancel OrderBefore finally se
Page 86 and 87: 2.2.4 Purchase OrderPurchase orders
Page 88 and 89: 2.3.2 Accessioning of Item(s)Differ
Page 90 and 91: If you have received multiple copie
Page 92 and 93: 2.4.1 Invoice ProcessTo process inv
Page 94 and 95: 2.4.2 Payment ProcessOnce you proce
Page 96 and 97: 2.4.4 Refund ProcessThere are some
Page 98 and 99: 2.4.6 Invoice ReportOne can generat
Page 100 and 101: You may remember that under Adminis
Page 102 and 103: - assign subject keywords relevant
Page 104 and 105: Entering ContributorsContributors a
Page 106 and 107: Please note that the language enter
Page 108 and 109: To attach any document click on “
Page 110 and 111: Most of the fields are same as expl
Page 112 and 113: and click 'Delete' - SOUL will ask
Page 114 and 115: Tick appropriate boxes (if applicab
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In principle, 'Current Awareness Se
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One can enter comma separated value
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After filling in academic informati
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Once the member list is retrieved a
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Filter out group of members and ent
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Issuing Items [F3]Click 'Issue' but
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After confirming the fine amount an
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Over DueOverdue charges for any of
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To search for items choose 'Issued
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If you want to add/or delete specif
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4.2.8 Member LoginIn many libraries
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4.2.14 Fine Payers ListYou can see
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4.3.1 Borrowing Item(s) on ILLSteps
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As soon as you choose the library,
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If you want to see the reports clic
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To return item, choose the library
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Enter the amount you want to recove
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Payment Processing for Received Inv
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4.4.5 Withdraw Item(s)This option s
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5.1 TitlesAll the serial titles (ma
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Entering Optional FieldsOptional En
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Entering Holding Details of a Title
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5.1.6 Title Holding ReportThis opti
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5.2.3 Select for ApprovalOnce all t
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Click 'Yes' if you wish to edit MAR
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Usually titles will appear as per y
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5.3.4 Order ReportThere are a numbe
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Invoice cost will be calculated aut
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5.4.5 Invoice ReportOne can generat
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schedule has been generated will be
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Choose the issue you have received
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5.6.1 Preparation of SetsThe first
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Please note that there may be journ
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6. 0 OPAC (Online Public Access Cat
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One can also choose “exact search
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“MARC Record” tab will enable y
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APPENDIXMARC Bibliographic formats
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provides option for the user to cre
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020 - International Standard Book N
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Indicator 2 undefined.Indicator 2 b
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$a -- Uniform title$f -- Date of a
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246 - Varying form of title (R)Indi
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260 - Publication, distribution, et
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500 - General note (R)Indicators un
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3 - Location in source not given4 -
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4 -- Source not specified5 -- Canad
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630 - Subject Added Entry-Uniform T
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651 - Subject added entry -- Geogra
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# -- No information provided (most
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730 - Added Entry --Uniform Title (
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856 - Electronic Location and Acces
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Keyword IndexAccessioning 58, 59Bou
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Purchase Order-Book 57Purchase Orde
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Master 27MARC Entry 125Merge to Dat
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