1219_commissioners_minutes_2011 - Cabarrus County

December 19, 2011 (Regular Meeting) Page 905Third Cancellation: Removaltournament dates from schedule;security deposit.of remainingforfei ture ofWeather CancellationsIf the park staff determines fields are too wetfor play and the tournament is cancelled priorto 5: 00 pm on Friday prior to the tournament,then every effort will be made to reschedulethe tournament for another date if possible.The tournament fees will be refunded to theorganization in approximately 14-20 workingdays or can be applied to the next tournament.Once the tournament begins, there are norefunds of tournament fees if the tournament isshortened, cancelled, or prohibited fromfinishing by the tournament organizer.Weather delays for lightning and other severeacts (tornado, etc.) are monitored by the parkranger on duty. If necessary the park rangerhas the authority to notify the tournamentdirector/site director that bad weather isapproaching or imminent and appropriate actionsmust be taken to remove spectators to theircars.Lightning delays are 30 minutes from theprevious streak/flash of lightning. Parkranger will notify the tournament director/sitedirector when it is clear for spectators toreturn to the facility.If the park staff cancels the tournamentbecause of weather related issues after thetournament begins a refund will be given basedon the following:First day of tournament:Prior to 3:00 pm Refund: 100% offield rental feesFirst Day of tournament:After 3:00 pmSecond Day of Tournamentprior to starting.No refunds after games begin.Refund: 50% offield rental feesRefund: 25% offield rental feesTournament ReservationsThe Cabarrus County Parks Department is committed to allowing organizationsthe opportunity to use our facilities to conduct tournaments. However,because of the many different associations and types of programs available,conflicts will arise where the facility is being requested by more than oneuser. Requested dates will be assigned based on:ooooTournaments will be assigned to organizations on a yearly basis.Organizations with successful tournaments from previous years will begiven first choice to have the same weekend each year if the previousyears tournament 'das held. If the previous years tournament 'dascanceled then that HeeJcend Hill be made available to others.Priority is given to world, national and state tournaments over localqualifying and invitational tournaments.Park Nanager Management has sole authority on issuing tournament datesbased on availability of fields, past tournaments, history oforganizations, and use of fields for new organizations.The Cabarrus County Parks Department will solicit for tournament requestsdates from all organizations that have contracted with us during the pastyear for all dates for the following year. Addresses and email addressesfrom the previous year's tournaments will be used to send this informationout. These requests must be submitted in writing and include theorganization, tournament requested date, type of tournament, and if this isan existing tournament from the previous year or a new tournament.These requests will be due to the Cabarrus County Parks Department QyDecember 1 st . the third 'ilednesday in "November of each year.