Minutes of the Regular Meeting, September 9 ... - Digital Collections

September 9-10, 2008 31363III. Authorize the President or his designee to execute the Agreement for At-RiskConstruction Management Services; andIV. Authorize the University administration to negotiate a guaranteed maximum pricefor construction, to be presented to the Board for formal approval.Regent Dunning moved approval of the recommendation. The following voted yeson the motion: Regents Wade, Bell, Rainbolt-Forbes, Dunning and Clark. The Chair declaredthe motion unanimously approved.COLLINGS HALL ADDITION AND RENOVATION – NCAt the January 2008 meeting, the Board of Regents approved the design developmentphase plans for an addition to and renovations in Collings Hall, home to the College ofEducation. Approximately 15,000 square feet of new space will be constructed for a studentprofessional services center including a curriculum library and placement services, severalspecialty classrooms for mathematics and science education, several general purpose classroomsand several conference rooms. The project will also include limited renovation of the existingbuilding to update it to meet current building, accessibility and life safety code requirements. Anew entrance designed as a bell tower will be constructed to welcome students, faculty, staff andvisitors into the remodeled lobby.Construction documents for the project were prepared by the project architects,Meyer Architecture Plus, L.L.C.I. AWARD CONTRACT FOR CONSTRUCTIONOn August 19, 2008, bids for construction of the project were received from fivefirms. The bids have been evaluated by the project architects and the following representativesof the University administration:Deborah Brewer, Staff Architect, Architectural and Engineering ServicesMechelle Gibson, Assistant to the Sr. Vice President and ProvostMichael Moorman, Director, Architectural and Engineering ServicesDavid Nordyke, Assistant Director, Architectural and Engineering ServicesJoan Smith, Dean, College of EducationIt is recommended that a contract in the amount of $6,506,100 be awarded to GailArmstrong Construction, Inc., of Norman, the low bidder. A complete tabulation of the bids isshown below.II. SIGN THE AGREEMENTState statutes allow change orders to be issued for up to ten percent of theconstruction cost for projects costing greater than one million dollars. Board approval of thisphase of the project will authorize the President or his designee to sign the Agreement forConstruction and will allow issuance of necessary change orders of up to ten percent of thecontract amount, within project budget limitations.It is anticipated construction will commence in October 2008 and be substantiallycompleted in March 2010. The total project budget is $9,500,000, with funding identified to beprovided from general revenue bond proceeds in the amount of $5,500,000 and from privatedonations in the amount of $4,000,000.