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1.3 Acquisition Master1.3.1 Vendor ManagementVendors are the resources suppliers to the Library. Resources (stock)like Books, multi-media CDs, e-books, on-line databases arepurchased by the library from these vendors. Vendor Managementallows to store information about the vendors with whom the librarydeals frequently. The categorisation (Vendor Status) of each vendor isnecessary. Providing master information will facilitate us to sendletters, orders, reminders, emails etc to them. Vendors main categoriesare :9
Supplier: The details of the Supplier (who is not a publisher) arestored here. Publisher: The details of the Publisher (who is not asupplier) are stored here.Supplier-Publisher: The details of the Publisher who is also a Supplierare stored here. Blacklisted: The Supplier/Publisher/Binder areblacklisted due to various reasons are recorded here. Please do notdelete the records of such parties - just categorise them as'Blacklisted'. This will avoid any future transactions with these vendors.Binder: Choose the appropriate category (Vendor Status) when youare creating records for 'Binders' with whom Library deals withfrequently.You can always add new records to the vendors list. System willautomatically assign unique identification Code for each vendor basedon their status.To Edit Vendors Details or Delete RecordsSelect 'Browse' from the bottom menu-bar. It will allow you to browseall the vendors, click on the desired vendor from the list and modify ordelete record (if needed) and press 'Save' button.1.3.2 Vendor ReportSelecting this option under 'General Master' can generate completeList of vendors. You can apply various combinations for display andsearch for the vendors by ticking the appropriate box(s) and selectingoption from the drop-down menu.10
Page 4 and 5: I IN ND DE EXXAbout SOULInstallatio
Page 6: I IN ND DE EXX2.1.3 Select for Appr
Page 10: I IN ND DE EXX5.6.4 Invoice Process
Page 14 and 15: ModulesThe SOUL 2.0 consists of the
Page 16 and 17: On-line Public Access Catalogue (OP
Page 18 and 19: Installation ProcedurePre-Requisite
Page 20 and 21: Proceed further by pressing next bu
Page 22 and 23: this utility by going into programs
Page 24 and 25: a. In the "Regional and Language Op
Page 26 and 27: B. Detach .MDF/ .LDF file and attac
Page 28 and 29: Data Transfer UtilityData Transfer
Page 30 and 31: 1.0 AdministrationSOUL or any Libra
Page 32 and 33: If user is created for “Main Libr
Page 34 and 35: Membership Cards etc. The image can
Page 36 and 37: In label settings only those labels
Page 40 and 41: If more number of fields are select
Page 42 and 43: It would be easier to understand st
Page 44 and 45: 1.4.3 Classification SchemeAs per M
Page 46 and 47: kkNow choose corresponding MARC tag
Page 48 and 49: This option is also useful in case
Page 50 and 51: Items”, this value will work as u
Page 52 and 53: Privileges based on collection type
Page 54 and 55: The template facilitates customizat
Page 56 and 57: 1.6.1 Vendor (Publisher/Supplier/Bi
Page 58 and 59: 2. Type of Binding: if you want to
Page 60 and 61: 1.7 General MasterGeneral Master pr
Page 62 and 63: Delete : To delete any record, doub
Page 64 and 65: Source of amount in “Expense Head
Page 66 and 67: In Nutshell, to transfer/reallocate
Page 68 and 69: Course/Designation DetailsThe data
Page 70 and 71: Codes have been allocated to all th
Page 72 and 73: To Modify any Class No., you will h
Page 74 and 75: In Nutshell, To Add new Institute a
Page 76 and 77: From these sub-menus you will be ab
Page 78 and 79: Always remember to 'Save' the reque
Page 80 and 81: Please remember to follow the 'Appr
Page 82 and 83: 2. 2 OrderThe titles brought into t
Page 84 and 85: 2.2.2 Cancel OrderBefore finally se
Page 86 and 87: 2.2.4 Purchase OrderPurchase orders
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2.3.2 Accessioning of Item(s)Differ
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If you have received multiple copie
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2.4.1 Invoice ProcessTo process inv
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2.4.2 Payment ProcessOnce you proce
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2.4.4 Refund ProcessThere are some
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2.4.6 Invoice ReportOne can generat
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You may remember that under Adminis
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- assign subject keywords relevant
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Entering ContributorsContributors a
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Please note that the language enter
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To attach any document click on “
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Most of the fields are same as expl
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and click 'Delete' - SOUL will ask
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Tick appropriate boxes (if applicab
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In principle, 'Current Awareness Se
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One can enter comma separated value
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After filling in academic informati
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Once the member list is retrieved a
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Filter out group of members and ent
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Issuing Items [F3]Click 'Issue' but
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After confirming the fine amount an
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Over DueOverdue charges for any of
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To search for items choose 'Issued
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If you want to add/or delete specif
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4.2.8 Member LoginIn many libraries
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4.2.14 Fine Payers ListYou can see
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4.3.1 Borrowing Item(s) on ILLSteps
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As soon as you choose the library,
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If you want to see the reports clic
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To return item, choose the library
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Enter the amount you want to recove
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Payment Processing for Received Inv
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4.4.5 Withdraw Item(s)This option s
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5.1 TitlesAll the serial titles (ma
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Entering Optional FieldsOptional En
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Entering Holding Details of a Title
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5.1.6 Title Holding ReportThis opti
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5.2.3 Select for ApprovalOnce all t
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Click 'Yes' if you wish to edit MAR
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Usually titles will appear as per y
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5.3.4 Order ReportThere are a numbe
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Invoice cost will be calculated aut
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5.4.5 Invoice ReportOne can generat
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schedule has been generated will be
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Choose the issue you have received
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5.6.1 Preparation of SetsThe first
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Please note that there may be journ
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6. 0 OPAC (Online Public Access Cat
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One can also choose “exact search
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“MARC Record” tab will enable y
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APPENDIXMARC Bibliographic formats
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provides option for the user to cre
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020 - International Standard Book N
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Indicator 2 undefined.Indicator 2 b
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$a -- Uniform title$f -- Date of a
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246 - Varying form of title (R)Indi
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260 - Publication, distribution, et
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500 - General note (R)Indicators un
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3 - Location in source not given4 -
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4 -- Source not specified5 -- Canad
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630 - Subject Added Entry-Uniform T
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651 - Subject added entry -- Geogra
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# -- No information provided (most
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730 - Added Entry --Uniform Title (
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856 - Electronic Location and Acces
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Keyword IndexAccessioning 58, 59Bou
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Purchase Order-Book 57Purchase Orde
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Master 27MARC Entry 125Merge to Dat
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