Using an Agency Credit Card for Payments - TRAMS, Inc.

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Agent Branch Week EndingLog for Customer Sales paid with Cash/Check with Vendor paymentCharged to Company Credit CardLast 4DigitsOf CCUsedDateChargedVendorNameGrossAmt.ChrgdInvoiceNumberPassengerNamePassengerCheckNumber(or cash)FundsDepositedOn whatDate?CommentsPage 8 of 25 7/31/2009
Scenario Three:Client pays the agency with cash or check; the invoice is issued as closed with the agency credit card.Option One: The payment from the client creates the Vendor Liability used to reconcile the agency credit card.1. Create sales invoice, the Submit To is Supplier.2. Close the client side of the invoice with Payment Method of Credit Card (Agency credit card).3. Enter the payment received from the client using Profile Type of Other:a. When you are entering the payment using Profile Type of Other, you can create an “other” profile for theclient.b. Or you can create one profile that you use every time the agency credit card is used.4. When prompted for a journal entry, credit the Liability account “Vendor Payments on Agency CC”Page 9 of 25 7/31/2009
Page 1 and 2: Using an Agency Credit Card for Pay
Page 3 and 4: Section 1 - Using the Agency Credit
Page 5 and 6: Scenario Two: A Client pays the age
Page 7: Airlines Reporting CorporationAgent
Page 11 and 12: Time Saving Tip: Use Pay Codes to h
Page 13 and 14: Option Two: A Negative Client Vouch
Page 15 and 16: Pros and Cons: Scenario ThreeOption
Page 17 and 18: Scenario Two: Accounting for expens
Page 19 and 20: Section 3 - Using the Agency Credit
Page 21 and 22: Section 4 - Paying the Agency Credi
Page 23 and 24: To pay the $265.00, but account for
Page 25: NOTES______________________________

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