POLICY FOR THE LEASE CAR SCHEME - NHS

14. BUSINESS MILEAGE14.1 Business mileage will be calculated by the employee’s Line Managerand agreed by a Budget Holder authorised to sign the application form.The level of business mileage will remain the responsibility of the LineManager. The employee will not be liable for any increased lease costsor excess mileage charges resulting from any changes to the businessmileage unless the changes are attributable to the employee’s actionsnot endorsed by the line manager. The Trust may also recover costsfrom employees who wilfully or through negligence, significantly exceedhis/her original estimated business mileage and fails to notify the Trustin a reasonable time to enable a recalculation of contributions to bemade.15. JOURNEYS FROM HOME15.1 If an employee drives direct from home to perform duties somewhereother than the normal place of work (for example, at a third partylocation) the HM Customs and Excise states that the business mileagefrom this journey will be deemed as the shorter of either:-a) The distance actually travelled.b) The distance between the third party location and the normal placeof work.16. PRIVATE MILEAGE16.1 Employees will be required to provide an estimate of his/her annualprivate mileage at the start of the contract. It is very important thatemployees provide an accurate assessment initially and also notify theScheme Manager of any significant changes that may affect the leasecontract.16.2 Employees will be charged for all private mileage that exceeds theoriginal contracted private mileage at the rate advised on the schedule.Contract hire companies do not provide refunds where estimatedPolicy for the Lease Cars Scheme – Version 1, Draft 1 Page 11 of 34