POLICY FOR THE LEASE CAR SCHEME - NHS

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Version Control and Summary of ChangesVersionnumberVersion 1,Draft 1Version 1Draft 1Version 1Draft 1DateDecember2009January2010February2010Comments(description change and amendments)Policy produced by Leicestershire Partnership Truston behalf of the Facilities Consortium.Comments received from NHS Leicester City’sQuality Directorate to ensure this policy meets therequirements of the Policy for the Development,Review, Approval and Management of Polices,Procedures, Strategies and Guidelines (October2008).Initial Equality Impact Assessment by LeicestershirePartnership NHS Trust on behalf of the FacilitiesConsortium.Full review of the policy, which was coordinated bySteve Sibley (Commercial Manager of the Leicester,Leicestershire and Rutland Facilities Consortium).Membership includes: NHS Leicester City (NHS LC) NHS Leicestershire County & Rutland (NHSLCR) Leicestershire Partnership Trust (LPT)Comments received during consultation from: All members of the Consortium and their Financecolleagues Total Contract Management (TCM) Internal Audit Colleagues from Leicester City CommunityHealth Services (LCCHS) Finance & HumanResources departments. Policy presented to LCCHS’s Joint StaffConsultative Committee on 19 th January 2010.Policy presented to NHS LC’s Joint StaffConsultative Committee on 25 th February 2010.Version 1,Draft 1March 2010 Policy presented to and approved by NHS LeicesterCity’s Corporate Management Team on 22 nd March2010.Policy updated to include full version control andsummary of changes.Policy disseminated across NHS LC and LCCHSvia the Intranet.Policy for the Lease Cars Scheme – Version 1, Draft 1 Page 2 of 34
ContentsPage1. Introduction 52. Eligibility 53. Definitions 54. Duration of the Scheme 65. Nature of the Scheme 66. Reimbursement of Fuel for Business Use 7TERMS AND CONDITIONS:7. Hire 88. Payment 89. Hirer’s Obligation 910. Exclusion of Liability 911. Income Tax Position 1012. Fuel Benefit Tax 1013. Mileage Calculation and Reimbursement 1014. Business Mileage 1115. Journeys from Home 1116. Private Mileage 1117. Home to Base Mileage 1218. Excess Travel (Home to Base Mileage) 1219. Study Leave 1320. Mileage Record 13COSTS BORNE BY THE EMPLOYEE:21. Monthly Rental 1422. Variation to Charges 1423. Contract Terms 1524. Use of Car 1625. Accessories 1826. Maintenance and Repair 1827. Employee Responsibilities 1928. Insurance Requirements 2129. Accident Damage 23Policy for the Lease Cars Scheme – Version 1, Draft 1 Page 3 of 34
Page 1: POLICY FOR THE LEASECAR SCHEMERefer
Page 5 and 6: 1. INTRODUCTIONThe scheme shall be
Page 7 and 8: agreement.5.3 The calculation of th
Page 9 and 10: estricted to the following:-a) Mont
Page 11 and 12: 14. BUSINESS MILEAGE14.1 Business m
Page 13 and 14: ) Agree the return distance between
Page 15 and 16: 22.4 Should any modifications be re
Page 17 and 18: driving tuition with the written ag
Page 19: Damage caused by accidents or runni
Page 22 and 23: Manager.28.4 The Trust will arrange
Page 24 and 25: In the latter case there shall be n
Page 26 and 27: End of Contract ScenariosKey:* Wher
Page 28 and 29: C. Overall mileage is less than con
Page 30 and 31: of any such fees, penalties or exce
Page 32 and 33: 38. CANCELLATION FORMOnly complete
Page 34: Policy for the Lease Cars Scheme -

POLICY FOR THE LEASE CAR SCHEME - NHS

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