Northland Civil Defence Emergency Management Plan, 2010

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7 MONITORING AND EVALUATIONThis section provides a basis for monitoring and evaluation of the CDEM GroupPlan. It sets out the criteria and methods for measuring achievement of Planobjectives and a process for Plan reviews. The means of monitoring legislativecompliance is also outlined. A broad 5 year CDEM Work Programme is presented.7.1 INTRODUCTIONMonitoring and evaluation allows comparisons between actual and desired states and ongoing analysis andimprovement of processes and outcomes. Monitoring involves tracking progress against a plan or performanceagainst standards, generally using quantitative data. Evaluation is about measuring effectiveness; it compareswhat is happening against what was intended by the plan (the goals, objectives and targets) and interprets thereasons for any differences.Monitoring and evaluation can be undertaken internally or by external agencies and is generally focused in threedifferent areas:Compliance – monitoring compliance of the CDEM Group against any relevant legislative requirementsPerformance – can be measured as capability and capacity – whether the CDEM Group Plan or workprogrammes (Group and Local) are being carried out according to needs and requirementsOutcomes – monitoring and evaluating progress towards the high-level goals and objectives of the CDEMGroup.The legislative requirements of CDEM Groups for monitoring and evaluation are:Section 17(1) (h) – Monitor and report compliance within its area with this Act and legislative provisionsrelevant to the purpose of this Act.Section 37(1) – A CDEM Group must ensure that its actions in exercising or performing its functions, dutiesand powers under this Act are not inconsistent with any national CDEM strategy that is for the time being inforce.The Group meets these requirements by:Undertaking a review of CDEM Group compliance against the CDEM Act.Routine reporting on compliance to the CDEM Group.Identifying the legislative provisions of the Acts (described in Section (3) (a) – (k)).7.2 CDEM PROGRAMME AND TARGETS7.2.1 5-YEAR PROGRAMMETable 12 presents a consolidation of the key tasks (detailed in sections 3-6) which the CDEM Group propose toundertake in pursuit of its objectives.Figure 19 shows an indicative work programme, which will be reviewed and prioritised annually before developinga more detailed Annual Work Programme each year.Northland Civil Defence Emergency Management Plan, 2010-2015 Page 58
Table 12: Tasks to deliver on Group objectivesNorthland CDEM Group objectives Key CDEM-led Tasks1a: Increase the level of businesscommunity awareness throughpublic education and consultation.1b Improve community participationand preparedness throughcommunity-based planning.1c: Improve community preparednessthrough strong leadership andcommitment to CDEM at politicaland executive levels.2a: Improve the understanding ofNorthland’s hazardscape andassociated risks.2b: Undertake long term, strategicreduction of the risks from hazardsthrough collaborative planning withstakeholders.3a: Enhance professional developmentfor all emergency managementpersonnel through training,exercises and learning from otherCDEM Groups3b: Strengthen the coordination andcooperation amongst all relevantsectors in planning for andresponding to an emergency.3c: Develop and maintain appropriatedocumentation to describe keyactivities, functional responses andprotocols in support of the CDEMGroup Plan.3d Provide effective warning systems toenable agencies and the communityto respond rapidly to a potentialevent.3e Establish and maintain effective andresilient inter-agencycommunication networks andprocesses.4a Strengthen recovery capability andcapacity across all agencies and thewider community.Develop a Public Education Strategy.Implement, monitor and report on progress.Ongoing update NRC website with hazard and CDEM information.Incorporate CDEM issues in LTCCP debate.Develop a prioritised programme for completion of Community Plans.Facilitate the completion of Community Response Plans.Proactively undertake (or support the community to undertake) the activitiesidentified as needing improvement in the plans.Provide training opportunities for community plan leaders.Provide annual briefing on CDEM work programmes to senior managementteam at each Council and