Using an Agency Credit Card for Payments - TRAMS, Inc.

Section 1 - Using the Agency Credit Card to Pay Vendors for ClientReservationsScenario One: Client pays the agency with cash or check; agency pays the gross amount to the vendor withthe agency credit card.1. Create a Sales Invoice, on booking one show the “Submit To” field as Supplier with no commission.• If the invoice is issued in the CRS, there will be one booking showing the total sale and the commission.You can copy the booking, change to Commtrack and remove the total fare. Next modify the originalbooking and remove the commission.2. Create a second booking for the commission amount only, the “Submit To” field can be Supplier or CommTrack.• A Supplier booking will account for the Sale and commission in the same month and the commissiondue will be on the Vendor Balance Report.• A Comm Track booking will not account for the commission until it is received and applied to the CommTrack booking.3. Close the client side of the invoice with the client’s payment of cash or check, entering a Payment Received.4. Enter a Payment Made to the Vendor for the Gross amount of the Sale, Pay Method: Other• It is helpful to put the Invoice Number and Passenger Name in the Remarks field to match with thepayment on the credit card statement.Page 3 of 25 7/31/2009