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38SPECIAL MEETINGOF THE BOARD OF TRUSTEESSHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICTWEDNESDAY, APRIL 10, 2013MINUTESThe Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in a specialsession on Wednesday, April 10, 2013, in the Board Room of the Shasta College Administration Buildinglocated at 11555 Old Oregon Trail, Redding, CA.The meeting was called to order by Mr. Scott Swendiman, Board President, at 6:38p.m.Roll Call indicated the following:Trustees PresentMrs. Judi BeckMr. Harold LucasMr. Duane MillerMr. Kendall PiersonMrs. Rayola PrattMr. Bob SteinacherMr. Scott SwendimanMs. Renee Schneider, Student TrusteeTrustees AbsentNoneMr. Swendiman asked if there were any requests from the audience to speak to anyitem on the agenda. There were none.Mr. Rodrigue said he was invited to do a work study session on parts of the budget wetypically don't have time to go over. We went over trust funds a few months ago, sonow we'll talk about some of the other funds.Mr. Rodrigue provided a handout (attached hereto as Exhibit A), and said he askedNancy Funk, Comptroller, to be here to answer questions. One thing you don't seewhen the 311 report is presented is Fund 10 General Fund. Basically, the statewide reportis a combination of unrestricted and restricted general funds (Funds 11 and 12 together).Mr. Lucas said when you say 311 report, it's an acronym. What is that? Mr.Rodrigue said it's the annual version of the 311 Q quarterly reports. It reports to thestate on how our funds are expended over the year within the different funds. Mr.Pierson asked if this is the report with the two questions at the end asking about substantiveproblems. Mr. Wyse said it's the Chancellor's Office name for report 311. Mr.Rodrigue said he pulled out of the budget and accounting manual pieces of differenttypes of funds. Debt Service is in the 20s; Special Revenue Funds are in the 30s; CapitalProjects Funds are in the 40s; Internal Service Funds are in the 60s; and Trust Fundsare in the 70s (the same as what we discussed a couple of months ago). In the handoutthis information is expanded for your reference. As we work through the handout, we'lltake a look at the final budget we brought to you. Mr. Lucas asked the percentage ofthe general fund that is restricted versus unrestricted. Mr. Rodrigue said there is $40million unrestricted, and $8 million restricted. Mr. Lucas asked for the percentage, andsaid we would need to divide it: Mr. Rodrigue said about 80% of our funds are unre-
SPECIAL MEETING OF THE BOARD OF TRUSTEES - 2- APRIL 10, 201339stricted. Mrs. Pratt asked when funds are transferred, where do we transfer from; whatarea of the budget? Mr. Rodrigue said as we work our way through the handout, he willpoint it out.Mr. Rodrigue said in the handout, go past Funds 11 and 12 to Fund 36. The 30s are forSpecial Revenue Funds, with the first one for auxiliary fund fundraising. This fund wouldbe for Athletics fund raising or for raising money through Fine Arts theatre presentations.Fund 34 on the next page is the revenue fund for the dorms, the student center, foodservices, and the bookstore. This shows revenues and expenses that occur within thatrealm. Something to keep an eye on was mentioned by Mrs. Pratt. When we do transfers,if you look at the bottom of the page, you'll see Transfer to Interest and RedemptionFund in the amount of $484,27 4; circle that, and I will point it out later. Also circlethe one below which is the Transfer to Repair and Replacement Fund. Mr. Rodriguesaid he would provide examples showing where there are transfers back and forth. Mr.Wyse said this is where the cafeteria workers are paid out of. Mr. Rodrigue said Fund34 pays for operating the dorms, cafeteria, etc. Mr. Pierson said also food supplies. Mr.Miller asked why the solar field is in there. Mr. Rodrigue said because we are getting achunk of rebate for that, so a piece of that rebate is allocated to Fund 34 revenues tooffset utility expenses.Mr. Rodrigue said Fund 35 on the next page is the Repair and Replacement ReserveFund for those things in Fund 34 (dorms, bookstore, and campus center). He said tonote that the $58,905 Transfers from Revenue Fund is shown on Fund 34 as a transferout. Mr. Wyse said this fund would be used if the roofs need fixing for those buildings.Mr. Rodrigue said these projects are in the area planning that College Council is workingwith along with the Budget Committee. It will allow us to help fund some of the initiatives.If during consideration of the initiatives we picked upgrading the locks at thedorms, we would be improving security. If this were approved, the expenditure for thisupgrade would come out of this fund. Mr. Pierson said he doesn't understand. Fund 34has income coming in from the dorms, and operational expenses for the dorms. Whynot retain the income and use it there to offset expenses rather than have it transferredto another fund? Ms. Funk replied we created the Repair and Replacement ReserveFund in order to segregate out a portion of the profit. We still do retain a fair amount ofprofit, but that way it gives them a sub-fund so it can continue to build up in the event ofa major repair at the dorms (for example, if the showers need replacing). Mr. Lucassaid the income and expenses are the same amount. We must be operating out of areserve some place. Ms. Funk asked which one. Mr. Lucas replied any one of them.Total income is shown as $287,075. Ms. Funk said that is the beginning balance. Thisis presented more like a balance sheet. Total income is $60,567 above that line, and totalexpenditures are $35,576, so we end up with a net increase. It continues to grow.Mr. Pierson said the title is reserve fund, and Fund 34 is an operational fund. Ms. Funksaid part of this is the loan the dorms took out about four years ago. They wanted to doa major remodel. It felt a little inequitable making a proposition to borrow from their ownfund. Each year out of the operating budget they are paying money back to Fund 35.Part of the $58,905 is repayment of the dorm loan. Mr. Swendiman said they have ahigher reserve, so they did it backwards. Mrs. Pratt asked if there was no interest paidon the loan. Ms. Funk replies that is correct, since they borrowed from themselves.This is also according to state and county regulations.Mr. Rodrigue said Fund 37 is the Parking Improvement Fund. Within Fund 12 you willfind the revenue and expenses for parking fees and associated expenses (such as thesalary for our Parking Enforcement Officer). You'll see a Transfer from the RestrictedFund of $49,274 where the excess lands in the Parking Improvement Fund. Mr. Pierson
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Page 22 and 23: 20Java Security AdvisoryHow to secu
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Page 26 and 27: 24The hypothesis that I and others
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Page 34 and 35: EXHIBIT D324/22/2013Do{/Human Relat
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