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Derivatives in Plain Words by Frederic Lau, with a ... - HKU Libraries

Derivatives in Plain Words by Frederic Lau, with a ... - HKU Libraries

Derivatives in Plain Words by Frederic Lau, with a ... - HKU Libraries

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- the customer had specifically requested it;- it was known to the <strong>in</strong>stitution that the customer did so <strong>with</strong> full<strong>in</strong>ternal authority, be<strong>in</strong>g aware of the possibility that a loss couldbe concealed there<strong>by</strong>; and- the relevant contracts will be marked to market so that thediscounted value of the contract and the loss aris<strong>in</strong>g from us<strong>in</strong>g theoff-market rate can be shown <strong>in</strong> the <strong>in</strong>stitution's accounts and itsreturns to the MA.C. CONFIRMATION PROCEDURES* The method of confirmation used should provide a documentationtrail that supports the <strong>in</strong>stitution's position <strong>in</strong> the event of disputes.* Outgo<strong>in</strong>g confirmations should be <strong>in</strong>itiated no later than one bus<strong>in</strong>essday after the transaction date. Any use of same-day telephoneconfirmations should be taped-recorded and followed <strong>with</strong> writtenconfirmations. Oral confirmation will be accepted only if the l<strong>in</strong>es aretaped and agreed <strong>with</strong> counterparty <strong>in</strong> advance.* Outgo<strong>in</strong>g confirmations should conta<strong>in</strong> all relevant contract detailsand be delivered to a department <strong>in</strong>dependent of the trad<strong>in</strong>g unit ofthe counterparty. Follow-up confirmations should be sent if nocorrespond<strong>in</strong>g, <strong>in</strong>com<strong>in</strong>g confirmation is received <strong>with</strong><strong>in</strong> a limitednumber of days after the contract is effected. The account<strong>in</strong>g/fil<strong>in</strong>gsystem should be able to identify booked contracts for which no<strong>in</strong>com<strong>in</strong>g confirmations have been received. Records of outstand<strong>in</strong>gunconfirmed transactions should be kept and reviewed <strong>by</strong> managementon a regular basis.* Incom<strong>in</strong>g confirmations should be delivered to the designated personnelwho are responsible for reconcil<strong>in</strong>g confirmations <strong>with</strong> trad<strong>in</strong>g recordsand not to trad<strong>in</strong>g personnel.* All <strong>in</strong>com<strong>in</strong>g confirmations should be verified <strong>with</strong> file copies of contracts/deal<strong>in</strong>g slips and-for authenticity. All discrepancies should be promptlyidentified and <strong>in</strong>vestigated <strong>by</strong> an officer <strong>in</strong>dependent of the trad<strong>in</strong>gGuidel<strong>in</strong>e on Risk Management of <strong>Derivatives</strong> and Other Traded Instruments

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