Cumulus 8 - Canto

SETS AND TEMPLATES 39to specifically deal with the asset types your company uses. (Cumulus“offers” each file being cataloged to each of the activated file filters. So ifyou know what type of asset you’re cataloging, it makes sense to disableunnecessary filters.)Asset Handling Sets and WorkflowAccess to Asset Handling Sets is based on user permissions, so administratorscan define, in advance, exactly how assets should be cataloged foreach user or group. If a user is permitted access to only one Asset HandlingSet, that set will be used automatically during all cataloging performedby that user. If more than one set is available to the user, a dialogappears that prompts the users to select an Asset Handling Set for thecataloging operation.Cumulus can also “watch” certain folders and automatically catalogassets dropped into them. Asset Handling Sets and Metadata Templatescan be determined in advanced for these operations, making the processentirely automatic.If your workflow were to use a system like this, and you needed an easyway to see which assets were newly cataloged, you could have a MetadataTemplate automatically load a field called “New” with the value “yes.”Users could then easily find new asset records based on that value, makeany metadata edits needed, and then change the “New” field value to“no,” indicating the asset record was ready for use.Metadata TemplatesIn order to fill asset records with predefined metadata values, Cumulusprovides Metadata Templates. You can think of Metadata Templates as a“rubber stamp” that’s applied to a selection of asset records. MetadataTemplates can be used to update existing asset records or “prefill” newasset records during cataloging.For example, say you’re about to catalog a group of photographs takenby the same photographer on the same date, using the same camera.Each photograph has unique attributes, which you’ll enter into its assetrecord later, but you can save yourself some time by using a MetadataTemplate to “stuff” the asset records at cataloging time with the informationcommon to all. In this case you'd be using the photographer's name.But you could also “pre-choose” category assignments, set a status fieldto “new,” or any other combination of field edits.You can define as many Metadata Templates as you need. At catalogingtime, you can choose an existing template, or manually enter data to be“prefilled” into the new asset records.Access to Metadata Templates is controlled via user permissions. Theycan be shared so that they are accessible to all users with the permissionsto use them.Print TemplatesDifferent combination of print options can be combined and saved asPrint Templates. A Print Template defines how records will be printed.Print Templates include definitions for the document layout (page sizeand orientation, as well as margins) and the layout of the records to be