1219_commissioners_minutes_2011 - Cabarrus County

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December 19 r 2011 (Regular Meeting) Page 903The softball complex at Frank Liske Park is available for rental to outsideorganizations by following the guidelines listed below:All fees must be paid by 5:00 pm the Wednesday prior to the tournament. Thisfee along with the tournament reservation form inforroation sheet must besubmitted at time of fee. roust be in the Park Prograro Banagers office by 5:00~ Failure to pay fees will result in the cancellation of the tournamentand a cancellation fee as outlined below.Security Deposit: $250.00Security deposit will be refunded 10-14 days after your last scheduledtournament. You may opt to rollover the security deposit for the followingyear. Deposit will rollover from tournament to tournament unless there aredamages to be taken out of the deposit. If money is removed from thesecurity deposit to cover damages or fees from a previous tournament, thenthe security deposit must be paid back to the original amount by 5:00 pm onthe Wednesday prior to the next scheduled tournament for that organization.Tournament Fee: $50.00 per tournament at time of booking. This is nonrefundableand is not part of your individual tournament entry fees. Feesmust be paid within five (5) business days of confirmation of tournaments.A charge of $100.00 flat fee and $25.00 per staff/per hour needed (determinedby Park Administration Management) to epen extend any park facility operationper occurrence per day beyond normal opening and closing norroal hours. e-foperation. A seven day advance notice 'dill be required. This extension is onlyavailable if the facility is reserved by the renter during normal operatinghours nearest the time slot that is wished to be extended. The extension issubject to Park Management approval.Security Deposit: $250.00 plus $50.00 per tournaroent booked. Securitydeposit Hill be refunded after last day of tournaroents e2:cluding the $50.00per tournaroent fee. Fees roust be paid Hithin five (5) business days ofconfirroation of tournaroents. Deposit 'dill rollover froro tournaroent totournaroent unless there are daroages to be taken out of the deposit. If rooneyis rerooved froro the security deposit to cover daroages or fees froro a previoustournaroent, then the security deposit roust be paid back to the originalaroount by 5: 00 pro on the toJednesday prior to the ne::t scheduled tournaroent forthat organization.Each tournaroent roust have a cOmpleted tournaroent reservation form (Attachment# 1) filled out and to the Parle Program Banager by 5: 00 pm on the Wednesdayprior to the tournament 'dith payment and game schedule.Ball Field Rental RegulationsAll games and tournament acti vi ty must be during normal park hours unlessafter hours charge is paid.Park hours are:9 am - 5 pm (November) and 9 am - 8 pm (March)8 am - 9 pm (April - OctoberField Rental:Gate Fee:chairs to the gateParking:Vendors:$500.00 due by 5: 00 pm on the Wednesday priorto tournament$150.00. CCPD will provide 2 tables and 2Tournament director will assist with parking bynotifying all teams/coaches when specialparking rules are in effect for the weekend.No vehicles are allowed beyond the fences orparked at the gates. that vehicles ';lithtrailers must parle in the overflm. parking lotbeyond Field # 4.Food/Concession vendors must be approved bypark management prior to Certificate ofLiability Insurance.Tournament organizers who have outside vendors(selling equipment, shirts, etc.) must havethat vendor submit a Certificate of LiabilityInsurance 4- two (2) weeks prior to each event(Ref. Section V) .
December 19, 2011 (Regular Meeting) Page 904Field Preparation:Field Preparation Supplies:The county will provide the initial fieldpreparation which will be completed by 5:00 pmon Friday before tournament.(Optional) $75.00 (includes drag, line marker,4 bags of marking dust per day) . Tournamentdirector can drag fields but only small utilitytype vehicles may be used (Gator, Kubotas,etc. )Miscellaneous * Ref. Page 19 Tournament organizers are responsible forpicking up trash from dugouts and bleachersseating area and putting in trash cans or trashbags. Park staff will empty trash cansregularly during the tournament.Tournament organizer/site personnel must meetwith the park ranger prior to leaving thefacili ty at the end of each day to ensure thefacility is cleaned.Restrooms will be monitored and cleaned by parkstaff.Tournament organizers will be responsible forinsuring that alcohol and tobacco policies arefollowed. Failure to comply my result intournament cancellation. No refunds will beallowed if termination occurs.Pop up tents are not allowed to be freestanding - they must be staked into the groundat all times. Tournament director isresponsible for helping monitor this andinforming coaches and spectators of thispolicy.Tournament directors should assist parkmanagement in keeping the area/doors around theconcession stand, bathrooms, and score towerfree from chairs, tents, and team equipment.Lights:Concessions:CancellationsLights are included in the tournament rentalfees.Lights will come on 15 minutes prior to sunsetand go off 30 minutes after the. completion ofthe final game (no later than 5:15 duringNovember, 9:15 in March and 9:15 AprilOctober.If lights need to be turned on earlier becauseof overcast skies, the park ranger will need tobe notified by tournament staff.Concessions are operated by a third partyvendor and not the Cabarrus County ParksDepartment. It is in their contract that theconcession stand must remain open during theentire length of the tournament. If you findthem closing early, please notify the ParkProgram Manager.There is no penalty if a tournament directorcancels a tournament by 5: 00 pm on theWednesday prior to the tournament.There Hill be a $50.00 cancellation fee for anytournament date cancelled (not Heather related)before the 5:00 pm.Wednesday deadline prior to the tournament.This fee must bepaid before your ne2:t tournament.A tournament cancelled after 5:00 pm (nonweather related) on the Wednesday prior to thetournament, will face the following penalties:First Cancellation: $100.00Second Cancellation: $150.00
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1219_commissioners_minutes_2011 - Cabarrus County

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