Minutes of the Regular Meeting, September 9 ... - Digital Collections

September 9-10, 2008 31357ACQUISITION IN SUPPORT OF A SPONSORED PROGRAM – NCAt the September 2007 meeting, the Board authorized the President or his designee tocompete, negotiate, and award a contract in an estimated annual amount of $2,400,000 to thesupplier representing best value, for air traffic instructional support services, pursuant to aproject sponsored by the Federal Aviation Administration, and report back to the Board theresults of such actions at the earliest opportunity.The University continues its important affiliation with the FAA and reinforces theUniversity’s strong programmatic capability to provide cutting edge technical training, as well asthe promotion and development of new and ongoing research for other University departmentssuch as Aeronautical Engineering. Receipt of the FAA project places the University in theforefront of aviation-related activities in the public and private sectors, and provides the indirectbenefit of creating opportunities to establish a presence in the international, national, regional,and state arenas in the aviation industry.The specific goal served by this agenda item is the inclusion and selection of a smallbusiness enterprise that employs qualified air traffic instructors, and that offers best value to theFAA, through its contract with the University.In response to a competitive solicitation, the following firms responded:Advancia CorporationHyperNet Solutions, Inc.Interim Solutions for GovernmentI.S. Technologies LLC dbaComputer System Designers LLCOklahoma CityDel CityOklahoma CityOklahoma CityAn evaluation team comprising the following individuals rated the responses:Joe Berardo, Manager Administration and Operations, College of ContinuingEducation/Continuing Education Academic Programs DivisionJim Hamm, Alternate Air Traffic Instructional Support Services Contract Manager,OutreachKaren Hicks, Manager, PurchasingC Haley-Seikel, Air Traffic Instructional Support Services Contract Manager,OutreachThe evaluation criteria were: meeting complete requirements of the RFP includingbusiness/past performance, and demonstration of technical requirements, and also submission ofdetailed cost proposal. Proposals from Hypernet Solutions Inc. and Interim Solutions forGovernment were considered but included cost proposals deemed inadequate for comparison ofpricing and were not responsive to the Request for Proposal. The proposal from AdvanciaCorporation was considered but did not fully meet the University’s specific needs.The results of the evaluation were as follows:VendorMetSpecifications(performance &technical)DetailedcostproposalScoreComputer System Yes Yes 361Designers LLCAdvancia Corporation Yes Yes 322