other key CDEM partner organisations.Encourage political and executive attendance at annual forums.Provide training opportunities appropriate for executives/politicians.Analyse tsunami hazard using inundation maps.Develop improved understanding of the volcanic hazard in Northland.Facilitate information exchange on risk reduction across the Group throughactivities such as annual CDEM seminar and workshops.Develop a Group Risk Reduction Programme,Implement, monitor and Report on the programme.Complete a training needs gap analysis.Develop a professional development strategy and training programme.Facilitate the provision of the training programme.Maintain a calendar of relevant training opportunities and make available toCDEM agencies/stakeholders.Develop, implement an exercise programme which includes joint and multiagencyexercises, Group-wide exercises, Recovery.No specific task. Will work collaboratively with partners and stakeholder groupsin the delivery of this programme.Develop Group Tsunami PlanDevelop Urban Search and Rescue PlanDevelop Group Financial PlanDevelop Group Logistics PlanDevelop Volcano Contingency PlanDevelop Animal/Plant Pests and Diseases PlanReview the current Welfare Group Plan for alignment with MCDEM guidelines.Facilitate the implementation of the Meerkat alerting system across the region.Incorporate pre-scripted messages in the Public Information and media plan.Facilitate a workshop with media representatives and PIM.Multi-agency testing and exercising of arrangements.Provision of signage, maps and education to support Community based plans.Agree and implement region wide protocols for inter-agency reporting duringan emergency event.Review options for emergency information management systems to provide foreffective response coordination. Consider other communication options suchas web based technology.Implement the preferred option, including documented protocols and testing.Incorporate Recovery as a key component of Exercise and Training (refer 3a).Hold a Regional Recovery Forum every two years.Northland Civil Defence Emergency Management Plan, 2010-2015 Page 59
Page 2:
PLAN STRUCTURESection1:Introduction
Page 5 and 6:
GLOSSARY OF TERMSCommonly used term
Page 7 and 8: SUMMARYThe Northland Civil Defence
Page 9 and 10: 1 INTRODUCTIONSection 1 outlines th
Page 11 and 12: 1.3 THE PLAN CONTEXT1.3.1 CORE PRIN
Page 13 and 14: 1.4.1 NORTHLAND CDEM GROUP VISION A
Page 15 and 16: 1.4.3 HOW THIS PLAN SUPPORTS NATION
Page 17 and 18: Whangarei District population risin
Page 19 and 20: 2.1.3 ECONOMIC ENVIRONMENTPROFILETh
Page 21 and 22: 2.2 CDEM GROUP HAZARDSCAPE2.2.1 ANA
Page 23 and 24: Figure 12: River Network in Northla
Page 25 and 26: 2.3 HAZARD RISK PRIORITIES2.3.1 THE
Page 28 and 29: 3 RISK REDUCTIONThis section provid
Page 30 and 31: In 2009, NRC published a review of
Page 32 and 33: 4 READINESSThis section provides an
Page 34 and 35: 4.2 COMMUNITY READINESS4.2.1 AWAREN
Page 36 and 37: 4.3 GROUP READINESS: STAFF CAPACITY
Page 38 and 39: 2. To facilitate communication betw
Page 40 and 41: Other OrganisationPlans(refer Appen
Page 42 and 43: OBJECTIVE 3d:Current Status:Methodo
Page 44 and 45: In terms of effort applied to respo
Page 46 and 47: 5.3 CDEM EMERGENCY OPERATING CENTRE
Page 48 and 49: Welfare Centres can also be set up
Page 50 and 51: Table 9: Specific Response Issues a
Page 52 and 53: audience. The information it provid
Page 54 and 55: 6 RECOVERYThis section sets out the
Page 56 and 57: The role of the Group Recovery Mana
Page 60 and 61: CommunityEducation /ParticipationCD
Page 62 and 63: 8 MANAGEMENT AND GOVERNANCEThis sec
Page 64 and 65: The functions of the Group are deta
Page 66 and 67: 8.3.3 WORK PROGRAMMESAn annual work
Page 68 and 69: During a declared emergency (Level
Page 70 and 71: APPENDIX A - ORGANISATIONS WITH A K
Page 72 and 73: APPENDIX B - HAZARD SUMMARIESThe re
Page 74 and 75: WIDESPREAD HEAVY STORMSOverviewHaza
Page 76 and 77: VOLCANOOverviewHazardLikelihood (E)
Page 78 and 79: Figure 20: Historical Earthquake Lo
Page 80 and 81: DROUGHTSOverviewA drought can be de
Page 82 and 83: Table 13: Infrastructure Failure Sc
Page 84 and 85: MAJOR TRANSPORT ACCIDENTOverviewHaz
Page 86: ANIMAL / PLANT DISEASE AND PESTSOve
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Northland Civil Defence Emergency Management Plan, 2010

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