1219_commissioners_minutes_2011 - Cabarrus County

More documents

Recommendations

Info

December 19, 2011 (Regular Meeting) Page 895Not all Park facilities are able to accommodate additionalequipment or activities These facilities also may not be able toaccommodate a power source or water source.G. School vs. County-owned Facilities (Public and Private Schoolsthat receive County tax dollars) of Cabarrus County and City ofKannapolis.1. As mutually agreed, no charges are assessed by either partyfor use of schools and parks facilities. Availability ofall facilities is based upon the primary user havingpriority and the secondary user requesting access duringavailable periods. Any additional manpower needed shall bepaid by the requesting group.H. Revenue Producing Facilities will be developed in parks tosupplement General Fund revenue and to provide the public thebroadest possible offering of recreation opportunities. Thenumber and type of facilities shall be gauged to provide desiredservices without acquiring a commercial image. The service initself must be the first priority in determining the need andstandard of operation for the facility.1. As a basic resource of the park system, special facilitiesshall be constructed with public funds and, depending onthe nature of the service they provide, operated andmaintained from user fee revenues.2. General Fund appropriations shall be used to support theoperation of the revenue producing special facilities atsuch times that cash flow from revenue is inadequate tomaintain that facility to the high standard of servicenecessary.VI.SPECIAL CONSIDERATION FOR FEES AND CHARGES VARIANCESA. Cabarrus County Senior Citizens Groups over the age of fifty-five(55) and Cabarrus County Funded Agencies shall be grantedspecial consideration in the form of free use of park facilitiesMonday thru Friday 8 am until 4 pm. Any direct costs incurred,i.e., heating, air-conditioning will be charged $40.00 per timeperiod for each facility reserved. Additional manpower costs ifnecessary will be passed on to the agency. This specialconsideration shall not include miniature golf, paddleboats orconcessions. A Cabarrus County funded agency shall be any agencywhose employees are paid by Cabarrus County Government.B. There will be no charge for any Stonewall Jackson School activityor reservation.C. Corporate Sponsors, or Friends of the Park Group, approved by theParks Commission will be permitted to utilize one park facilityper year free of charge.D. Specialspecialserviceswith theInterest Groups or Individuals shall be granted noconsideration in the form of reduced rates or freewith the exception of those groups who are co-sponsoringDepartment.E. Proprietary or Commercial groups shall not be permitted to usepark facilities for financial gain or profit without priorapproval of the Parks Director. These facilities are designed toserve the general public on a non-profit basis. The exclusiveuse of facilities for profit purposes is inconsistent with theDepartment's basic philosophy and revenue goals.F. Special consideration will be granted to Cabarrus County citizenswho serve overseas in the military. This will consist of freeuse of picnic facilities (excluding miniature golf, paddleboats,concessions, pool, enclosed facilities, heat/AC and before andafter hour charges or the upper level of the barn 'dill not beincluded) . The usage will be limited to twice for eachdeployment (leaving /returning). Written proof of duty will berequired.
December 19, 2011 (Regular Meeting) Page 896VII.ALTERNATIVE SOURCES OF REVENUEA. Grants1. Any employee of the Department, Commissioner, or interestedcitizen is encouraged to investigate the possibilities ofsecuring a grant or sources of outside funding fordepartment facilities and programs.2. All grant applications, donations, or funding sources mustbe approved by the Director of Parks, the Parks Commission,County Manager, and Cabarrus County Board of Commissionersas required.B. Non-Appropriated Funds For Recreation Services1. With prior approval of the Director ofsolici tations, sales, benefits, donation, or gifts,received during County-sponsored programs.Parks,may be2. Funds collected in any manner during a County-Sponsoredprogram shall be handled in accordance with establishedcounty and department policies and procedures.VIII. EVALUATION OF POLICY AND FEE SCHEDULESThe fees and charges policy and related fee schedules shall be reviewedannually by the Director, Staff of the Parks Department, and theCabarrus County Parks Commission. All recommendations for policychanges or fee adjustments shall be approved by the Cabarrus CountyBoard of Commissioners prior to implementation.IX.REFUND POLICYA. All requests for refunds must be made in writing to theDirector of the Parks Department.B. Refunds1. Program creditor refund will be offered in cases inwhich a class or program is already filled or must becancelled because of an insufficient number ofparticipants, or in cases in which changes in classday, time, or site prevents an individual'sparticipation. A participate wishing to withdraw froma program will be offered a program credit. For arefund, the request must be made in writing to theParks Director.C. Refunds for Adult Athletic Leagues1. A refund of the team fee less 25% processing fee willbe remitted as follows:a. If the request is before two (2) weeks of firstscheduled game 75% refundb. If the request is less than two (2) weeksbefore first scheduled game a 50% refundc. No refunds after league schedule is completed.D.Individual refund policies set for specialtournaments and rentals will override this policy.events,X. RESERVATION POLICYE. Refunds for Park RentalsEvery effort will be made to schedule an alternate dateshould a cancellation be necessary. Alternate dates mayor may not be available to the park user depending uponother reservations that have been confirmed. In caseof inclement weather, the park user has three (3)working days to call and schedule an alternate date. If analternate date cannot be confirmed, a park reservation feewill be refunded to the park user.
Page 1: December 19, 2011 (Regular Meeting)
Page 4 and 5: December 19, 2011 (Regular Meeting)
Page 20 and 21: December 19 r 2011 (Regular Meeting
Page 34: December 19, 2011 (Regular Meeting)

1219_commissioners_minutes_2011 - Cabarrus County

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?