Northland Civil Defence Emergency Management Plan, 2010

Coordination; by considering whether roles, responsibilities and functions are clearly defined, whether thegoals and objectives of the CDEM Group Plan are aligned with the National CDEM Strategy and the CDEM Planand Guide.CDEM Group and CEG members also have the opportunity to review the Plan and ensure that it sets theappropriate direction and platform for CDEM over the next 5 years.7.3.2 CDEM PLAN MONITORINGANNUAL WORK PROGRAMMEQuarterly reports to CEG and CDEMG are provided on progress against the Annual Work Programme. Thisprovides Executive oversight for CEG members and ensures public accountability through the electedrepresentatives.CDEM PLAN TARGETSAn annual report will be provided to CEG and CDEMG on progress of the objectives and targets set out in this plan.Work programmes may need to be adapted where outcomes are not being achieved or improvements have beenidentified.OTHER PROGRAMME AND STRATEGY REVIEWSThis Plan proposes the development of a number of supporting strategies and programmes, including forProfessional Development, Public Education and a Group Risk Reduction Programme.An annual report will be provided to CDEMG and CEG on progress against these detailed programmes. EMO staffwill monitor progress monthly and provide additional reports to CEG if progress issues need to be addressed.7.4 EXTERNAL MONITORING/EVALUATION PROCESSES7.4.1 MCDEM CAPABILITY ASSESSMENT TOOLSUnder section 8 of the CDEM Act, the Director of Civil Defence Emergency Management has a function to“monitor the performance of CDEM Groups and persons who have responsibilities under this legislation”. This willbe undertaken primarily via the MCDEM Capability Assessment Tool. This Tool aims to create a standardassessment of emergency management capability in New Zealand. It consists of a set of key performanceindicators and performance measures against which organisations can assess themselves or be externallyassessed.As well as providing an understanding of the organisational strengths, weaknesses and gaps, it also enablesMCDEM to provide a nationwide picture of implementation of requirements of the CDEM Act and progresstowards CDEM’s high-level goals and objectivesThe Northland CDEM Group have been externally assessed by the Ministry in 2009 as part of the three yearly cycleof external assessment. Outcomes identified through the assessment process have been incorporated into thisplan. The CDEM Group may undertake the assessment before three years have ended to provide a measure ofself improvement.7.4.2 EXTERNAL REVIEWS OF THE PLANAs well as internal Plan reviews, external parties are engaged to ensure that the CDEM Plan meets communityexpectations and is in line with good industry practice, including:Public submissions were sought on the Draft PlanThe plan was sent to the Ministry for review against legislation to ensure consistency.An external consultant was engaged to review the draft Plan.Northland Civil Defence Emergency Management Plan, 2010-2015 Page 61