POLICY FOR THE LEASE CAR SCHEME - NHS

) Agree the return distance between the employee’s home and newbasec) Multiply the difference between a) and b) above by the working daysper week, less the number of days out of the office for businessjourneys starting from home.d) Multiply the number of journeys per week by the contracted weeksper year less any annual leave and Bank holidays due.19. STUDY LEAVE19.1 Where an employee undertakes official study leave all journeys will berecorded as business mileage subject to the normal rules for home tobase mileage above. Fuel reimbursement will be paid at the prevailingrate. The business mileage undertaken on study leave will be includedin the assessment of annual business mileage for the purpose ofallocating an allowance for the calculation of private use rental.20. MILEAGE RECORD20.1 Employees will continue to record accurately their total daily mileage onthe mileage record provided. The record is for control purposes onlyand not for payment.20.2 It is a condition of this contract that an employee continues to submithis/her mileage record and odometer reading each month, to his/herrelevant Line manager, for certification and approval before onwardtransmission to Scheme manager.20.3 The Director of Finance, the Chief Internal Auditor or their nominatedrepresentative may, at any time, request to see the milometer reading tocheck recordings.Policy for the Lease Cars Scheme – Version 1, Draft 1 Page 13 of 34