North Carolina Crash Report Instruction Manual - NHTSA

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_____________________________________________________________________________________________In addition to county and city officials, other users of crash data include the universityresearcher studying the problems of older drivers, the automobile manufacturer evaluating adesign, or the people at all levels of the public and private sectors who support lawenforcement’s efforts to combat drunk driving. Their progress in highway traffic safety reachesinto each officer’s community.Traffic crash reports are subject to be viewed by lawyers, judges, insurance companies and thegeneral public. Crash prevention programs and successful prosecution in court are bothdependent upon proper and complete crash investigation and report writing. Subsequent levelsof investigation rely on the quality of the information contained on the DMV-349. The location ofthe crash, the road condition at the time of the crash and the other evidence at the scene cannotbe replaced or recreated, unless those things are documented by the officer during the initialinvestigation.The National Highway Traffic Safety Administration (NHTSA) defines a motor vehicle trafficcrash investigation as The thorough examination of all elements contributing to the crash,resulting in a well-founded explanation of the series of events which occurred based upon thefactual data.Only an investigating officer can collect timely information at the crash scene and provide theexperience, objectivity and professionalism needed to represent the public’s interest.Information, which he or she may record, should be based on the officer’s professional opinion.REASONS FOR REVISING THE DMV-349Form Design1. Incorporates key elements of the Instruction Manual into a “card stock” pad so theofficers can still accurately complete the form even if a manual is not handy.2. Code boxes on the sides of the report provides for quick capture of statisticalinformation.3. Incorporates a Driver Exchange Form, providing a service to the motorist, while reducingthe amount of writing required by the officer.4. Incorporates a standard “multi-occupant” form, which can be used statewide.Commercial Motor Vehicles (CMV)1. Combines the current DMV-349 & DMV-349C.2. Consolidates many redundant data elements between the two forms.3. Clarifies the definition of a CMV.4. Previous CMV data included non-CMVs.5. Improves reporting of CMVs in crashes (previous underreporting).National Guidelines1. Utilizes data element “rationale” approach – has to be a purpose for the data.2. Satisfies North Carolina’s needs.3. Provides for future data comparability at local, state, region, & national levels.4. Positions North Carolina as the first state to implement National Guidelines.5. Incorporates other National Standards & Guidelines.6. Satisfies Federal Requirements_____________________________________________________________________________________________Page 2North Carolina DMV-349 Crash Report Instruction Manual
_____________________________________________________________________________________________FILLING OUT THE DMV-349Each crash report pad contains twenty (20) DMV-349 reports. Two green sheets of driverexchange information (each sheet containing two driver exchange forms) accompany eachDMV-349 report. Using NCR paper, the officer is able to record driver and vehicle informationonto driver exchange forms and share this information along with the request form for a copy ofa motor vehicle crash report with each of the drivers involved. Officers are still required torecord a minor amount of information at the bottom (shaded areas) for each of the individualdriver exchange forms.FILLING OUTCrash Report PadContains:(20) DMV-349 Reports128910DMV-349DMV-349128910Two sheets of Driver ExchangeInformation per DMV-349 ReportExtra sheets of Driver ExchangeInformation and Multi-Occupantvehicle forms at the back of theCrash Report Pad33Each pad also contains extra sheets of the green driver exchange forms, and multi-occupantvehicle forms at the back of the pad. The actual DMV-349 itself is a single page, front and back,8.5x11 in form.The suggested process to follow in filling out the DMV-349, is to first complete the statisticalcode boxes (1-32) including as much information as possible at the bottom of the form, usingthe codes from the cream colored top cover sheet._____________________________________________________________________________________________North Carolina DMV-349 Crash Report Instruction Manual Page 3
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